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Item 4BM E M O R A N D U M December 7, 2009 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services Approve revisions to the Policy for the Naming and Renaming SUBJECT: of Park and Recreation Facilities Action Requested: City Council approval of revisions to the policy for the Naming and Renaming of Park and Recreation Facilities Background Information: The current Naming and Renaming of Park Facilities Procedures was adopted by the City on February 18, 1996. A committee of Parks and Recreation Board members Margaret Adams, Julie Landesberg and Community Services Director Chris Tribble reviewed the existing park naming policies and those of ten other local municipalities (Arlington, College Station, Coppell, Dallas County, Flower Mound, Frisco, Grand Prairie, McKinney, North Richland Hills, and Plano), and proposed revisions to the Naming and Renaming of Park and Recreation Facilities Procedures at the September 14, 2009 Parks Board meeting. In addition, it is proposed that the name of the policy also be changed to include “and Recreation” in the title. Feedback from the Parks Board on the revisions was incorporated into the proposed policy. The Parks Board approved (7-0) a recommendation to City Council on the proposed revisions in the attached document at their October 12, 2009 meeting. Financial Considerations: N/A Strategic Link: This item is linked to the City’s Strategy Map related to the focus area of Quality Development and meets the corporate objective to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests. 4B - 1 Shana Yelverton, City Manager Meeting Date – December 15, 2009 Page 2 of 4 Citizen Input/ Board Review: Parks Board reviewed and discussed the proposed policy at their September 14, 2009 meeting. Parks Board recommended approval (7-0) of the proposed revisions at their October 12, 2009 meeting. Legal Review: Not applicable Alternatives: Alternatives include: Approval as presented Approval with input as desired Decision not to approve Supporting Documents: Copy of current Naming and Renaming of Park Facilities Procedures Copy of proposed revision to the Naming and Renaming of Park and Recreation Facilities Procedures Staff Recommendation: Approve the revisions to the policy for the Naming and Renaming of Park and Recreation Facilities. 4B - 2 Shana Yelverton, City Manager Meeting Date – December 15, 2009 Page 3 of 4 CURRENT: 4B - 3 Shana Yelverton, City Manager Meeting Date – December 15, 2009 Page 4 of 4 4B - 4 Community Services Department Policies and Procedures Manual Procedure: Naming and Renaming of Park and Recreation Facilities Procedures Source: Parks and Recreation Board/City Council Category: Administrative Effective Date: February 18, 1996 Revised Date: December 15, 2009 (If Approved by City Council) Statement of Purpose The purpose of this policy is to provide parameters for the naming and renaming of park and recreation facilities. Guidelines for Naming and Renaming In the naming and renaming of park and recreation facilities in the City of Southlake the following guidelines shall be used: I.May be named for outstanding and/or predominate physical characteristics or ecological features of the land such as a.Streams, lakes and creeks b.Landmark significance c.Historical significance d.Street name identity e.The subdivision in which the park property is located f.Based on the activity, event or function of the park II.May be named for any group or individual who has made exceptional contributions to the City. Examples of exceptional contributions may include, but are not limited to, monetary, property, material contributions, etc. III.May be named in honor of deceased local, state or national figure(s) a.There shall be a waiting period of one or more years prior to the naming of a park in honor of a deceased local, state or national figure(s). b.The renaming of a park facility, which has been previously named after an individual, is prohibited unless compelling circumstances arise whereby consideration to a change is appropriate. IV.No park shall be given the same name as an existing school site, or public facility, except where the sites abut one another. V.Components or areas within a park or recreation facility may be given a name which is different than the park or recreation facility. Such components or areas may include (but are not limited to) gardens, playgrounds, athletic fields, structures, and meeting rooms. Procedure Individuals or organizations must complete the Submission Form for Proposed Park and Recreation Facility Names along with justification to the Community Services Department. The proposal must include the following: 1.Reason(s) for the proposed name 2.Evidence of community support for the proposed name 3.Petitions, if submitted, must state the intent and include printed names, signatures, addresses, zip codes and telephone numbers of each signer as proof of residency The Community Services Department will present all submissions to the Parks and Recreation Board for review. The Park and Recreation Board shall: 1.Review submissions and develop a recommendation in Executive Session. 2.Action will be taken during regular session. 3.Forward recommendation to the City Council for approval. Note: Proposed names of individuals shall be confidential, insofar as the individual and/or family is concerned, until City Council action has been taken. SUBMISSION FORM FOR PROPOSED PARK & RECREATION FACILITY NAMES (PLEASE PRINT) ENTIRE FORM MUST BE COMPLETED. INCOMPLETE ENTRIES ARE NOT ACCEPTED. Proposed Park and Recreation Facility Name: Please include a brief explanation (on a separate sheet of paper if necessary) to support your proposal. Date Submitted: Address: City: Stat Zip e Home Telephone: Work Telephone: Email: Please submit your proposal to: City of Southlake Community Services Department Attn: Deputy Director 400 North White Chapel Blvd. Southlake, Texas 76092 SUBMITTALS MUST BE POSTMARKED BY ________________________ Please contact the Community Services Department at (817) 748-8019 if you have any questions. THANK YOU FOR YOUR INTEREST. Revised October 8, 2009