Item 6D
Department of Planning & Development Services
S T A F F R E P O R T
November 11, 2009
ZA09-047
CASE NO:
Specific Use Permit for a Mass Gathering – White’s Chapel Children’s
PROJECT:
Christmas Festival
REQUEST: White’s Chapel United Methodist Church is requesting approval of a specific use
permit to allow a mass gathering on their property at 185 South White Chapel Blvd. for
a Children’s Christmas Festival.
Friday, December 11, 2009
Time: 5:30 PM – 8:30 PM
6 – 8 inflatables, games & face painting, 3 – 7 carnival rides (tub rides, swing
rides, merry-go-round), carousel pony rides, petting zoo, and train
Carnival food booths (food will be prepared in the church kitchen)
Live nativity
Expected Attendance is 2,000 people
Main sanctuary will be open for restrooms
Conduct public hearing
ACTION NEEDED:
Consider approval of specific use permit
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Plans and Support Information
(D) Surrounding Property Owners Map
(E) Surrounding Property Owners Responses
(F) Resolution No. 09-073
STAFF CONTACT: Ken Baker (748-8067)
Lorrie Fletcher (748-8069)
Case No.
ZA09-047
BACKGROUND INFORMATION
OWNER/APPLICANT: White’s Chapel United Methodist Church
PROPERTY SITUATION: 185 South White Chapel Boulevard
LEGAL DESCRIPTION: Lot 1R, Blk 1, White’s Chapel Methodist Church Addition
LAND USE CATEGORY: Public / Semi-public and Low Density Residential
CURRENT ZONING: “CS” Community Service District
HISTORY: None
P&Z ACTION: November 5, 2009; Approved (7-0) granting a three (3) year approval for the
Specific Use Permit as long as the gathering does not exceed the outline as
presented by the applicant nor exceed the scope of the area for the event as
presented; and, subject to the Staff Report dated October 30, 2009.
STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a
Specific Use Permit for a mass gathering event according to the
Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended:
1. whether there is convenient and safe access for the ingress and egress of
pedestrians and vehicular traffic;
2. whether sufficient traffic control personnel is proposed to insure safety to
all members of the traveling public, including pedestrians, along all public
roadways in the proximity of the mass gathering and/or along which the
public is likely to travel to reach the mass gathering areas shall be
provided;
3. whether the mass gathering area is well drained and so arranged to
provide sufficient space for persons assembled, vehicles, sanitary facilities,
and appurtenant equipment;
4. whether sufficient illumination will be provided at night to protect the safety
of the persons assembled;
5. whether adequate parking areas, including disabled persons’ parking
spaces, shall be provided for persons arriving by vehicular means. If the
promoter proposes to utilize temporary off-site parking, then the promoter
the mass gathering event the off-site temporary parking area will not be
utilized for purposes other than the mass gathering event; and
6. whether adequate provisions have been made for food supply, medical
assistance, garbage disposal, water supply, parking, sanitation and toilet
facilities, vermin control, and safety.
Case No. Attachment A
ZA09-047 Page 1
The City Council may establish specific conditions depending upon the nature
of the proposed event and traffic, health and safety issues according to
Ordinance 480, Section 45.14.a, as amended.
A site exhibit and event description is included as Attachment ‘C’ of this report.
