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Item 4FCITY OF SOUTH LAKE MEMORANDUM (November 3, 2009) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Approve Lighting Upgrade for the West Parking Garage with Facility Solutions Group in the amount of $107,178.85 Action Requested Background Information: Approve Lighting Upgrade for the West Parking Garage with Facility Solutions Group in the amount of $107,178.85. In 2009, a Lighting Economic Analysis was performed on the Southlake Town Square west parking garage. The analysis consisted of comparing the kilowatt usage and electricity costs associated with the current light fixtures versus replacing the existing fixtures with more efficient ones. The west parking garage has a total of 428 fixtures consisting of 250 metal halide lamps and 178 fluorescent lamps. The results of the Lighting Economic Analysis indicate that replacing the existing 250 metal halide lamps with induction lighting, and retrofitting the 178 fluorescent bulbs with GE Ultramax 28 watt lamps and ballasts yields a savings of 249,810 kilowatt -hours per year. At an average rate of $0.09750 per kilowatt -hour, this translates to a savings of approximately $25,638 in operating costs for the first year. The analysis further estimates an additional $10,718 in savings due to a reduction in maintenance costs for each of the first two years. Therefore, after adjusting for 2% inflation, the Lighting Economic Analysis predicts a cost savings over the first 5 years as follows: Annual Savinas: Year 1 Year 2 Year 3 Year 4 Year 5 $ 36,356 $37,083 $26,664 $27,177 $27,689 Updating the lighting in the west parking garage provides additional benefits over the savings in electricity costs and maintenance. The induction lighting has a ten year warranty, and the induction fixtures will be suspended to allow light to spread; therefore, providing better lighting in the garage and improved security to Southlake Town Square patrons. In addition, the City is eligible for a matching grant from Oncor in the amount of $50,000, and the overall project is a "Green" initiative which reduces pollution. Financial Considerations: City Council approved funding in the FY09 -10 budget for the lighting upgrade to the Southlake Town Square west parking garage. This funding is currently available in account number: 00111610- 593000 $ 60,000.00 To complete the upgrades, Oncor will be providing a grant in the amount of $50,000. Strategic Link: Upgrading the lighting in the Southlake Town Square west parking garage links to the city's strategy map relative to the focus areas of Safety and Security, and Performance Management and Service Delivery. The specific corporate objectives that are met by the lighting upgrades include: Achieving the highest standards of safety and security, Collaborating with select partners to implement service solutions, and Investing to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: The City Council may approve this project or deny it. Supporting Documents: Lighting Economic Analysis prepared by Facility Solutions Group. Project Schedule: The project is estimated to take 7 days to complete and must be completed by the end of the calendar year. Staff Recommendation: Approve Lighting Upgrade for the West Parking Garage with Facility Solutions Group in the amount of $107,178.85. Staff Contact: Robert H. Price, P.E., Director of Public Works Chuck Kendrick, Deputy Director of Public Works Jeff Parrack, Facility Services Manager l� E A FACILITY SOLLFFIONS CROUP CONFIDENTIAL City of Southlake - Parking Garage Jeff Parrack Prepared By: Randy West, LC October 13, 2009 Project Description Buyboard Contract Number 302 - 08 Lighting Upgrades Improve More Than Efficiency Provide Better Lighting Quality - Visually Appealing - Improve Employee Productivity & Comfort - Reduce Operating & Maintenance Costs - Strong Financial Returns - Usually 1 -3 Years - Improve Product Appearance - Higher Sales - Lower Error Dates on Assembly or Purchases All projects are installed by Licensed Electricians. All Texas projects are regulated by the Texas Department of Licensing and Regulations, P.O. Box 12157, Austin, 'rX 78711, 1 -500- 803 -9202, 512 -463 -6599; website' wtvw. licesse.stOte.tx.us/compliarnts shall be listed on invoices and written contracts. PCB Disposai NOT Included. PCB ballast disposal is S0.4511-bs to incinerate. Non PCB ballast disposal is $0.25iLbs to landfill. Each Ballast is required to Include a Disconnect Method for electrical safety. Please see NEC 2006 410.73G, UL 2459 & GSA 182.3. w w w. F S G J, c o rn FACILITY SOLUTIONS GROUP Highlights of garage lighting upgrade The City of Southlake 1. 