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Item 6ADepartment of Planning & Development Services S T A F F R E P O R T September 30, 2009 CASE NO: ZA09-036 PROJECT: Specific Use Permit for a Mass Gathering Event for Spokes 4 Hope – Police Motorcycle Rodeo REQUEST: Past Pro Players Foundation is requesting approval of a specific use permit to allow a mass gathering for Spokes 4 Hope – Police Motorcycle Rodeo charity event; located at the parking lot northeast of the Hilton Hotel in Southlake Town Square. Place: North parking lot area next to the Hilton in the Southlake Town Square. Date: Saturday, November 14, 2009 Time : 9:00am – 5:00pm Amount of parking spaces needed: 75 Anticipated amount of people attending: 500 with no more than 200 at any one time Promotional information : Southlake Style Magazine, school flyer's, City websites, Chamber of Commerce websites, school newspapers, local newspapers. Southlake Town Square Permission : Please see attached letter Sponsors: Boston's Pizza, Gateway Church, Hilton Southlake Town Square Proceeds: All proceeds will be used to purchase bikes for kids ACTION NEEDED: 1. Conduct public hearing 2. Consider specific use permit approval ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Surrounding Property Owners Map (E) Surrounding Property Owners Responses (F) Resolution No. 09-062 Case No. ZA09-036 STAFF CONTACT: Ken Baker (748-8067) Lorrie Fletcher (748-8069) Case No. ZA09-036 BACKGROUND INFORMATION OWNER: Inland Southwest Management, LLC APPLICANT: Past Pro Players Foundation PROPERTY SITUATION: Southlake Town Square in the parking lot just northeast of the Hilton Hotel; 1420 Division Street. LEGAL DESCRIPTION: Lot 1, Blk 17, Southlake Town Square Addition LAND USE CATEGORY: Town Center CURRENT ZONING: DT – Downtown District SOUTHLAKE 2025 PLAN/ STRATEGIC LINK: Enhance resident quality of life and business sustainability through tourism; Actively promote opportunities for partnerships and volunteer involvement. P&Z ACTION: September 17, 2009, Approved (5-0) subject to the staff report dated September 11, 2009; and valid for a period of three (3) events over the next six (6) years. STAFF COMMENTS: Because of the limited scope of this request, no staff review has been generated. N:\Community Development\MEMO\2009cases\09-036.docx Case No. Attachment A ZA09-036 Page 1 Case No. Attachment B ZA09-036 Page 1 Plans and Support Information Spokes4Hope Police Rodeo Spokes4Hope:A non-profit organization with a mission to help brighten the lives of children who are going through a difficult time. Spokes4Hope works with many children advocacy centers across Texas that are dedicated to finding a more compassionate and effective way to bring services to children victimized by abuse. Spokes4Hope raises funds through Motorcycle Rallies and various special events to gift abused children with bikes during the Christmas Holidays to show these children that people care and love them. Description of the event: Our Police Motorcycle Rally will feature over 50 policemen from Southlake, Colleyville, North Richland Hills, Watauga, Roanoke, and Fort Worth. The obstacle course will have five classes of competition: Harley Davidson, Honda, Kawasaki, Slow Ride and Team. Trophies will be awarded for 1, 2, and 3place in each division. This is a great event for stndrd children and families to see their police officers in action. In addition to the police competition, the rally will feature professional BMX racer, a sound stage with DJ, various food vendors and sponsors, two fire trucks, the Dallas Stars mobile unit, display of customized motorcycles and a silent auction. Spokes4Hope t-shirts will be for sale along with other motorcycle items. Place:North parking lot area next to the Hilton in the Southlake Town Square. Date:Saturday, November 14, 2009 Time: 9:00am – 5:00pm Amount of parking spaces needed: 75 Anticipated amount of people attending: 500 with no more than 200 at any one time Promotional information: Southlake Style Magazine, school flyer's, City websites, Chamber of Commerce websites, school newspapers, local newspapers. Southlake Town Square Permission: Please see attached letter Sponsors:Boston's Pizza, Gateway Church, Hilton Southlake Town Square Proceeds:All proceeds will be used to purchase bikes for kids Case No. Attachment C ZA09-036 Page 1 Case No. Attachment C ZA09-036 Page 2 Case No. Attachment C ZA09-036 Page 3 Surrounding Property Owners Spokes 4 Hope – Police Motorcycle Rodeo SPO #OwnerZoningLand Use AcreageResponse 1. -NR Brownstone At Town Square Lp DT Town Center 2. -NR Slts Block 22 Lp DT Town Center 3. -NR Slts Grand Avenue Lp DT Town Center 4. -NR Southlake, City Of DT Town Center 5. -NR Town Square Ventures Lp DT Town Center 6. NR DT Town Center 0.077 Ahern, Timothy & Leonor Ahern 7. NR DT Town Center 0.064 Alexander, Stanley & Lisa 8. F DT Town Center 