Item 4BCITY OF
SOUTH LAKE
MEMORANDUM
(December 1, 2009)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award annual purchasing agreement for utility parts to Atlas
Utility Supply, ACT Pipe and Supply, H. D. Supply Waterworks,
and Municipal Water Works Supply
Action
Requested: Award annual purchasing agreement for utility parts to Atlas Utility
Supply, ACT Pipe and Supply, H. D. Supply Waterworks, and
Municipal Water Works Supply.
Background
Information: Throughout the year, the Water and Wastewater divisions of Public
Works make numerous purchases of parts and supplies for use in
the repair and maintenance of the water and sewer system. In
order to obtain competitive pricing and facilitate these purchases,
staff solicited sealed bids for the most commonly used supplies
from local vendors.
Four bids were received on November 13 2009. The bids have
been reviewed by City Staff and are tabulated on the attached
schedule of pricing. In order to obtain the best possible value, the
supplies were divided into categories with the intention of awarding
each category to the low bidder.
It is recommended that the City Council award annual purchasing
agreement for utility parts to Atlas Utility Supply, ACT Pipe and
Supply, H. D. Supply Waterworks, and Municipal Water Works
Supply.
Financial
Considerations: Funding for Purchases under these agreements is available in the
FY 2010 operating budget.
Strategic Link: The maintenance of the utility system links to the city's strategy
map relative to focus area of Performance Management and
Service Delivery. The specific corporate objective that is met by
this purchase agreement is investing to provide and maintain high
quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny these agreements.
Supporting
Documents: Bid Tabulation
Staff
Recommendation: Award annual purchasing agreement for utility parts to Atlas Utility
Supply, ACT Pipe and Supply, H. D. Supply Waterworks, and
Municipal Water Works Supply.
Staff Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works - Operations
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