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2009-07-14 City of Southlake Crime Control & Prevention District Meeting 07/14/2009 SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT MEETING Tuesday, July 14, 2009 MINUTES LOCATION: Southlake West DPS Facility 2100 West Southlake Boulevard Southlake, Texas 76092 REGULAR SESSION: Board Members Present: Martin Schelling, Bob Mundlin, Craig Sturtevant and Robert Williams Staff Members Present: Director of Public Safety Jim Blagg, Police Chief Robert Finn, Fire Chief, Mike Starr; Police Services Divisional Assistant, Melissa Rodriguez; Finance Director, Sharen Jackson Contractors and Consultants Present: Robert Garza with RPGA Design Group and Smith Dorman with Lee Lewis Construction Agenda Item No. 1. Call to order. The July 14, 2009 CCPD Meeting was called to order by Martin Schelling at 7:01 p.m. Agenda Item No. 2. Executive Session: No executive session. Agenda Item No.3 Reconvene: No action Agenda Item No. 4. Public Forum: No Public Forum. Agenda Item No. 5. Administrative Comments: A. CCPD Sales Tax Report An update on the sales tax was given by Sharen Jackson. Ms. Jackson reported that May sales were down 22.1% below May 2008 sales. Ms. Jackson advised that in speaking with the state the majority is retail. Year-to-date sales tax is about 3 or 4% below budget and we are anticipating ending the fiscal year around 5% below budget. Sales tax numbers will continue to be monitored very closely. A Board Member inquired about projections for next year. Ms. Jackson gave a brief overview of sales tax projections for next year. City of Southlake Crime Control & Prevention District Meeting 07/14/2009 B. Update on progress of DPS Headquarters Construction An update on the progress of the DPS Headquarters Construction was given by Smith Dorman. Updates on the progress of DPS Headquarters included: ■ Most of the grading is complete at this time ■ Installed all of the utilities on the site ■ Concrete paving around north side and as it approaches to Carroll Ave has been installed ■ On the exterior of building all of the roofs have been installed with the exception of the clock tower ■ Masonry has been installed with the exception of the clock tower and the police & courts building ■ On the interior of the building, the lower level has drywall installed and is taped and bedded. Primer is going on to the walls and we are installing ceiling grid. ■ Main level has about 90% of drywall installed and is being taped and bedded ■ Third floor on the fire side has most of the drywall installed ■ Framing is primarily complete on the 4"' floor ■ Data, security, fire alarm and cabling crews have completed most of their installation on the lower level A Board Member inquired about any delays in our December opening date. Mr. Dorman advised that the schedule has tightened up a bit, but still believes that December 9t' opening day is completely within reason. C. DPS North Facility Update An update on the NDPS Facility was given by Robert Garza with RPGA. Mr. Garza provided visual aides of schematic designs and floor plans for the Board and staff to view. Discussions in regards to total project costs, location and size of the firing range, use of the driving course and suggestions for landscaping at NDP facility took place. D. Crime Control Long Range Financial Update Sharen Jackson gave the update on the CCPD Long Range Financials. The Board and Staff were provided with a hand-out of the financial floor plan. Ms. Jackson gave a presentation of the financial floor plan which included projected ending balances of revenue over the life of the district. The projected revenues included the following: slight increases in sales tax revenue, proceeds from the sale of excess land of the north property and Bond Sales in 2010 and 2011. E. Update on Call for Artists for DPS HQ Mural Jim Blagg gave the update on the Call for Artists. Mr. Blagg advised that the Call for Artists for the Mural has been sent out and they are due back by July 31s`, 2009. When the Calls for Artists are received they will be reviewed by the Art Committee, who will select some finalists. Finalists will tour the DPS Headquarters site to be briefed on what the Board and Staff want the Mural to look like. The artists will then submit their final concepts and an artist will be selected. Mr. Blagg also stated that our contract with the previous artist, Ms. Liz Bonham, has been canceled and Ms. Bonham was paid for the work she did. Consent Agenda: City of Southlake Crime Control & Prevention District Meeting 07/14/2009 Agenda Item No. 6. Consent A. Approve Minutes of the Crime Control and Prevention District Board Meeting held on May 12, 2009. A motion was made to approve the Minutes of the Crime Control and Prevention District meeting held on May 12, 2009. Motion: Mundlin Second: Sturtevant Ayes: Sturtevant, Mundlin, Williams, Schelling Nays: None Approved: 4-0 Regular Aunda• Agenda Item No. 7. Discussion: No Items to discuss. Agenda Item No. 8. Consider: A. Adoption of the FY2010 CCPD Operating Budget and CIP PUBLIC HEARING Robert Finn presented the Board with the proposed FY2010 Operating Budget and CIP via a power point presentation. The proposed Operating Budget included the following: in-car video system upgrades = ( $62,500.00), laptops for patrol vehicles $65,000), new portable radios = ($57,000), crime scene vehicle = ( $50,000) and Town Square Security Initiatives = ($50,000). The proposed CIP included the following: continue the funding of DPS Headquarters construction = ($10,000,000), funding completion of the design and the initial construction costs of the NDPS facility = ($5,000,000) and the funding of public art for DPS Headquarters = ($45,000). The total cost of the proposed Operating Budget and CIP is $15,239,500.00. The Board inquired about existing in-car video technology and the functions of a crime scene vehicle. Discussions took place. Staff briefed the Board on the existing nuisances going on in Town Square and explained the need for police presence to hopefully control the issues. Discussion took place. Martin Schelling opened the Public Hearing at 8:25 p.m. There were no members of the Public present. Mr. Schelling closed the Public Hearing at 8:26 p.m. Martin Schelling entertained a motion to approve or modify the CCPD FY2010 Operating Budget and CIP. City of Southlake Crime Control & Prevention District Meeting 07/14/2009 A motion was made to approve the CCPD FY2010 Operating Budget and CIP Motion: Mundlin Second: Sturtevant Ayes: Mundlin, Sturtevant, Williams, Schelling Nays: None Approved: 4-0 Agenda Item No. 9. Adjournment: Martin Schelling entertained a motion to adjourn. A motion was made to adjourn the July 14, 2009 CCPD meeting. Motion: Sturtevant Second: Mundlin Ayes: Williams, Sturtevant, Mundlin, Schelling Nays: None Approved: 4-0 Meeting adjourned at 8:26 p.m. I)tp Martin Schelling, President Melissa Rodriguez, Secre a