Item 4CCITY OF
SOUTHLAKE
MEMORANDUM
(December 1, 2009)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award annual purchasing agreement for signs and pavement
marking to Centerline Supply, Custom Products, Osborn
Associates, Roadrunner Traffic Supply, and Vulcan
Action
Requested: Award annual purchasing agreement for Signs and Pavement
Marking to Centerline Supply, Custom Products, Osborn
Associates, Roadrunner Traffic Supply, and Vulcan.
Background
Information: Throughout the year, the Street division of Public Works makes
numerous purchases of Signs and Pavement Marking Materials for
use in the repair, maintenance, and replacement of traffic control
signs and pavement markings. In order to obtain competitive
pricing and facilitate these purchases, staff solicited sealed bids for
the most commonly used supplies from local vendors.
Seven bids were received on November 131", 2009. The bids have
been reviewed by City Staff and are tabulated on the attached
schedule of pricing. In order to obtain the best possible value, the
supplies were divided into categories with the intention of awarding
each category to the low bidder.
It is recommended that the City Council award annual purchasing
agreement for Signs and Pavement Marking to Centerline Supply,
Custom Products, Osborn Associates, Roadrunner Traffic Supply,
and Vulcan.
Financial
Considerations: Funding for Purchases under these agreements is available in the
FY 2010 operating budget.
Strategic Link: The maintenance and replacement of signs and pavement
markings links to the city's strategy map relative to the focus area
of Performance Management and Service Delivery. The specific
corporate objective that is met by this purchase agreement is
investing to provide and maintain high quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny these agreements.
Supporting
Documents: Bid Tabulation
Staff
Recommendation: Award annual purchasing agreement for Signs and Pavement
Marking to American Sign Brackets, Custom Products, Roadrunner
Traffic Supply, and Rocal.
Staff Contact Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works - Operations
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