Loading...
Item 6BZA09-039 Applicants: Greater Southlake Women’s Society, Inland Southwest Management, LLC, and the City of Southlake Request: Specific Use Permit for a Mass Gathering Event for Home for the Holidays and Tree Festival Location: Southlake Town Square DT DT AG O1 SP2 SP1 NR-PUD SP1 C3 SOUTHLAKE BLVD (FM 1709) CARROLL AVE SH 114 MAIN ST Santa’s Helpers December 10, 2009 5-10 p.m. Banner The banner will read: Festival of Trees November 21 through 23 (sponsor logos displayed here) SOUTHLAKE BLVD (FM 1709) CARROLL AVE SH 114 MAIN ST Existing Truluck’s Valet Proposed Valet Podium at Mi Cocina’s Existing Valet at Truluck’s Proposed Valet at Mi Cocina’s P & Z ACTION: Approved (5-0) for a term of one (1) year, subject to Staff's Report dated September 11, 2009, and also subject to the memo from Bob Price, Director of Public Works, dated September 17, 2009. Applicant Presentation Sponsor Highlights Sponsor Agenda Objectives Current Sponsors Festivities Sponsorship levels Tree and holiday décor levels Trish Biddle, official artist Objectives Raise $80,000 for the following charities Battered Women’s Foundation; Cook Children’s Health Foundation; Girl Scouts of Texas and Oklahoma Plains, Inc.; GSWS Scholarship to Carroll Senior High School Female Senior; Metroport Meals on Wheels; Open Arms Community Enrichment; PKD Foundation (Polycystic Kidney Disease); Rocky Top Therapy Center; Southlake Safety Town; Summer Santa; Young Artists of Texas Enhance Sponsor image, sales and loyalty with Pre and Post event media and marketing exposure throughout DFW Event Exposure among thousands of influential local and DFW consumers Current Sponsors Park Place Motorcars Bedford - Presenting Sponsor Roxann Taylor & Associates, Realtors Southlake Town Square City of Southlake The Hilton Hotel of Southlake Town Square Trish Biddle, Local Artist Omni Hotels Portraits South Central Market Duncan Disposal The Center for Medical Weight Loss Women’s Integrated Healthcare Carpet Mill Outlet Media Sponsors Southlake Style Magazine Society Life Society Kids Jordan Custom Publications Wish Book Fort Worth, Texas The City’s Magazine 360 West Magazine Modern Luxury Dallas OurGreatCity.com Radio Disney –Flyers Distributed throughout DFW Look Forward to This! Five events the week-end of Nov 20-22 at all budget levels, tickets from $1 to $75, purchases from $5 to $1,000 plus. A dazzling array of the latest holiday styles, all in time for your holiday decorating and parties Decorated trees from 2 feet to 10 feet tall Tabletop decorations and wreaths Gifts, jewelry, clothing, cards So many ways to give and create a memorable holiday experience! Conveniently located at the Hilton Hotel of Town Square ballroom Festivities - all at the Hilton Hotel of Town Square Ballroom Friday, Nov 20 Fashion Luncheon, holiday clothes and gifts, 10:30AM-1PM, $40 a ticket Glitter Gala, a magical evening, 6:30-11PM, $75 each, $125 for 2 tickets Saturday, Nov 21 Breakfast with Santa and Radio Disney, Santa photo ops and delightful activities, 9-11AM, $20 per child, $10 per adult Gallery Open House, 1-4PM, $5 for ages 12+, $1 for those under 12 Southlake Town Square and the City of Southlake’s Tree-Lighting Evening Event Sunday, Nov 22 Gallery Open House, 12-3PM, $5 for ages 12+, $1 for those under 12 Sponsor Benefits, Based on Contribution Level Pre and Post Event Marketing Radio, newspaper, magazine, web, direct mail and e-mail exposure Press releases, flyers, posters, postcards, newspaper thank-you, thank you notes, website hot links, banner ads Event Exposure Program ads ranging from full to quarter page to logo/tagline, signage, VIP bags, live and silent auction coverage Tickets From 1-10 tickets to event of choice, tickets to VIP party Wednesday, Nov 11, 2-10 tickets to Gallery Open House Signed Giclee of the 2009 original “Festival of Trees 2” artwork by local artist Trish Biddle Sponsorship Opportunities Participation Levels – your marketing exposure varies based on the level you choose Presenting Sponsor - Sold Diamond - $10,000 cash/in kind Platinum - $8,000 cash/in kind Gold - $5,000 cash/in kind Silver - $3,000 cash/in kind Bronze - $1,000 cash/in kind Ruby – $500 cash/in kind Tree and Holiday Décor Patrons Trees 1-2 Ft - $200 in decorations 3-4 Ft - $300 in decorations 5-6 Ft - $400 in decorations 7Ft Plus - $500 in decorations All décor patrons receive signage , program logo and VIP bag insert at all events. Large tree sponsors receive verbal recognition at the Glitter Gala. Additional Options Tabletop Arrangement or Wreath - $100 in decorations *Only 20 large trees 6 feet plus are available. *We have 10 six-foot and 10 seven-foot undecorated trees available for $50 each. *Decorating assistance is available gratis by local decorators. Trish Biddle Local artist