2008-03-25
City of Southlake
Crime Control & Prevention District Meeting Minutes
3/25/2008
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD
MEETING
Tuesday March 25, 2008
7:02 pm
MINUTES
Location: Southlake West DPS, DPS Training/Community Room,
2100 W. Southlake Blvd., Southlake, TX 76092
REGULAR SESSION
Board Members Present: LouAnn Heath, Robert Williams, Bob Mundlin, Richard
Sandow, Martin Schelling and Craig Sturtevant
Board Member(s) Absent: Biff McGuire
Staff Members Present: Director Jim Blagg, Fire Chief Robert Finn, Director of
Finance Sharen Jackson and Diana Green
Guest Speaker: Ralph Williams, Robert Garza, RPGA; Mike Morgan of Lee Lewis
Construction, Jim Grahm and Smith Dorman
Agenda Item No. 1. Call to Order.
The March 25, 2008 CCPD meeting was called to order by President Martin Schelling at
7:02pm
Agenda Item No. 2. No Executive Session.
No executive session scheduled.
Agenda Item No. 3. Public Forum.
None
Agenda Item No. 4. Administrative Comments.
A. CCPD Sales Tax update for the year
Sales taxes were reported 6.7% above budget for the year, 12 % collected
above what was collected for the same period of last year.
Agenda Item No.S No minutes for last couple of meetings.
Regular Agenda No. 6
Discussion Central Facility Construction updates
A. Central Facility; Lee Lewis is in the process of taking bids for final
construction of facility.
Working with Jim Graham on RFIs concerns with four categories.
1. Masonry 2.Steel 3.Glass/Windows 4.Concrete
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City of Southlake
Crime Control & Prevention District Meeting Minutes
3/25/2008
Consultants update
B. Mr. Smith Dorman passed out a handout showing progression of construction
work 80% of site preparation and the site utilities are completed. Excavating
of the lower site is in progress now. Street grooming will be coming up in
mid April along with Phase II earth work and street work. In the excavating
they were surprised to find ground water and are expecting to see more. The
gas tank has been removed no contamination of property assessment.
C. Greenway has no final agreement - they are working on a final document.
D. Discussion on use of the surrounding properties. Office buildings and
restaurants covered.
E. The Board was invited to stop by the property at anytime; they should stop by
the trailer to alert the supertendant you are visiting.
F. At Council meeting the Board will be recommending amending the contract
with Lee Lewis for the project cost when we get a final number.
New Item considered
H. Approved an agreement with CTL Thompson, LLC for materials testing in the
amount of $53,338.00. Original bid did not include independent inspections.
A Power Point presentation was presented:
The Board wanted;
1) Additional inspectors to ensure that the construction is being done in
full compliance with the inspections.
Areas covered by the agreement include:
Observation & density testing of fill & backfill
Drilled pier observation
Reinforcing steel observation
Concrete testing
Masonry testing
Visual Weld
Observation and taking of spray-applied Fireproofing
The Agreement has been reviewed by City Attorney. Questions were asked why an
independent inspector needs to be hired. Why not use the City inspectors. Discussion
took place over why the city needs to hire an independent inspector.
Motion - Was made to recommend hiring an independent inspector by Mundlin
Sandow 2"d
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City of Southlake
Crime Control & Prevention District Meeting Minutes
3/25/2008
AYES: Heath, Mundlin, Williams, Schelling, Sandow
NAYS: Sturtevant
APPROVED: 5-1
Observations were brought up by Board member over corporate liability.
Heath will not be there for alert meeting.
Adjournment -7:34pm
Motion - Was made by Sturtevant
Second - Was made by Mundlin
AYES: All
NAYS: none
Approved: 6-0
Motion: Motion was made to adjourn the March 25, 2008 CCPD meeting.
Martin Schelling, President
Karen Walker
Secretary
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