Case No. Attachment A
ZA09-047 Page 2
Case No. Attachment B
ZA09-047 Page 1
SITE EXHIBIT
Case No. Attachment C
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APPLICANT’S RESPONSE TO SUP REQUIREMENTS
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EVENT DETAILS
Case No. Attachment C
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SPO MAP
SPO # Owner Zoning Land Use Acreage Response
1 Tracy, Todd Etux Amanda SF1-A Low Density Residential 3.18300000 NR
2 Nmen Ltd CS Office Commercial 1.07500000 NR
F
3 Gcsw Ltd O1 Office Commercial 1.03825572
4 Calloway's Nursery Inc SP2 Office Commercial 3.10721860 NR
5 Calloway's Nursery Inc SP2 Office Commercial 2.79093540 NR
6 Elliott, Bryan V SF1-A Low Density Residential 3.00262414 NR
7 Stromberg, William SF1-A Low Density Residential 2.77722179 NR
8 Leaverton, Kevin O SF20A Medium Density Residential 0.94900000 NR
9 Hall, Benjamin L Etux Kristi H RPUD Medium Density Residential 0.24358534 NR
10 Grosskopf, Scott Etux Laura RPUD Medium Density Residential 0.40170682 NR
11 Wright, Carolyn E RPUD Medium Density Residential 0.23834773 NR
12 Sahba, Shahriar Etux Shiva RPUD Medium Density Residential 0.26349638 NR
13 Herrera, Felipe Etux Maria RPUD Medium Density Residential 0.24068731 NR
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14 McKenzie, Graeme A RPUD Medium Density Residential 0.26185929 NR
15 McConnell, Gregory Etux Shanno RPUD Medium Density Residential 0.29588938 NR
16 Childress, Robby Etux Julie RPUD Medium Density Residential 0.23853058 NR
17 White's Chapel Meth Ch CS Public/Semi-Public 24.38201182 NR
18 White, Michael Etux Carolyn SF1-A Low Density Residential 1.24100000 NR
19 Alert Assets Llc SP2 Office Commercial 0.66400000 NR
20 Partners Of Synergy Llp SP2 Office Commercial 0.41700000 NR
21 Rcp Southlake Blvd #1 Ltd SP2 Office Commercial 0.32600000 NR
22 Rcp Southlake Blvd #1 Ltd SP2 Office Commercial 0.80200000 NR
23 Southlake Chapel Hill 34 Llc SP2 Office Commercial 0.56700000 NR
24 Edson, Jack Etux Coila Edson SP2 Office Commercial 0.93700000 NR
25 Costello, John & Maria C2 Office Commercial 1.68697026 NR
26 Holloway, Dyann SF1-A Low Density Residential 0.94176261 NR
27 Bryant, Dennis SF1-A Low Density Residential 0.83229105 NR
28 Lechler, Gloria Etal O1 Office Commercial 7.86572086 NR
29 Wachovia Bank Na O1 Office Commercial 1.20468635 NR
30 Southlake, City Of AG Low Density Residential 0.71700000 NR
31 White's Chapel Cemetery CS Public/Semi-Public 0.61383199 NR
32 White's Chapel Cemetery CS Public/Semi-Public 1.72393320 NR
33 White's Chapel Cemetery Assn CS Public/Semi-Public 0.35719026 NR
Responses - F: In Favor O: Opposed To U: Undecided NR: No Response
Notices Sent:
Thirty-three (33)
Responses Received:
One (1)
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RESOLUTION NO. 09-073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING
FOR THE WHITE’S CHAPEL CHILDREN’S CHRISTMAS FESTIVAL, ON
PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 185
SOUTH WHITE CHAPEL BOULEVARD, LOCATION BEING LEGALLY
DESCRIBED AS LOT 1R, BLOCK 1, WHITE CHAPEL METHODIST CHURCH
ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”,
AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO
AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS
, a Specific Use Permit for promotional sales from kiosks for Southlake Town Square “Ride
and Drive” automobile promotional events has been requested by a person or corporation having a proprietary
interest in the property zoned as “DT” Downtown District; and,
WHEREAS
, in accordance with the requirements of Section 37.8 of the City’s Comprehensive Zoning
Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by
publication and otherwise, and have afforded the persons interested and situated in the affected area and in
the vicinity thereof; and,
WHEREAS
, the City Council does hereby find and determine that the granting of such Specific Use
Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering for the White’s Chapel Children’s
Christmas Festival, located at 185 South White Chapel Boulevard, Southlake, Texas, being legally described
as Lot 1R, Block 1, White Chapel Methodist Church Addition, an addition to the City of Southlake, Tarrant
County, Texas, according to the plat recorded in Cabinet ‘A’, Slide 11809, Plat Records, Tarrant County,
Texas, more fully and completely described in Exhibit “A”, and as depicted on the approved Site Plan attached
hereto and incorporated herein as Exhibit “B” and providing an effective date, subject to the provisions
contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific
requirements and special conditions shall be applicable to the granting of this Specific Use Permit:
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SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS _______ DAY OF _______, 2009.
CITY OF SOUTHLAKE
By: _________________________________
John Terrell, Mayor
ATTEST:
_________________________________
Lori Payne
City Secretary
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EXHIBIT A
Property located at 185 South White Chapel Boulevard, Southlake, Texas, being legally described as Lot
1R, Block 1, White Chapel Methodist Church Addition, an addition to the City of Southlake, Tarrant
County, Texas, according to the plat recorded in Cabinet ‘A’, Slide 11809, Plat Records, Tarrant County,
Texas.
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EXHIBIT B
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