2009-04-14
City of Southlake
Crime Control & Prevention District Meeting
04/14/2009
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
MEETING
Tuesday, April 14, 2009
MINUTES
LOCATION: Southlake West DPS Facility
2100 West Southlake Boulevard
Southlake, Texas 76092
REGULAR SESSION:
Board Members Present: Martin Schelling, Craig Sturtevant, William McGuire, Bob
Mundlin and Robert Williams
Staff Members Present: Director of Public Safety Jim Blagg, Police Chief Robert Finn, Fire
Chief, Mike Starr; Police Services Divisional Assistant, Melissa Rodriguez; Finance Director,
Sharen Jackson; Deputy Director of Community Services, Kerry McGeath
Contractors and Consultants Present: Robert Garza with RPGA Design Group; Tom
Ferguson, Smith Dorman and Bob Reynolds with Lee Lewis Construction.
Agenda Item No. 1. Call to order.
The April 14, 2009 CCPD Meeting was called to order by Martin Schelling at 7:02 p.m.
Agenda Item No. 2. Executive Session:
No executive session.
Agenda Item No.3 Reconvene:
No action
Agenda Item No. 4. Public Forum:
No Public Forum.
Agenda Item No. 5. Administrative Comments:
A. CCPD Sales Tax Report/Update
An update on the sales tax was given by Sharen Jackson. The Board was reminded of January `s
sales decrease. Mrs. Jackson advised that February sales were slightly above the prior year's
sales for the same month. Year-to-date 2009 actual collections compared to Year- to-date 2008
collections were approximately 2% less that what was collected for the same period last year.
Staff will continue to monitor sales tax collections. A brief discussion in regards to Bonds going
to market took place.
B. Update on progress of DPS Headquarters Construction
An update on the progress of the DPS Headquarters Construction was given by Mr. Dorman.
Mr. Dorman advised the Board that progress is continuing rapidly. Some of the updates included:
masonry on exterior walls is about 60 % complete, roofing has started and inspections are being
obtained on rough-in of plumbing, electrical and mechanical throughout the building.
City of Southlake
Crime Control & Prevention District Meeting
04/14/2009
Mr. Dorman also added that audio visual infrastructure will be installed as soon as dry conditions
permit so that the cable will not be damaged by moisture.
C. Update on North DPS Training Facility Needs Assessment
An update on the North DPS Training Facility Needs Assessment was give by Robert Garza.
The Board was advised that a draft of a preliminary needs assessment was submitted to DPS
Director Jim Blagg and Police Chief, Robert Finn. Mr. Garza informed the Board that through
meetings with Staff, plans for each component that will go into the facility were developed and
assembled into a site plan for the Board to review. Site plan will be forwarded to the Board
Members for review.
A Board Member asked about the time frame for 100% completion of needs assessment.
A Brief discussion on whether or not to seek LEAD Certification for the facility took place.
Mr. Garza advised that schematic designs have begun and is pushing to break ground at the end
of 2009 or beginning of 2010.
Consent Agenda:
Agenda Item No. 6. Consent
A. Approve Minutes of the Crime Control and Prevention District Board Meeting
held on January 13, 2009.
A Board Member requested that the last sentence of Item No. 5B be changed to read as
follows: A brief discussion took place regarding the likelihood of proceeds from the sale
of excess land.
Mr. Schelling entertained a motion to approve the meeting minutes for January 13, 2009
with corrections to Item 513 as noted above.
Motion: Sturtevant
Second: McGuire
Ayes: Sturtevant, Mundlin, Williams, McGuire, Schelling
Nays: None
Approved: 5-0
B. Approve Minutes of the Crime Control and Prevention District Board Meeting
held on February 03, 2009.
There were no changes or corrections requested for February 03, 2009 meeting minutes.
Mr. Schelling entertained a motion to approve the meeting minutes for the February 03,
2009.
Motion: McGuire
Second: Mundlin
Ayes: Mundlin, Williams, McGuire, Schelling
Nays: None
Abstained: Sturtevant
Approved: 4-0-1
City of Southlake
Crime Control & Prevention District Meeting
04/14/2009
Regular Agenda:
Agenda Item No. 7. Discussion:
No Items to discuss.
Agenda Item No. 8. Consider:
A. Recommendation for Construction Manager at Risk for North Facility
Mr. Blagg gave a power point presentation on "Construction Manager at Risk" process
for bids and interviews for selected bidders. Mr. Blagg briefed the Board on the
professional services included in the Construction Manager at Risk Contract. The Board
was advised that Staff began the project by sending out request's for proposals in mid-
February, 2009. From the request's, six responses were received which included the
following firms: WGH & Sons Construction, Core Construction of Texas, Joe Funk
Construction, Ratliff Construction, Lee Lewis Construction Inc., and Gallagher
Construction. After review and evaluation, three of the six firms were invited back for
follow-up interviews. A unanimous decision was made for Lee Lewis Construction Inc.
to be recommended to the Board for a Construction Manager at Risk Contract. A brief
discussion took place in regards to construction costs and project total costs.
A motion was made to approve recommendation of Lee Lewis Construction Inc. to
City Council for Construction Manager at Risk Contract.
Motion: Mundlin
Second: Williams
Ayes: Mundlin, Sturtevant, Williams, McGuire and Schelling
Nays: None
Approved: 5-0
B. Recommendation of DPS Art Conceptual Designs
Mr. Blagg gave a power point presentation for the Board to view conceptual art designs submitted
by Mr. St. Claire and Ms. Bonham. The Board Members and Staff discussed the designs
submitted by the Artists. It was decided to approve the designs submitted by Mr. St. Claire and to
revisit the design submitted by Ms. Bonham at the next scheduled meeting.
A motion was made to move forward with Mr. St. Claire's art work and to revisit Ms.
Bonham's artwork on May 12, 2009.
Motion: Mundlin
Second: Williams
Ayes: Mundlin, Sturtevant, Williams, McGuire and Schelling
Nays: None
Approved: 5-0
Agenda Item No. 9. Adjournment:
City of Southlake
Crime Control & Prevention District Meeting
04/14/2009
A motion was made to adjourn the April 14, 2009 CCPD Meeting.
Motion: McGuire
Second: Sturtevant
Ayes: Mundlin, Sturtevant, Williams, McGuire and Schelling
Nays: None
Approved: 5-0
Meeting adjourned at 7:35 p.m.
Chief of Police, Robert Finn, Director of Public Safety, Jim Blagg and Fire Chief, Mike Starr
presented Crime Control Board Members with DPS Coins to show their appreciation for the
Board's contribution to the Southlake Department of Public Safety.
Martin Schelling, President
Melissa Rodriguez, Secre ar