Item 4DM E M O R A N D U M
(November 17, 2009)
To:Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Resolution No. 09-070 Authorizing the Filing of a Project
Application with the State Energy Conservation Office (SECO) for
an Energy Efficiency Conservation Block Grant (EECBG)
Action
Requested:
City Council approval of Resolution No. 09-070, authorizing the Filing
of a Project Application with the State Energy Conservation Office
(SECO) for an Energy Efficiency Conservation Block Grant (EECBG).
Background
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Information:
On February 17, 2009, President Barack Obama signed into law the
American Recovery and Reinvestment Act (ARRA) of 2009. The
ARRA provides for Energy Efficiency and Conservation Block Grants
(EECBG) to the states to fund energy efficient projects and stimulate
the economy.
The EECBG Program for the State of Texas is being administered
through the State Energy Conservation Office (SECO). SECO is
responsible for projects that improve energy efficiency and reduce
fossil fuel emissions. The City of Southlake is eligible to apply for an
energy conservation grant through SECO in an amount up to $75,000.
City staff has submitted a signed Notice of Intent (NOI) to SECO. The
second step in the grant application process is for the City Council to
approve Resolution No. 09-070. The SECO requires that the
governing body of the local government seeking grant funds approve
a resolution authorizing the project application, designate an
authorized representative, and receipt of funding if the project is
approved. Once approved, City staff must send an original of the
resolution to SECO postmarked by Sunday, November 22, 2009.
Grant application timeline:
Notice of Intent (NOI) Form due within 45 days;
Resolution due within 60 days (by November 22, 2009);
SECO will send out a final allocation letter and application to
accepting cities within 75 days;
Application due within 90 days;
Within 180 days, the Comptroller and the City of Southlake will
execute a grant agreement that contains al the requirements
and obligations related to expending the EECBG funds;
EECBG funds must be obligated within 6 months of the
effective program award date;
EECBG funds must be expended within 36 months of the
effective program award date; and
For the duration of the energy efficient project construction,
the City of Southlake shall submit a monthly progress report,
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due on the 25 of each month, per SECO guidelines to the
Comptroller.
Financial
Considerations:
Need for Grant Funding
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On the November 3, 2009 City Council session, Council approved
lighting upgrades to the Southlake Town Square West parking
garage in an amount of $107,178.85. Similar lighting upgrades are
desirable at the East Parking Garage; however, funding is not
available at this time for this retrofit.
The total cost to upgrade the lighting in the East Parking Garage is
estimated at $86,200. Applying for the SECO grant is an
opportunity for the City to receive up to $75,000 that may be used
to upgrade the lighting in the Southlake Town Square East Parking
Garage. These lighting upgrades will reduce electricity costs to the
City, reduce pollution, and will provide for additional safety and
security to Town Square patrons.
No City funding is presently identified to supplement the SECO
grant in an amount of $11,200 to perform the lighting upgrades to
the East Parking Garage. City staff proposes to fund the remaining
dollars out of the Facilities electricity line item recognizing that the
City will realize a cost savings in this line item from the project.
Strategic Link:
B2: Collaborate with select partners to implement service solutions,
andB5: Optimize use of technology; and F3: Invest to provide and
maintain high quality public assets.
Citizen Input/
Board Review:
N/A
Legal Review:
N/A
Alternatives:
The City Council may opt to not approve Item 4D: Resolution No.
09-070.
Supporting
Documents:
Resolution No. 09-070.
Staff
Recommendation:
Approve Item 4D: Resolution No. 09-070.
Staff Contact:
Robert H. Price, P.E., Director of Public Works, x8098
Cristina McMurray, C.P.M, Assistant to the Director, x8650
RESOLUTION NO. 09-070
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS AUTHORIZING THE FILING OF A PROJECT
APPLICATION WITH THE STATE ENERGY CONSERVATION OFFICE
(SECO) FOR AN ENERGY EFFICIENCY & CONSERVATION BLOCK
GRANT (EECBG) FUNDED BY THE AMERICAN RECOVERY AND
REINVESTMENT ACT (ARRA) FOR A LOCAL ENERGY EFFICIENT
PROJECT; AUTHORIZING CRISTINA MCMURRAY, ASSISTANT TO
THE DIRECTOR, TO ACT ON BEHALF OF THE CITY OF
SOUTHLAKE IN ALL MATTERS RELATED TO THIS APPLICATION;
AND PLEDGING THAT IF FUNDING FOR THIS PROJECT IS
RECEIVED, THE CITY OF SOUTHLAKE WILL COMPLY WITH ALL
CONTRACTUAL REQUIREMENTS OF THE ARRA, THE EECBG
PROGRAM AND THE STATE OF TEXAS.
WHEREAS,
Congress passed the American Recovery and Reinvestment Act (ARRA) of
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2009 and the President signed into law on February 17, 2009, to stimulate the economy and
create jobs; and,
WHEREAS,
ARRA included $3.2 billion in funding for the Energy Efficiency and
Conservation Block Grants (EECBG) Program authorized in Title V, Subtitle E of the Energy
Independence and Security Act (EISA) and signed into law on December 19, 2007; and,
WHEREAS
, the purpose of the EECBG Program is to 1) reduce fossil fuel emissions in
a manner that is environmentally sustainable, and to the maximum extent practicable, maximizes
benefits for local and regional communities; 2) to reduce the total energy use of eligible entities;
and 3) to improve the energy efficiency in the building sector, the transportation sector, and other
appropriate sectors; and,
WHEREAS,
the City of Southlake is a city with limited financial resources and desires
to support the development of energy efficiency programs; and,
WHEREAS,
the City of Southlake City Council passed Resolution No. 02-047 on
August 20, 2002 establishing a Comprehensive Energy Policy which supports energy efficiency
measures in order to reduce electric consumption by the existing facilities of the City, and
promote the social responsibility for environmental protection; and,
WHEREAS,
the City of Southlake accepts its allocation and may also accept additional
funds that may become available at a later date; and,
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WHEREAS,
the City of Southlake has developed or is interested in developing a
EECBG project, which is sustainable and has measurable energy savings, and economic stimulus
effects into the city; and,
WHEREAS,
the City of Southlake is determined to support energy efficiency projects
that leverage federal funds with other public and private resources, including coordinated efforts
involving other Federal programs targeting community development; and,
WHEREAS,
the City of Southlake intends to comply with all agreed upon contractual
requirements of ARRA, the EECBG program and other federal and state law:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE, TEXAS, THAT:
SECTION 1.
Shana Yelverton, City Manager, or her designee is authorized to request grant project
funding under the State Energy Conservation Office’s Request for Project Applications of the
Energy Efficiency and Conservation Block Grant Program, and act on behalf of the City of
Southlake in all matters related to the grant application and any subsequent project contract that
may result.
SECTION 2.
The City pursue all EECBG funding made available through ARRA and being allocated
by the State Energy Conservation Office to be used to assist in reaching the City’s goals of
energy efficiency.
SECTION 3.
The City continue its commitment toward energy efficiency for the citizens of the City of
Southlake and all of Texas.
SECTION 4.
This Resolution shall take effect upon its adoption and it is so Resolved.
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ADOPTED
this 17 day of November, 2009.
______________________________
Honorable Mayor John Terrell,
City of Southlake
ATTEST:
______________________________
Lori Payne, City Secretary
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