35 KW reduction in energy consumption. 2. Ten year warranty on Induction Lighting 3. 100,000 hour life of lamp and IC Generator 4. Grant from Oncor (The city of Southlake is applying for this) 5. The Induction fixtures will be suspended to allow light to spread. 6. Existing fluorescent will be retrofitted with GE Ultramax 28 watt lamps and ballasts 7. Labor savings from lamp and ballast changes Randy West, LC FSG lighting 4220 N. Sylvania Ave. Fort Worth, TX 76137 f I Gl.. I_ -i A A d Randy West, LC Sales Representative KW Reduced: 35 Estimated Rebate: ($50,000) Avg KWH Rate: $0.09750 Net Installed Cost: $57,179 KWFI Reduced: 249,810 Total Fixtures: 428 Annual Utility Savings: $25,638 Est. Days to Complete: 7 Annual Maintenance Savings: $10,718 Simple Payback: 1.57 Yrs Inflation Rate: :-',(l °c Return on Investment: 63.6% Discount Rate: :.U`Y, Internal Rate of Return: 156% Invoice Amount: $107,178.85 Net Present Value: $72,50 fl Cost per Day to Wait` $165 No Tax on Labor Included Annual Savings: Raw Cash Flow: Cumulative Cash Flow: Year 1 Year 2 Year 3 Year 4 Year 5 $36,356 $37,083 $26,664 $27,177 $27,689 ($20,823) ($20,823) $37,083 $16,261 $26,664 $42,925 $27,177 $70,101 $27,689 $97,791 If Maintenance Savings was included, it will atfect the first two years (as addilionar savings). If Infla was entered, it will Impact years 2 -5. CASH FLOW Annual Energy Usage 5100,000 560,000 $60,000 Sd0,000 Savings $20,000 SD ($40,000) t 2 3 4 5 Years ❑ Raw Cash Flow: W Cumulative Cash Flow: 550,000 545.000 $40,00D 535,00D $30,000 525,000 520,000 $15,000 s1D,000 55,000 so colleges Hospitals Grocery How Much of Your Utility Bill Hotels is for Lighting? Industrial Restaurants /according to E- Source by Platts - 2006 Schools Retail Offices 0% 5% 10% - 15% 20% 26% 30% 35% 40% 45% 50% Authorization To Proceed: I hereby agree with the proposal presented to me by FSG and hereby authorize them to proceed with the installation. If there is a utility rebate, I also authorize FSG to file the necessary paperwork to secure such rebate on my behalf. Signature Title Date Present Energy Proposed Energy Cost Costs a •. § .. f ) f)» §!§ �• «;§!§ ! �# |§ {#»9` 25!27 ■;� - ■K ! }\ )\)) \7 <, |� 2§ !! �\ ) . , r{o $)i ko2 7{e |f i, E f XA r $ � \ ! § ;— ( k k 2 C a •. § .. f ) f)» §!§ �• «;§!§ ! �# |§ {#»9` 25!27 ■;� - ■K ! }\ )\)) \7 <, |� 2§ !! �\ ) . , r{o $)i ko2 7{e 11111111111111 k . milli I ���� . . ` . . . . . x §kk� o | f _ .k k -- x . . W � I HOUR OR 11 ill .) ) (/� ! ! MIN 2 , _ . . , / / } j_ / � � , n A ; ■ k ; ■ m , m n \ I °., `loll ° = �tili'I �Pi.i! I,fl��. + = t�;Lr'..!6r § °�x�jF. '' ���''� � ,• � rI Prepared For: Jeff Parrack City of Southlake - Parking Garage 1400 Main Street Your KWH Saved: According to the EPA, for each KWH saved, approximately 1.8 pounds of Carbon Dioxide (G02), .006 pounds of Sulfur Dioxide (302), .003 pounds of Nitrogen Oxides (Nox), and .043 milligrams of Mercury (Hg) are eliminated from future power plant emissions into our atmosphere annually. CO2 is a "Greenhouse Gas" while SO2 contributes to acid rain formation and NOX contributes to the troposheric ozone formation (SMOG) and estuarial damage. Tho Ann fl 61 Of YQUr Pr oj('et Carbon Dioxide: 149,6513 Pounds Nitrogen ()KIPS: 749 Pounds Sulfur Dioxide: 1,499 Pounds NIPI - fury: i Grains For every 10,000 Kilowatt Hours saved the EPA has estimated the savings to be equivalent to planting 2.9 acres of trees annually or equivalent to removing 1.4 cars from our roads annually. Your