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Item 8AM E M O R A N D U M September 30, 2009 To: Shana Yelverton, City Manager From: Greg Last, Director of Economic Development Subject: Resolution No. 09-061, Amend the resolution establishing the Southlake Business Council Action Requested: Consideration of Resolution No. 09-061 as noted above. Background Information: The City of Southlake Council previously approved Resolution 09- 010 establishing the Southlake Business Council. Resolution 09- 061 proposes the following changes (shown on the attach- to the approved resolution: Added language that allows Council to create an additional seat if desired (Section 1) Added a seat called to accommodate businesses that might not fit neatly in the other seats (Section 1) Changed the wording that required businesses to be in City (Section 1) appointee in Section 1 and added language at the end of Section 6 to allow all Councilmembers to attend and participate (similar to SPIN) Changed quorum from 7 to 8 because of the additional seat (Section 1) Added language allowing more than one person to be appointed to a seat, not to exceed two (Section 2) Changed the language regarding term limits from seven for one year and seven for two years to just say half for one year and half for two because of the uncertainty of ultimate seat numbers (Section 2) Financial Considerations: None Strategic Link: This item supports the following strategies: C-4: Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment. C5: Enhance resident quality of life and business sustainability through tourism. B2: Collaborate with select partners to implement service solutions. L5: Actively promote opportunities for partnerships and volunteer involvement (Individual and group). Citizen Input/ Board Review: Interviews for appointment to the SBC were held on September 21, 2009. Legal Review: has reviewed the resolution. Alternatives: 1. Approve the resolution as presented. 2. Approve the resolution with revisions as desired by Council. 3. Take no action on the resolution and pursue another direction. Supporting Documents: Resolution No. 09-061 attached (final version after all changes) Staff Recommendation: Approve Resolution No. 09-061 establishing a Southlake Business Council. RESOLUTION NO. 09-061 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING RESOLUTION NO. 09-010 TO CHANGE THE NUMBER, MEMBERSHIP CRITERIA AND TIME OF APPOINTMENT OF REPRESENTATIVES ON THE SOUTHLAKE BUSINESS COUNCIL (SBC); AND PROVIDING AN EFFECTIVE DATE . WHEREAS , the City of Southlake Strategy Map includes initiative C- top-tier businesses to drive a dynamic and sustainable economic env; and WHEREAS diversified, vibrant and sustainable economy through attraction and support of business enterprises meeting the vision and standards desired by City leaders; and WHEREAS , a primary goal of the Department of Economic Development is to develop and implement programs to retain and support existing businesses; and WHEREAS , the City Council of the City of Southlake, Texas is of the opinion that a Southlake Business Council would be of assistance to the City Council and City staff by providing a more available form of business participation in the affairs of the City and to create a forum for business-to-business and business-to-City communication; and WHEREAS , on March 3, 2009, the City of Southlake Council adopted Resolution No. 09- 010 which created such a committee by establishing the Southlake Business Council (SBC) and providing for the Southlake Business Councile, and responsibilities; and WHEREAS , the City of Southlake Council desires to amend Resolution No. 09-010 to change the number and composition of representatives serving on the Southlake Business Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. The City Council does hereby create and establish an advisory committee to be known as the approximately fifteen (15) business ting diverse business constituencies in the City, all of which shall be voting members of the committee. Seat representation may include, but is not limited to the following: Bank / Financial Marketing / Public Relations Restaurant / Franchise Commercial Developer Medical Retail / Local Corporate / National Professional Services Retail / Franchise Hospitality / Hotel Realtor / Residential Developer Technology / Hi-tech Manufacturing / Distribution Restaurant / Local General Business Resolution 09-061 - Establishing a Southlake Business Council Draft: 2009-09-30 - Page 1 of 3 All such voting members shall be employees of businesses that conduct business within the corporate limits of the City of Southlake during the term of office for which the business representative is appointed. Non-voting Ex-officio members shall include the Mayor, the Southlake Chamber of Commerce President and Chair of the Board, a representative from the Mayors Advisory Council, I.S.D., a rotating representative from Keller I.S.D., Northwest I.S.D, and Grapevine-Colleyville I.S.D., and the Director of Economic Development who shall be responsible for administration and coordination of SBC activities A quorum shall consist of eight (8) voting members for the purpose of conducting business. SECTION 2. Members of the SBC shall be appointed by members of the City Council, and shall be appointed for a term of two (2) years. The number of appointees per seat shall not exceed two (2) members. In the appointment of the initial SBC following the adoption of this resolution, the City Council shall appoint approximately one-half of the members for one (1) year and one-half of the members for two (2) years. Terms of office shall be from May to April of the final year of said appointment. Term limits shall be at the discretion of the City Council. Members shall serve without pay. SECTION 3. The SBC shall adopt Articles of Organization to govern its activities and meetings. The adoption and any amendment of these Articles shall be subject to approval of the City Council. SECTION 4. Any member of the SBC duly appointed by the City Council shall automatically forfeit the seat on the SBC in the event he/she 1) discontinues employment with the business constituency they were appointed to represent, or 2) files for public office. The SBC may, by inclusion in the Articles of Organization, establish additional grounds for forfeiture or removal from the SBC. SECTION 5. The SBC shall elect from its members a chairperson, vice-chairperson and secretary, who together with the Director of Economic Development shall constitute the SBC Executive Committee. SECTION 6. The SBC shall meet at regular intervals a minimum of four (4) times a year or more frequently as determined by a majority of the voting members, in order to communicate business activities, needs and concerns to the Council and other Ex-officio members. All meetings of the SBC shall be open meetings and may be attended by all of the City Council members. Resolution 09-061 - Establishing a Southlake Business Council Draft: 2009-09-30 - Page 2 of 3 SECTION 7. The SBC shall act in an advisory capacity to the City Council and the City Staff in the planning and implementation of programs and activities involving business concerns. SECTION 8. This Resolution shall become effective from and after its passage. PASSED AND APPROVED this the _____ day of October, 2009. ________________________ John Terrell, Mayor ATTEST: ____________________________ City Secretary Resolution 09-061 - Establishing a Southlake Business Council Draft: 2009-09-30 - Page 3 of 3