2009-09-23
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 September 23, 2009
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr; Brenda Flores, Vice Chair; Emily Galpin;
11 Vicki Kight; Kim Roberts; Wanda Schafer.
12
13 Library Board Members Absent - June Koelker, Chair.
14
15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary.
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18 Others Present - None.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Vice Chair Brenda Flores called the meeting to
23 order at 7:10 p.m.
24
25 REPORTS:
26
27 Agenda Item No 2Aa - Administrative Comments - City Librarian's Report - Review of y
28 new programming and resources. I
29
30 Mr. McGeath distributed copies of a blurb that he sends to the City Manager who in turn
31 sends it to the City Council. The blurb describes a reference text messaging service we
32 will start in late October. Library Elf is another service we use to email or text
33 customers when books are due, overdue, etc. Mr. McGeath has been named Chair of
34 the Library Systems Act Board. The Board consists of four Academic Library Directors
35 and three Public Library Directors and advises the State Library on accreditation
36 responsibilities. Brandon McMurray, a summer intern, has returned to help this fall.
37 Kathleen Carrabine is interning with us this fall to find out if she wants to go to Library
38 School. Mr. McGeath spoke to the Library Board about the biannual review that he has
39 staff complete to review his performance. This year Ms. Tucker will also have her staff
40 evaluate her. Last year we did a peer evaluation and found that most staff are happy
41 with their peers. Mr. McGeath went to Amarillo to promote the Tall Texan program, a
42 leadership program sponsored by the State Library. The Foreign Film Association at
43 Carroll High School has raised $1500 for the Library to purchase foreign films. The
44 PKD Walk is this Saturday. The event staff uses the Library to have a quiet place to
45 count money.
46
Southlake Library Board Meeting Minutes -September 23, 2009 Page 1 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 2B -Administrative Comments. - Library Statistics.
2
3 We anticipate ending the year with 300K circulations for the year which is a 10%
4 increase over last year. Mr. McGeath reviewed the other statistics. We are moving the
5 public printer by the Reference Desk to help control the printing walk offs. Each
6 computer has a sign reminding customers of printing fees.
7
8 CONSIDER:
9
10 Agenda Item No. 3A. - Approval of Minutes from August 26, 2009 Library Board
11 Meeting.
12
13 A motion was made and seconded to amend the minutes to include Cynthia Pfledderer,
14 Youth Librarian, as present at the last meeting. The minutes were unanimously
15 approved as amended.
16
17 REGULAR AGENDA:
18
19 Agenda Item No. 4 - Public Forum.
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21 Vice Chair Flores opened the public forum at 7:37 p.m. and closed it at 7:37 as there
22 was no one to speak.
23
24 Agenda Item No 5A Discussion - Review of materials challenged policy and computer
25 use policy.
26
27 We have only had 2 books challenged and we withdrew them as we felt the customer
28 was correct. All Young Adult fiction has a label on the spine warning that "parental
29 review advised" because of content. There are some children with reading level skills
30 that are above their grade level. Young Adult materials may satisfy the skill level but the
31 content is not always appropriate for the youngster. We have removed sex education
32 materials from the juvenile non-fiction section. There is a form to complete for
33 challenging a book. The challenged book is temporarily removed from the collection
34 while it is being reviewed and marked in the catalog as unavailable. Mr. McGeath calls
35 the challenger to obtain more information about the challenge. Staff reviews the book. It
36 can either be withdrawn or if staff feels that the book should remain in the collection,
37 then the Library Board reviews the book and votes on the retention of the book in the
38 collection.
39
40 Mr. McGeath already discussed printing issues. Most computer users are folks that are
41 here in Town Square and not necessarily residents. Residents usually only come when
42 the internet is down at home. When all the computers are full, then we invoke the one
43 hour limit so that use will be fair. We are aggressive about monitoring people using
44 inappropriate web sites. Each computer has Deep Freeze installed on it. This program
45 takes the computer back to the original setup once it is shut down and restarted. There
46 is no room to add more computers. WiFi is available for users.
Southlake Library Board Meeting Minutes -September 23, 2009 Page 2 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Agenda Item No. 5B, Discussion - North Texas Regional Library System (NTRLS)
3 update.
4
5 Mr. McGeath attends the meetings for the Services Planning Committee. NTRLS
6 serves approximately 150 libraries from Wichita Falls to southeast Texas.
7
8 Agenda Item No. 5C, Discussion - Friends of the Library (FOSL) update.
9
10 The Friends are currently looking for a treasurer.
11
12 Agenda Item No. 6 - Adjournment.
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14 Mrs. Flores adjourned the meeting at 8:10 pm.
15
16
17 '
18 Mrs. Flores, Vice Chair
19
20 Attest:
21
22
23
24
25 Kerry McGeath, Deputy Director of Community Services
26 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
27 SECRETARY.
South/ake Library Board Meeting Minutes -September 23, 2009 Page 3 of 3