2009-12-08
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OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 01/26/10
1 SOUTHLAKE ARTS COUNCIL MEETING
2 Southlake Town Hall - 3A
3 1400 Main Street
4 Southlake, Texas 76092
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6 December 8, 2009
7 MINUTES
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9 Arts Council Members Present - Leslie Bartlett, Vice Chair; Merlene Ingraham; Carol
10 Knox; Terri Messing; Jeff Walter, Chair; and Deborah Frazier (arrived late)
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12 Arts Council Members Absent - Jonathan Calvert; Karen Chidiac; Peggy Firestone;
13 Fariba Parmer
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15 Staff Members Present - Kerry McGeath, Deputy Director of Community Services;
16 Chris Tribble, Director of Community Services
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18 Others Present - None
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20 REGULAR SESSION:
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22 Agenda Item No. 1. Call to Order:
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24 Chair Walter called the meeting to order at 6:05 p.m.
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26 REPORTS:
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28 Agenda Item No 2A. Administrative Comments: Review of Administrative Changes by
29 Director Chris Tribble
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31 Assistant City Manager and Director of Public Services Jim Blagg couldn't attend.
32 There is a feasibility study being done for a multipurpose center. The City Manager's
33 Office needs to be more involved because of the study and the growing fund of money
34 for the Arts. Mr. Blagg will replace Mr. Tribble beginning in January as chief staff liaison
35 with the Arts Council. Mr. McGeath will continue to meet with the Arts Council and assist
36 Mr. Blagg.
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38 CONSENT AGENDA:
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40 Agenda Item No 3A Consent: Approval of minutes from the October 27, 2009
41 Southlake Arts Council meeting
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43 A request to remove Jonathan Calvert's name from the absent list was made. A motion
44 was made, seconded and unanimously approved to accept the minutes as corrected for
45 the October 27, 2009 meeting.
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Southlake Arts Council Meeting Minutes - December 8, 2009 Page 1 of 3
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 01/26/10
1 REGULAR AGENDA:
2
3 Agenda Item No. 4. Public Forum:
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5 The Public Forum was opened at 6:10 pm. As there was no one to speak, it was closed
6 at 6:11 pm.
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8 Agenda Item No. 5A. Consider: Recommendation to City Council on 2010 Community
9 Services Agreement with APEX Arts League
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11 A motion was made, seconded and approved to approve the agreement.
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13 Agenda Item No. 5B. Consider: Recommendation to City Council on 2010 Community
14 Services Agreement with ARTSNET
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16 There was discussion about the amount to be paid to ARTSNET. The Arts Council
17 would like more information about the performances before approving the
18 recommendation. The City is not legally able to administer grant dollars. $2,500 of the
19 payment would fall under the heading of grant. There needs to be more discussion with
20 ARTSNET before an agreement can be reached.
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22 A motion was made, seconded and approved to table the agreement until the January
23 2010 meeting.
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25 DISCUSSION AGENDA:
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27 Agenda Item No. 6A. Discussion: Discuss scope and goals/objectives for Arts Master
28 Plan work subgroup
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30 There was no report for this meeting.
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32 Agenda Item No. 6B. Discussion: Discuss scope and goals/objectives for art and artist
33 selection work subgroup
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35 Ms. Messing discussed a draft of a Call to Artist form that was given to Ms. Yelverton.
36 Ms. Yelverton asked Mr. Blagg to put the draft into the standard City format and discuss
37 it with Mr. Tribble and Mr. McGeath. The Call to Artist process needs to be transformed
38 into a Standard Operating Procedure (SOP). The draft SOP will be presented to the Arts
39 Council to ensure that the Arts Council is proceeding in the direction that the City
40 Council desires.
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42 Agenda Item No. 6C. Discussion: APEX update
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44 Ms. Messing reported that APEX is constructing the 2010-11 Calendar of Events.
45 APEX will make a presentation for the 2010-11 budget year to become a contractual
46 partner with the City for more extensive collaboration on future events. She outlined the
Southlake Arts Council Meeting Minutes - December 8, 2009 Page 2 of 3
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 01/26/10
1 events scheduled for December and January. APEX asks for a donation at the door for
2 their events.
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4 Agenda Item No. 7. Adjournment
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6 The next meeting is Tuesday, January 26, 2010. This meeting was adjourned at 7:35
7 p.m.
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12 Jeff Iter, C -Mir
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14 Ott t:
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19 Ker McGeath, Deputy Director of Community Services
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21 A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
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Southlake Arts Council Meeting Minutes - December 8, 2009 Page 3 of 3