2009-05-27
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 May 27, 2009
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr; Brenda Flores, Vice Chair; June Koelker,
11 Chair; Kim Roberts; Wande=Sehafer.
12
13 Library Board Members Absent - C.D. Peebles, NcLVvka Sakaz ey .
14
15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary.
17
18 Others Present - None.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Chair June Koelker called the meeting to order at
23 7:10 p.m.
24
25 REPORTS:
26
27 Agenda Item No. 2A1 - Administrative Comments - City Librarian's Report - Budget
28 cuts.
29
30 Alison Ortowski, Assistant to the City Manager, was made Interim Director of
31 Community Services to cover while Chris Tribble is out on medical leave. Mr. McGeath
32 finished entering the budget for next year into Munis. The budget will be flat for next
33 year. The base budget is generally the same every year. Supplemental items (like the
34 book budget) have to be rejustified every year. As a less expensive measure, we will
35 try to upgrade library circulation equipment rather than change out equipment.
36
37 Agenda Item No. 2B - Administrative Comments. - Library Statistics.
38
39 Statistics will be sent at a later time. Circulation numbers are up approximately 3%. We
40 have received money from FOSL for a new people counter to replace the broken one.
41 Mr. McGeath is guesstimating until the new one is in place.
42
43 CONSIDER:
44
45 Agenda Item No 3 - Approval of Minutes from March 25, 2009 Library Board Meeting.
46
Southlake Library Board Meeting Minutes -May 27, 2009 Page 1 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 A motion was made and seconded to approve the minutes. The minutes were
2 unanimously approved.
3
4 REGULAR AGENDA:
5
6 Agenda Item No. 4 - Public Forum.
7
8 Chair Koelker opened the public forum at 7:28 p.m. and closed it at 7:29 as there was
9 no one to speak.
10
11 Agenda Item No. 5A, Discussion - Friends of the Library (FOSL) update.
12
13 FOSL gave us a donation of $6450.00. $3,000 will be used to pay temporary help,
14 $2,500 will be used to help fund the Summer Reading Club, $600 will buy the new
15 people counter and $350 will pay for Library Elf. FOSL (Jean Malone) is buying DVDs
16 in conjunction with Jen Tucker's wish lists with FOSL money and then donating the
17 DVDs to the Library.
18
19 Ms. Campbell will be working full time using funds freed up by Mr. Ephraim's
20 resignation. We will hire someone else temporarily to use the FOSL funds. Kristin
21 Cormier had a schedule change in her full time job and can no longer work at the
22 Library Mon-Thu evenings. She will work only on Saturdays. Elaine Cressionnie,
23 former employee, will temporarily take the rest of Ms. Cormier's hours.
24
25 Agenda Item No. 5B Discussion - North Texas Regional Library System (NTRLS)
26 update.
27
28 Mr. McGeath is on the Systems Planning Committee, but missed the last meeting. He
29 is also on the state Library Systems Technology Act Grant Board - the group that
30 chooses which requests to award. NTRLS had asked for three, but Mr. McGeath had to
31 abstain from the voting. He helped with various other requests from across the state. At
32 this point the State Library has not determined what the TexShare databases fee for the
33 coming fiscal year will be. The Lone Star grants have been decided and Mr. McGeath
34 is anticipating a much larger amount for next year.
35
36 Agenda Item No. 5C Discussion - Review of Age Requirement for Checking Out DVDs.
37
38 Mr. McGeath brought a complaint from a 16 year old customer who wanted to be able to
39 check out videos. The Board discussed the issue. They decided that the policy of
40 having to be 18 years of age to check out movies is correct.
41
42 There is one open slot on the Board that the Council will fill soon.
43
44 Agenda Item No. 6 - Adjournment.
45
46 Mrs. Koelker adjourned the meeting at 7:49 pm.
Southlake Library Board Meeting Minutes -May 27, 2009 Page 2 of 3
* OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
4 Mrs. Koelker;"Chair
6 Attest:
7
8
9
10
11 Kerry McG ath, Deputy Director of Community Services
12 A CASSETTE APE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
13 SECRETARY.
Southlake Library Board Meeting Minutes -May 27, 2009 Page 3 of 3