Trish Biddle has over 40 works published internationally and is the official artist for numerous events throughout the USA. All sponsors receive a signed Giclee of this year’s artwork. A Giclee has all the tonality and hue of the original artwork. Special light-fast inks are used which, if kept out of the sun, remain true for up to 25 years. Greater Southlake Women’s Society Tax ID # 750756188 Information and tickets available at SouthlakeFestivalofTrees.com For sponsorships and general information, please contact Gail Santora PO Box 92655 Southlake, TX 76092 Phone: 817.251.9003 Fax: 972.871.5667 E-Mail: gswsfestival@live.com DALLAS VALET CUSTOM SOLUTION ADDRESSING EVERY CUSTOMER NO MATTER WHERE THEY ARE COMING FROM OR WHERE THEY WANT TO GO WITHIN THE SOUTHLAKE TOWN SQUARE DOWNTOWN DISTRICT SOUTHLAKE PARKING PRESENTATION Dallas Valet Service, Inc., is pleased to present a customized solution that will provide greater customer service to all patrons visiting Southlake Town Square! With our advanced technology: experienced skilled resources, and careful attention to details, Dallas Valet Service, Inc., is prepared to serve the entire downtown shopping district. Our feasibility study will show how we can serve all patrons better; by, alleviating traffic congestion, developing and control flow of traffic, providing customers with options for different points of drop off and pick up valet parking service. With our services customers will have more time to dine, shop, and enjoy themselves. They will leave feeling pampered instead of frustrated by their parking experience. We are prepared to provide this service during the busy Holiday Season November 22, 2009 through January 1, 2010. Proposed hours of operations are: Monday – Friday 12:00 PM – Close Saturday – Sunday 11:00 AM – Close SOUTHLAKE TOWN SQUARE North, East, West, or South From wherever you come, or wherever you go within the Southlake Town Square, valets are prepared to take your vehicle and park it while you dine, shop, enjoy a show, etc. Valet drop off and pick up program can be customized to meet every customer’s needs. To explain our services, we have focused on key core directional areas shown in the attached exhibits including detailed drawings and verbal descriptions. (See red dots for strategically placed podiums and blue arrows for vehicle parking). EXHIBIT A This will serve the area patrons from east to northwest. Please draw your attention to the podium located on the side of Building 54 Truluck’s . The podium is conveniently located on Plaza Place and very accessible to many patrons; including the high traffic area near the Hilton Hotel. Valet traffic will move clockwise to park and counter clockwise to retrieve cars to original location; or a change of location of pick up if the patron should prefer. EXHIBIT B This will serve the area patrons from North to south on State Street and east to west along Main Street. Please direct your attention to the podium located in front of Building 104 Mi Cocina. The podium is conveniently located near shops 98-113. Traffic will flow south on State Street proceed to podium drop off. Valet will take vehicles west on Main and north toward Prospect Street in the middle of the lot. (See Valet Designated Parking area. See red dots for strategically placed podiums and blue arrows for vehicle parking). Valet Parking Overflow Valet parking DALLAS VALET CUSTOM SOLUTION Our customized solution will provide greater customer service to all patrons of the Southlake Town Square and Downtown District! We are prepared to pamper your patrons, increase shopping/dining time, and eliminate the parking hassles previously associated with the busy Holiday Season. With our advanced technology, experienced skilled resources, and careful attention to details, Dallas Valet Service, Inc., is prepared to serve the entire downtown district. We are only a radio dispatch away from taking one vehicle from a strategically placed drop off point to a new pick up location. We can do this and by controlling the cars and returning the vehicles in the most efficient manner; thus eliminate u-turns, traffic congestion, confusion, and other parking annoyances. By providing this custom solution, we can serve all patrons better; by, alleviating traffic congestion, developing and control flow of traffic, providing customers with options for different points of drop off and pick up valet parking service. With our services customers will have more time to dine, shop, and enjoying themselves. They will leave feeling pampered instead of frustrated by their parking experience. As always we welcome your comments and suggestions moving forward. Should you require changes to our customized program we have the flexibility, and ingenuity to make it happen! Exhibit C Questions?