2009-12-09
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 December 9, 2009
7
8 MINUTES
9
10 Library Board Members Present - Brenda Flores, Vice Chair; Emily Galpin; June
11 Koelker, Chair; Kim Roberts; Wanda Schafer.
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13 Library Board Members Absent - Lori Burr; Vicki Kight.
14
15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary.
17
18 Others Present - None.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Chair June Koelker called the meeting to order at
23 7:15 p.m.
24
25 REPORTS:
26
27 Agenda Item No. 2Aa - Administrative Comments - City Librarian's Report - SABRE
28 Case Study.
29
30 Alison Ortowski, Assistant to the City Manager, created the TLG 2010 Case Study with
31 input from Mr. McGeath, which was submitted to the Alliance for Innovation. The
32 Alliance for Innovation is affiliated with the International City Manager's Association
33 (ICMA). Our case study was one of seventeen case studies chosen from the sixty that
34 were submitted. Our case study will be presented at the annual convention in Las
35 Vegas in June. A team from the City will travel to Las Vegas to present the information.
36 Library Journal is also interested in the information for publication.
37
38 Mr. McGeath did a web cast for Library Journal on staff training. He views all Library
39 staff as equal partners in our customer service oriented organization. Ongoing staff
40 training is an important component of keeping service goals in front of the staff.
41 Although all staff having differing job duties, everyone is expected to help when the
42 need arises. All staff is expected to know the five main objectives.
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Southlake Library Board Meeting Minutes -December 9, 2009 Page 1 of 3
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 2B - Administrative Comments. - Library Statistics.
2
3 We ended the year with 300K circulations which is a 10% increase over the previous
4 year. Mr. McGeath reviewed the other statistics. Although traffic has not gone up
5 dramatically, circulation has gone up, which indicates that our mix of product is on target
6 for our customers. Although programming overall is down 2%, which is statistically
7 insignificant at this point, Youth programming has increased 30%. 700 children
8 attended the Home for the Holidays Library Craft booth. Although we have had
9 requests from day cares, our priority for off site visits is to target City programs, schools,
10 and community centered programs. Volunteer hours have increased. We have
11 refocused our efforts to schedule volunteers during the week. Mr. McGeath will send
12 out more complete statistics to Board Members for September and October.
13
14 The Library will start requiring the internet users to have a Library card so that users
15 have a connection with the Library. The change takes effect on January 15, 2010.
16 There are temporary cards available in certain situations.
17
18 CONSIDER:
19
20 Agenda Item No. 3A. - Approval of Minutes from September 23, 2009 Library Board
21 Meeting.
22
23 A motion was made and seconded to approve the minutes. The minutes were
24 unanimously approved. There are no minutes from the October 28, 2009 meeting as
25 there was no quorum.
26
27 REGULAR AGENDA:
28
29 Agenda Item No. 4 - Public Forum.
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31 Chair Koelker opened the public forum at 7:38 p.m. and closed it at 7:39 as there was
32 no one to speak.
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34 Agenda Item No. 5A, Discussion - New Library 5 Year Plan.
35
36 The current 10 Year Plan has now ended. Mr. McGeath wants the Board to participate
37 in creating a new 5 Year Plan. The City has hired consultants to look at Gateway
38 Church as a possible acquisition. There is also a possibility of a bond election to fund a
39 new Recreation Center, Library, Art Center and Senior Center. The purchase of the
40 Gateway Church facility might be a component of the bond election. Build out is
41 expected to be 33,000 citizens. The proposed square footage for the Library is 35,000
42 square feet, which is a little better than the standard of one square foot per person. If
43 the Library is in a shared facility, then performance/meeting facilities will be shared and
44 relieve some of the pressure on the Library for space. 35,000 square feet will be the
45 maximum for a one story space. Anything more than 35,000 square feet would require
Southlake Library Board Meeting Minutes -December 9, 2009 Page 2 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 two stories, which then also requires additional staffing and a more expensive
2 infrastructure.
3
4 Agenda Item No. 5B, Discussion - Library Service Goals and Strategic Objectives.
5
6 Mr. McGeath will ask for input at future meetings. He also will be looking at building a
7 "green" facility. The two areas that Mr. McGeath would like the Board to address are
8 service goals and needs in a future facility. He will be visiting with other Library systems
9 to assess how their needs were met and consider whether their problem solutions will
10 work for us. There was more discussion of future facility possibilities.
11
12 Agenda Item No. 5C, Discussion - North Texas Regional Library System (NTRLS)
13 update.
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15 Mr. McGeath is on the Systems Planning Committee. NTRLS is set up by the State
16 Library to try to leverage resources to libraries. Mr. Wright, director at NTRLS, is very
17 good at obtaining grants and helping library managers.
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19 Agenda Item No. 5D, Discussion - Friends of the Library (FOSL) update.
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21 The Friends will have a meeting in the next few weeks to install the new treasurer. The
22 daily book sale generates many thousands of dollars each year, which FOSL then uses
23 to obtain materials and services for the Library. We will be asking them for funds for the
24 Bluebonnet books and Summer Reading Club programs. FOSL works with the
25 librarians to buy replacements for damaged or lost DVDs and will buy additional copies
26 of heavily requested materials.
27
28 Kathleen Carrabine is an intern working 12 hours per week to determine whether or not
29 she wants to attend Library School. She has been very helpful, particularly in Youth
30 activities.
31
32 Agenda Item No. 6 - Adjournment.
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34 Mrs. Koelker adjourned the meeting at 8:05 pm.
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38 Mrs. K er, Chair
39
40 Attest:
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42
43 Kerry McGeath, Deputy Director of Community Services
44 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
45 SECRETARY.
Southlake Library Board Meeting Minutes -December 9, 2009 Page 3 of 3