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Item 4GM E M O R A N D U M October 20, 2009 To: Shana K. Yelverton, City Manager From: Alison D. Ortowski, Assistant to the City Manager Subject: Resolution No. 09-066 Action Requested: City Council approval of Item 4G: Resolution No. 09-066 Background Information: On Thursday, October 8, 2009 the City of Southlake submitted an application for solid waste grant funding through the North Central Texas Council of Governments (NCTCOG) for the City’s Curbside Leaf Recycling Program. The NCTCOG requires that the governing body of the local government seeking grant funds approve a resolution authorizing the project application submittal as well as receipt of funding if the project is approved. Once approved, City staff must send an original of the resolution to NCTCOG by Friday, October 30, 2009. NCTCOG Solid Waste Grant Program The NCTCOG solid waste grant program assists local governments with funding programs that promote environmental stewardship and the importance of waste stream reduction such as the Curbside Leaf Recycling Program. Specifically, the purpose of the grant program is to provide funding for eligible local and regional municipal solid waste management projects that support of the goals and objectives of the Regional Solid Waste Management Plan for the NCTCOG region. Funding for this grant program is provided through a grant provided to the NCTCOG from the Texas Commission on Environmental Quality (TCEQ). The application for the Southlake Curbside Leaf Recycling Program was submitted to the solid waste grant program based upon the following characteristics and accomplishments. Contributes to Regional Solid Waste Management Plan “Time To Recycle” Goal Promotes Regional Solid Waste Management Plan Objective 1H: Expand collection and management of special wastes Honorable Mayor and City Council Curbside Leaf Recycling Program Grant Application Page 2 of 3 Diverted 200 tons or over 385,000 pounds of leaves from the waste stream Saved valuable landfill space Increased community awareness about the importance of waste stream reduction Increased public education efforts about recycling yard waste materials Financial Considerations:Need for Grant Funding The City of Southlake offers the Curbside Leaf Recycling Program in partnership with Republic Waste Services. Due to the binding contract that the City of Southlake has with Republic for solid waste services, the city can not perform a bidding process for the professional services required to implement the program. FY 2009 Program Costs $3,720.00 per collection day X 4 Collection Days = $14,880.00 Total FY 2010 Program Costs $5,750 per collection day X 4 Collection Days = $23,000.00 Total The total costs include the three collection vehicles with work crews that are used to pick up the leaves on the designated dates and the additional labor that Republic employs at the Green Waste facility to debag and stage for processing. The projected program cost for FY 2010 is an increase of $8,120.00. The City of Southlake is committed to sustaining the Curbside Leaf Recycling Program by seeking alternative funding options such as grants to fund the program’s contractual expenses of the professional services necessary for its continued implementation. The City of Southlake has requested $23,000.00 from the NCTCOG solid waste grant program for the operation of the Curbside Leaf Recycling Program in FY 2010. Honorable Mayor and City Council Curbside Leaf Recycling Program Grant Application Page 3 of 3 Strategic Link: B2: Collaborate with select partners to implement service solutions, B4: Provide high quality customer service, and City of Southlake Value - Integrity Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: To not approve Item 4G: Resolution No. 09-066 Supporting Documents: Resolution No. 09-066 Staff Recommendation: Approve Item 4G: Resolution No. 09-066 RESOLUTION NO. 09-066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS AUTHORIZING THE FILING OF A PROJECT APPLICATION WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR A REGIONAL SOLID WASTE PROGRAM LOCAL IMPLEMENTATION PROJECT; AUTHORIZING ALISON ORTOWSKI, ASSISTANT TO THE CITY MANAGER TO ACT ON BEHALF OF THE CITY OF SOUTHLAKE IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF FUNDING FOR THIS PROJECT IS RECEIVED THE CITY OF SOUTHLAKE WILL COMPLY WITH ALL PROJECT REQUIREMENTS OF NCTCOG, TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS. WHEREAS, the North Central Texas Council of Governments is directed by the Texas Commission on Environmental Quality to administer solid waste project funds for the implementation of NCTCOG’s adopted Regional Solid Waste Management Plan; and WHEREAS , the City of Southlake in the State of Texas is qualified to apply for project funds under the Request for Project Applications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. Shana Yelverton, City Manager or her designee is authorized to request grant project funding under the North Central Texas Council of Governments’ Request for Project Applications of the Regional Solid Waste Local Project Funding Program and act on behalf of the City of Southlake in all matters related to the grant project application and any subsequent project contract that may result. SECTION 2. If the grant project is funded, the City of Southlake will comply with the requirements of the North Central Texas Council of Governments, Texas Commission on Environmental Quality and the State of Texas. (a) The City of Southlake will allocate and expend the necessary moneys to support this grant project and then seek reimbursement from NCTCOG on a timely basis. (b) The grant project funds and any project-funded equipment or facilities will be used only for the purposes for which they are intended under the project. (c) The grant activities for this project will comply with and support the adopted regional and local solid waste management plans adopted for the geographical area in which the activities are performed. SECTION 3. That this Resolution shall take effect upon its adoption and it is so Resolved. ADOPTED this day of , 2009 Mayor John Terrell, City of Southlake ATTEST: Lori Payne, City Secretary