Prolect's Local Impact Acros of'iroos Planted: 72 Cora Ftonnoved: s:.] The EPA does regulate the disposal of lighting products if they contain hazardous waste. Fluorescent lamps, HID lamps, and some incandescent lamps may be considered hazardous waste. PCB containing ballast are already regulated. If you are already classified as a hazardous waste generator you must follow the disposal and or recycling regulations from the EPA. If you produce more than t00kg of hazardous waste per month, you are considered a hazardous generator. All Generators of lamp waste products must perform a TCLP (Toxicity Characteristic leaching Procedure) to identify potential hazards. The lamps cannot exceed 0.2 milligram per liter in order to pass. Your local landfill may or may not accept the lamps that pass. Ballast containing PCB's MUST also be disposed of through incineration or recycling. FSG recommends recycling the lamps and incinerating the ballast to provide you with the safest disposal method and sound environmental practices. We can manage the entire project and minimize your potential exposure while achieving the highest savings. AITI I F G I-I N LI L 0 G I C S GARAGE LIGHT App Ideal for 80W Induction system. Patented IC Generator and lamp rated for 100,000 hours life. Applications include garages, parking areas, entrances, walkways, underpasses, loading docks and recreation areas. Available in wide range of color temperatures from 2700 -- 0500aK. Also available in 120V, 208V, 220V, 240V and 277V. S pec ifi ca ti o n • UL Listed for wet locations • White aluminum reflector is designed for maximum Model No.: LC H511 - 80W photometric efficiency and optimum light distribution • Precision die -cast aluminum housing with powder coated finish • Comes with high impact polycarbonate lens Photo m e tric Information J POLAR GRAPH 4 1 Maximum Candela = 1076 Located Al Horizontal Annie = 0, VarVcal Angle = 15 1 - Vorlocal Plane Through Hononlal Angles (0 - 1801 (Through Max. Cu.) : BLUE 912. Honzonlal Cone Through Vertical Angle (15) (Through Max. Col] ; REU Gnlculntions based an published IES Idelhads and recommendations, Tested in accordance with IES procedures by Light Laboratory, Inc. C QL US DES IGNED & ASSEMBLED IM USA w .ailiei 2750 E. Regal Park Dr. • Anaheim, CA 92846, USA 1.866 - 611.2484 Toll Free s 1.714.630.8511 Tel • 1.866.611.2485 Fax A4l in"ormatlan dnamod t0able but not guaranteed. to Cop{righl 2007 American indua�m Techno'ug'es, Inc. All rights rnsemled. American Induction TeclTnologies Inc (AITI) About Us Af'i'1 http : //u v«r. anxericaiiinduction ,coiidCoinpanylnfo.litlnl Page 1 of 1 10/13/20 ©9 American Induction Technologies, Inc. (AITI) Mis-'sion stat'01 on lit is a Southern California based Manufacturer of Induction Lighting Fixtures. AITI's proprietary IC based lamp and generator systems have a rated life of 100,000 hours. Adapting Induction By replacing HID based lighting systems like High Pressure Sodium, Metal Halide and Mercury Vapor with state -of -the art Induction, bona 'Technology energy savings and maintenance savings are realized. In real world applications, AITI Induction systems have reduced energy consumption by half and also dramatically improved the quality of to promote light. more efficient With considerable experience in both design engineering and manufacturing, AITI manufactures a wide range of light fixtures. Some of lighting and g g these fixtures include Cobra heads, Acorn Fixtures, Wall Packs, Garage Lights, Shoe Boxes, High Bay Lights, Gas Station Fixtures and Bill Board lights. AITI's In -house research and development team have helping conserve developed custom fixtures for the Hospitality Industry, Visual Display and International clients. natural resources. Our 10 Years Limited Warranty on the products Is an additional Incentive to our customers. Over the past few years, AITI products have been installed in cities, municipalities, military facilities, prisons, retail facllilles, warehouses and parking garages. http : //u v«r. anxericaiiinduction ,coiidCoinpanylnfo.litlnl Page 1 of 1 10/13/20 ©9