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Item 4CCITY OF SOUTHLAKE MEMORANDUM (December 1, 2009) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Award annual purchasing agreement for signs and pavement marking to Centerline Supply, Custom Products, Osborn Associates, Roadrunner Traffic Supply, and Vulcan Action Requested: Award annual purchasing agreement for Signs and Pavement Marking to Centerline Supply, Custom Products, Osborn Associates, Roadrunner Traffic Supply, and Vulcan. Background Information: Throughout the year, the Street division of Public Works makes numerous purchases of Signs and Pavement Marking Materials for use in the repair, maintenance, and replacement of traffic control signs and pavement markings. In order to obtain competitive pricing and facilitate these purchases, staff solicited sealed bids for the most commonly used supplies from local vendors. Seven bids were received on November 131", 2009. The bids have been reviewed by City Staff and are tabulated on the attached schedule of pricing. In order to obtain the best possible value, the supplies were divided into categories with the intention of awarding each category to the low bidder. It is recommended that the City Council award annual purchasing agreement for Signs and Pavement Marking to Centerline Supply, Custom Products, Osborn Associates, Roadrunner Traffic Supply, and Vulcan. Financial Considerations: Funding for Purchases under these agreements is available in the FY 2010 operating budget. Strategic Link: The maintenance and replacement of signs and pavement markings links to the city's strategy map relative to the focus area of Performance Management and Service Delivery. The specific corporate objective that is met by this purchase agreement is investing to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny these agreements. Supporting Documents: Bid Tabulation Staff Recommendation: Award annual purchasing agreement for Signs and Pavement Marking to American Sign Brackets, Custom Products, Roadrunner Traffic Supply, and Rocal. Staff Contact Robert H. Price, P.E., Public Works Director Chuck Kendrick, Deputy Director of Public Works - Operations J O U Z U 6 Q t K 0 0 0 z 0 U FJ N U O O FZ X N O U J F O O O FZ FX N F Z J F O O O Z F F U J F O U O Z FF N F J F O O O Z FF N t Z J O O Z F F O U J i A ���� ���� e�����a C 9 � U' rc 3 K ............. ............. .............. 2 .. . . . . ............. .. . . . . ............. ......... . . ...... . K E E E E o 2 2 2 m m m m E E E E o E EEEE QN QN Q VI Q K 1. 1. 1� 1� § § [ § § § [ [/])))()\ § § ] ] ]][\\ § ! [\\]] r ! ! ! ! ! | \\ff7|! 6 6 z z o. . .�|t|| §§))) ). §��////// ( K E .1 i i i