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Item 4CCITY OF SOUTHLAKE MEMORANDUM October 6, 2009 To: Shana Yelverton, City Manager From: Sharon Jackson, Director of Finance Timothy Slifka, Purchasing Manager Subject: Item 4C Authorize Purchase of Vehicle and Outfitting from Caldwell Country Chevrolet and John Wright Associates through an Interlocal Purchasing Agreement with Tarrant County in the amount of $34,064.20 Action Requested: Authorization to purchase replacement vehicle from Caldwell' Country Chevrolet and outfitting and installation through John Wright Associates for DPS Police in the amount of $34,064.20. Background 'Information. Per Vehicle Replacement Plan this requested vehicle is scheduled for purchase. In July 2009, Southlake contacted Caldwell Country Chevrolet and John Wright Associates for the Tarrant County contract pricing for the vehicle. The purpose of this was to secure vehicle pricing and to proceed with the purchase of this scheduled replacement vehicle. Financial Considerations: Vehicle and outfitting is funded through the Vehicle Replacement Plan. Strategic Link: The purchase of this replacement vehicle links to at least two areas of the city's strategy map including: C1— Achieve the highest standards of safety and security. 135 — .Optimize use of technology. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny the authorization and retain the old vehicle. This will lead to an increased cost to repair current vehicle. Supporting Documents: Caldwell Country Chevrolet Pricing Worksheet and John Wright Associates Lighting and Installation Worksheets. Staff Recommendation: Authorize the purchase of this vehicle and outfitting from Caldwell Country Chevrolet and John Wright Associates. QUOTE# 003 WORKSHEE CONTRACT PRICXNG End User: CITY OF SOUTHLWW Contact Name: TIMOTHY SLIPICA Contractor: Baby Jack Auto Group CAi,�Ii� `CO[JNTRY CHEVktOI�T , - Email: TSL1FXA@C1.S0UTHLAPM -TX-US Prepared By: Averyt Knapp Phone #: 817-748-9312 Email aknapp @caldwellcountry.cam Lrax #: 817 - 748-8010 Phone #: 800 -299 -7283 or 979 - 567-6116 Location City & State. SOUTHLAKE TX Pax #: 979 -567 -0853 Date Prepared: APRIL 7, 2009 Dam: P. O. Box 27, Caldwbll, TX 77836 Contract #: TARRANT INTE RLOCAL Tax ID # 14 1856872 Product Description. 2009 CHEVROLET TARGE PPV CC20706 +A. Base Price= $25,755 B Published Option& Code Description Coat Code Deeaription Cost E ny W= Ir AUTOMOTZWE, LTD CALDMLL COLVTRY CHEVROMT PO BOX 27 CALLM TEXAS 77836 Subtotal B C Unpublished Options Code 1 Description Cost Cana Deacr±ption Cost LO=ILgG =CL DTE RENTIAL, 9G8 DAYMM DELETE, 6J7 FLASHER SYSTEM, WI Mr— GRILLE LAMPS & SPERS 6J3, i+TII ING HORN AND SIREN CIRMIT 6J4 6J3 s 6,74 $138 6A6 DUAL BUT.ERIES, $614 6bT6 REAM DOOR MOP, 6B2 REAR LOCK INOP, 60 REAR SWITCH INOP subtotal C $552 D other Friae Adjustments (TAistallation, delivery, Eta-) -2270 Subtotal D SPECIAL AD,7USTNMT s E NIP WS F Unit Cost Before See & ROA- Equipment Chargws(A +B +C +D) $24,037 Quantity Ordered 1 x Subtotal $ F INCL 19, Color of Vehicle: txrM2c 6 4 -DOOR6 WHITE 1$950 EatimB.ted Delivaxy 90 DAYS APPX- Date: I FACTORY ORDER I N N 1 N I N w h ! o ! o M M C, I '�' I C, f E9 f9 f9 d} 69 59 !9 to t�l N to {/! f/! fA E9 b9 b1 !R r r CV I �Op Ci � ��Npp f- cq N 'V' 0 c0 W +Y 0 M OJ [pO� oi M h q0 N N co N M w M N 1 3 � W Q W Q � 4 F Z m¢ M ° ? c V C7 W �_0 3 M O W U� in° -4 a u� ❑ LL S d o C� r J 2� _ O -1 Z W �iy O W 0 O M M ui o r U ❑ a ❑ 3 2 2 N H~ o E m N `Sin Y p� M ❑ �, ( � 9 w Q d Q U N O -i Q 7J N 0 l� 111 1 W OC 0.' l U W 117 a U W {7 q C3 W b LU Ix v �p N as 2 Y IY p LL� ti m ss�Z [JL W t�❑i1 a W W O E = M O D LL, oil U) W U w W U Of &~ 0 Lu Y U P F^ LU c- p tM' w mm m cc E it r O rn tom rW ti d O M U r5 v c� a Fa � v N v r r w 3 rn o C5 1 Ln N �C 2 � M o ly n CL 5 r� r�- LO r. U) �, a x a N LL O mU R LL d -J U H i! 0 n] w 4 s U P a 'u a w 0 m E a U N m fl.. 3 « : � \ k � § R § 2 § �Bt �d2 )C R� � 0 (� \ � .2� � m IF / © «g 22' / m � a / i§ � F- . r�■fA 0 2 LL mV R � � e � � \ � k U � a S CL 2 � � § � I IL