2009-08-26
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 August 28, 2009
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr; Brenda Flores, Vice Chair; Emily Galpin;
11 Vicki Kight, June Koelker, Chair; Kim Roberts; Wanda Schafer.
12
13 Library Board Members Absent - None.
14
15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary CYNT)+JA FLEDDEIZRi Yoor~A UbQA1Z1A&j.
17
18 Others Present - None.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Chair June Koelker called the meeting to order at
23 7:05 p.m.
24
25 REPORTS:
26
27 Agenda Item No. 2Aa - Administrative Comments - City Librarian's Report - Review of
28 Summer Reading Program (SRC).
29
30 There are 2,180 children enrolled in the program. We had an increase of 15%
31 attendance at youth programs. June and July statistics showed 13,000 attendees and
32 we anticipate August numbers will show 5,000-6,000 attendees. Mr. McGeath plans on
33 having a debriefing with Ms. Tucker, Ms. Pfledderer and possibly Mr. Ephraim at the
34 end of the SRC to find ways for improvement for next year's program. Attendance
35 numbers were down after attendance exceeded fire code regulations. We let customers
36 know that after fire code numbers were reached, an alternative program would be
37 available in the Library. Next year we may have two programs for the more heavily
38 attended programs. Good statistics and attendance for the summer will foster the same
39 throughout the year. We prefer to have the programs near the Library for the
40 convenience of our customers.
41
42 Agenda Item No. 2Ab - Administrative Comments - City Librarian's Report - Introduce
43 Cynthia Pfledderer, Youth Services Librarian.
44
45 Mr. McGeath reviewed outstanding aspects of Ms. Pfledderer's interview. Ms. Tucker
46 and Mr. McGeath were very impressed with her performance and presentation. She
Southlake Library Board Meeting Minutes -August 28, 2009 Page 1 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 has a lot of private sector experience. Ms. Pfledderer gave a brief synopsis of her
2 resume.
3
4 Agenda Item No. 2B - Administrative Comments. - Library Statistics.
5
6 Library Board members introduced themselves. The year to date numbers from 2006
7 and 2007 are not accurate right now. June and July statistics indicate that 33,000 items
8 circulated which are about two thirds of the entire collection. We anticipate a 9%
9 increase in circulation for the year. We don't have a lot of hard core reference
10 questions because of the nature of our clientele, who are very computer savvy and
11 independent. Computer use is mainly from non-residents who are working or shopping
12 in the Square or City employees. Volunteer hours have increased after Mr. McGeath
13 reiterated to staff that volunteers were a high priority. Ms. Jesse has done an admirable
14 job of organizing volunteers. Interlibrary loan continues to grow. Our philosophy is to
15 help people find materials through interlibrary loan since our collection is limited due to
16 funding and the young age of the Library. Mr. McGeath also explained the Library
17 provided service of Library Elf.
18
19 CONSIDER:
20
21 Agenda Item No. 3A. - Approval of Minutes from July 22 2009 Library Board Meeting
22
23 A motion was made and seconded to approve the minutes. The minutes were
24 unanimously approved.
25
26 REGULAR AGENDA:
27
28 Agenda Item No. 4 - Public Forum.
29
30 Chair Koelker opened the public forum at 7:45 p.m. and closed it at 7:46 as there was
31 no one to speak.
32
33 Agenda Item No. 5A. Discussion - Review of Library Interlibrary Loan and proctoring
34 policies and procedures.
35
36 Mr. McGeath reviewed Interlibrary Loan (ILL) policies and gave the Board an
37 opportunity to comment. Currently ILLs are limited to five at a time as we feel that will
38 help prevent borrowers from returning materials late. We don't charge for ILL use like
39 many libraries.
40
41 Mr. McGeath noted that we proctor exams for free so many non-residents are appearing
42 here to make use of the service. Since this involves a cost to the Library in terms of
43 staff and is not a core service for the Library, Mr. McGeath has asked that the FY 09-10
44 fee schedule be amended by the City Council to add a $25 fee for non-residents for
45 exam proctoring by Library staff. The fee would go to the General Fund.
46
Southlake Library Board Meeting Minutes -August 28, 2009 Page 2 of 3
*OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 5B, Discussion - North Texas Regional Library System (NTRLS)
2 update.
3
4 Mr. McGeath is on the Services Planning Committee. NTRLS serves approximately
5 150 libraries from Wichita Falls to southeast Texas.
6
7 Agenda Item No. 5C, Discussion - Friends of the Library (FOSL) update.
8
9 Ms. Burr noted that Jamie McElroy of the NCL Southlake explained to Ms. Burr that
10 NCL will donate money to be used for the SRC next summer because the organization
11 has been impressed with past SRC programs. Mr. MCGeath noted that the Foreign Film
12 Club at the high school will be working to earn donations for the Library and that in turn
13 we will promote them.
14
15 Mr. MCGeath explained our financial relationship with FOSL. They administer the daily
16 book sale and we receive funds from the purchases at the Circulation Desk which are
17 deposited into a City revenue holding account. A refund to FOSL of the funds is made
18 one or two times a year. FOSL then sends a check to us to fund various activities
19 including items like the SRC. FOSL also helps get grants when the recipient has to be
20 a 5013C organization and then donates the funds to the Library.
21
22 Mr. McGeath noted that the check off option for the Library will be available starting with
23 the October utility bills. Customers can opt to donate a small amount to the Library and
24 add the amount into their utility bill payment. Mr. McGeath anticipates that we will
25 realize twenty to thirty thousand dollars this coming fiscal year from this activity.
26
27 Agenda Item No. 6 - Adjournment.
28
29 Mrs. Koelker adjourned the meeting at 8:03 pm.
30
31
32
33 Mrs. Koelker,-~trdir' /
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35 Attest:
36
37
38
39
40 Ker McGeath, Deputy Director of Community Services
41 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
42 SECRETARY.
Southlake Library Board Meeting Minutes -August 28, 2009 Page 3 of 3