Item 4ECity of Southlake, Texas
MEMORANDUM
October 20, 2009
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Finance Director
Tim Slifka, Purchasing Manager
SUBJECT: Item 4E Resolution No. 09-064 Approve a cooperative purchasing
agreement with TIPSITAPS Region Vlll Education Service Center
Action Requested: Approval of resolution for cooperative purchasing agreement.
Background
Information: The Finance department continually researches ways of lowering
costs for City required goods and services. One area we have
identified as having a dramatically effect in reducing our overall
purchasing costs for goods and services is our interlocal and
cooperative purchasing agreements. Cooperative purchasing
agreements allow us to become part of a much larger purchasing
group to substantially increase our purchasing power for goods and
services.
Financial
Considerations: There is no cost to sign this Interlocal Cooperative Purchasing
Agreement.
Strategic Link: Providing purchasing options links to multiple areas of the City's
Strategy Map including: 131 W Implement and share best practices
across all departments. B2 — Collaborate with select partners to
implement service solutions. B3 — Pursue innovative service
delivery options. B4 — Provide high quality customer service. L5 --
Actively promote opportunities for partnerships and volunteer
involvement (individual and group).
Citizen Input(
Board Review: None
Legal Review: Review completed by TOASE the City's Attorney.
Alternatives: Approve or deny the resolution.
Supporting
Documents: Cooperative purchasing resolution.
Staff
Recommendation: City Council approval of interlocal cooperative purchasing
resolution. This will allow additional options for City staff to receive
the best value for the dollars they are required to spend on goods
and services.
RESOLUTION
STATE OF TEXAS
COL11-M OF Tarrant
TO THE REGION VIII
EDUCATION SERVICE
CENTER
WHEREAS, the Governing Board of City of Southlake , Southlake Texas, pursuant
(Named PublicAgencyj (City)
to the authority granted by Sections 271.081-271.083 Local Government Code, V.T.C.A, as amended,
desires to participate in described purchasing programs of the Region VIII Education Service Center, and in
the opinion that participation in these programs will be highly beneficial to the taxpayers through the
anticipated savings to be realized, now therefore, be it
RESOLVED that we request the Region VIII Education Service Center to include a stated need
for : [ X ] The Interlocal Purchasing System (TIPS)
On the Region VIII Education Service Center's annual contracts for the above items, whereby
Tim Slifka , is authorized and directed to sign and deliver all or any necessary requests
(Name ofAuthoringPerson)
and other documents m connection therewith for and on behalf of City of Southlake
(N=edPvbr►v,4vncy)
I certify that the foregoing is a true and correct copy of the Resolution duly adopted by the
Governing Board of City Of South la ke and that the same now appears of reoord in my office.
(Named PublicAgency)
In witness thereof, I have hereunto set my hand and affixed my official seal this day of
, 20.
By:
(Authar&ing Signature)
(PrintedAud-r&ingNa—)
(Hire)
This lezal document will remain current on file until either bartp severs the alrreenwnt.
Slide One
Honored Mayor and City Council, we are seeking your approval for resolution # 09-064 to enter
into a cooperative purchasing agreement with TIPS/TAPS Region VIII Education Service
Center.
Slide Two
Local Government Code, Title 8 Chapter 271, subchapter F, Section 27 1. 101 and 271.102
provide legal authority to utilize interlocal and cooperative purchasing agreements.
These purchasing options will allow the City of Southlake to meet our legal purchase bidding
requirements required by the State of Texas and will also expand our purchasing volume.
Slide Three
This cooperative purchasing agreement between the City of Southlake and TIPS/TAPS, Region
VIII Education Service Center, will allow for increased purchasing volume. The City must pass a
resolution to become a member of this cooperative purchasing agreement.
Slide Four
The City's Attorney reviewed the resolution. There is no cost to pass this resolution or to become
a member of this cooperative purchasing agreement. Southlake retains sole purchasing authority
with this agreement. We are not required to purchase from any of the contracted vendor
agreements. The City will decide when purchasing from this agreement is in our best interest.
This resolution will allow the City to have additional purchasing options.
Slide Five
If there are any questions please contact Ms. Sharen Jackson at 817-748-8042.