0.077 Angeluna Properties Llc 9. O DT Town Center 0.044 Armstrong, Sandra Lee 10. NR DT Town Center 0.071 Cantu, Domingo G Etux Norma D 11. F DT Town Center 0.061 Colvin, John F Etux Brenda R 12. NR DT Town Center 0.063 Coons, Robert & Kathy Case No. Attachment D ZA09-036 Page 1 13. NR DT Town Center 0.128 Durant, Tom & Susan Durant 14. F DT Town Center 0.073 Early, Fidelma 15. NR DT Town Center 0.062 Farhat, Ashley S 16. NR DT Town Center 0.061 Fields, Jennifer A 17. NR DT Town Center 0.075 Fout, April R Etvir George D 18. NR DT Town Center 0.087 Francis, Tim D Etux Pamela D 19. F DT Town Center 0.063 Hale, Genevieve Etvir John 20. NR DT Town Center 3.722 Hobbs & Curry Family Lp 21. NR DT Town Center 0.076 Joyner, J David 22. NR DT Town Center 0.061 Julia, Thomas Etux Mary Jane 23. NR DT Town Center 0.061 Kading, Kelly Etux Nancy 24. NR DT Town Center 0.077 Keesee, Rhonda 25. NR DT Town Center 0.060 Kienast, Joseph P Etux Deanna 26. NR DT Town Center 0.062 Lewis, Terry W Etux Debra K 27. F DT Town Center 0.063 Mills, Michael D Etux Rita 28. NR DT Town Center 0.061 Nelson, Kenneth R & Sharon 29. NR DT Town Center 0.062 Pekowski, Raymond J Etux Linda 30. NR DT Town Center 0.061 Posey, James H 31. NR DT Town Center 0.044 Pote, John D Etux C Edwina 32. NR DT Town Center 0.063 R & K Lehmann Investments 33. NR DT Town Center 0.075 Ryne, Wallace R 34. NR DT Town Center 13.083 Slts Land Lp 35. NR DT Town Center 0.075 Smith, Pete 36. NR DT Town Center 1.098 Southlake Office Center Ltd 37. NR DT Town Center 0.064 Squires, Jonathan Etux Amy 38. NR DT Town Center 0.063 Stonaker, Wm E Etux Patricia 39. NR DT Town Center 0.061 Talkington, Timothy J 40. NR DT Town Center 0.044 Torres, Carlos 41. NR DT Town Center 2.970 United States Postal Service 42. NR DT Town Center 0.061 Vance, Frederick Etux Carol 43. NR DT Town Center 0.073 Visosky, Mark 44. NR DT Town Center 0.076 Webb, Sarah 45. NR DT Town Center 0.071 Winfrey, Jayne A 46. NR DT Town Center 0.193 Property Owner 47. NR DT Town Center 1.856 Slts Grand Avenue Lp 48. NR DT Town Center 1.971 Southlake, City Of 49. NR DT Town Center 1.418 Slts Grand Avenue Lp 50. NR DT Town Center 0.396 Property Owner 51. NR DT Town Center 0.481 Property Owner 52. NR DT Town Center 0.555 Slts Grand Avenue Lp 53. NR DT Town Center 2.072 Southlake, City Of 54. NR DT Town Center 0.924 Town Square Ventures Lp 55. NR DT Town Center 0.281 Town Square Ventures Lp 56. NR DT Town Center 0.0572 Brownstone At Town Square Lp 57. NR DT Town Center 0.0791 Arnold, William Etux Joanna Responses: F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: Fifty-Seven (57) Case No. Attachment D ZA09-036 Page 2 Responses Received: Six (6) - Attached Case No. Attachment D ZA09-036 Page 3 Case No. Attachment E ZA09-036 Page 1 Case No. Attachment E ZA09-036 Page 2 Case No. Attachment E ZA09-036 Page 3 Case No. Attachment E ZA09-036 Page 4 Case No. Attachment E ZA09-036 Page 5 Case No. Attachment E ZA09-036 Page 6 RESOLUTION NO. 09-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR SPOKES 4 HOPE POLICE MOTORCYCLE RODEO ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT SOUTHLAKE TOWN SQUARE, 1420 DIVISION STREET, BEING LEGALLY DESCRIBED AS LOT 1, BLOCK 17, SOUTHLAKE TOWN SQUARE ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. WHEREAS , a Specific Use Permit for a mass gathering event for Spokes 4 Hope Police Motorcycle Rodeo has been requested by a person or corporation having a proprietary interest in the property zoned as “DT” Downtown District; and, WHEREAS , in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City’s Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS , the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering event for Spokes 4 Hope Police Motorcycle Rodeo on the property located at Southlake Town Square, 1420 Division Street, being legally described as Lot 1, Block 17, Southlake Town Square Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet ‘A’, Slides 10949 – 10952, Plat Records, Tarrant County, Texas, more fully and completely described in Exhibit “A”, and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit “B” and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Case No. Attachment F ZA09-036 Page 1 Permit: SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS _______ DAY OF _______, 2009. CITY OF SOUTHLAKE By: _________________________________ John Terrell, Mayor ATTEST: _________________________________ Lori Payne City Secretary Case No. Attachment F ZA09-036 Page 3 EXHIBIT A Property located at 1420 Division Street, being legally described as Lot 1, Block 17, Southlake Town Square Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet ‘A’, Slides 10949 – 10952, Plat Records, Tarrant County, Texas. Case No. Attachment F ZA09-036 Page 3 EXHIBIT B Case No. Attachment F ZA09-036 Page 3 Case No. Attachment F ZA09-036 Page 3 Case No. Attachment F ZA09-036 Page 3