2009-01-28
* OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
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6 January 28, 2009
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8 MINUTES
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10 Library Board Members Present - Lori Burr; Brenda Flores, Vice Chair; June Koelker,
11 Chair; Kim Roberts, Wanda Schafer.
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13 Library Board Members Absent - C.D. Peebles.
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15 Staff Members Present - Kerry McGeath, City Librarian, Nancy Roper, Administrative
16 Secretary.
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18 Others Present - None.
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20 REGULAR SESSION:
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22 Agenda Item No. 1, Call to Order. - Chair June Koelker called the meeting to order at
23 7:07 p.m.,
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25 REPORTS:
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27 Agenda Item No. 2A1 - Administrative Comments. - City Librarian's Report.
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29 Mr. McGeath will introduce a new sound system at the next meeting. Each Board
30 member will have a microphone and the sound will be recorded digitally on a computer.
31 Mr. McGeath will explain the navigation of the webpage, if any Board member is
32 interested. He can explain it to the Board as a whole at the next meeting or give
33 individual trainings, if requested.
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35 Our circulation and traffic has increased because of the economy. Libraries tend to
36 become more heavily used during economic downturns. The newly installed fireplace
37 has made a great addition. People are drawn to sit nearby. Mr. McGeath obtained a
38 moveable A-frame display rack from Barnes and Noble. He has positioned it on several
39 of the floors to display dummy cases of new library movies.
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41 Because usage has gone up, but staff hasn't which makes productivity go up. Elizabeth
42 Beamon got picked for jury duty, which has caused a further staff shortage during her
43 absence. Mr. McGeath plans on using the state Lone Star grant to pay for Julia
44 Campbell, an extra half time clerk that we use nights and weekends and during other
45 staffing emergencies. Mr. McGeath will revise his request to the Friends and ask for
Southlake Library Board Meeting Minutes -January 28, 2009 Page 1 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 slightly less, but still request some extra funds for payroll for Ms. Campbell. Staff will be
2 using the Wiki to get the latest policy/procedure information.
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4
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6
7 Agenda Item No. 2B - Administrative Comments. - Library Statistics.
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9 Teen Court volunteers are less plentiful than in times past. Mr. McGeath asked the
10 Teen Court Coordinator to keep us in mind when assigning teens. Mr. McGeath
11 estimates that ILL requests are running 70% nonfiction and 30% fiction with requests for
12 DVDs and audio books. All statistics are up except volunteer hours and Library cards
13 issued. We can't track clicks on the website at this time, but know that the website is
14 used. If Polaris goes down, then we immediately start receiving phone calls. There is a
15 new easier interface with NetLibrary. The drive up book drop will be installed next
16 week.
17
18 Agenda Item No. 2C - Administrative Comments. - Shadow Puppet Play.
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20 This item will be postponed until the next meeting because Ms. Beamon is on jury duty.
21 It is a two staff member presentation. As a side note, Mr. Ephraim and Ms. Beamon will
22 be presenting a workshop on shadow puppets at the Tejas Storytelling Festival in
23 Denton on March 27-28. They will also present a workshop at NTRLS.
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25 Agenda Item No. 2D- Administrative Comments. - Library Board Report.
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27 The IT Department has replaced some of our computers. When IT changes out
28 computers from other departments, they will bring us the replaced computers, which will
29 only be used for internet use. We then get a three year old computer to replace a ten
30 year old computer. IT is also installing Deep Freeze on the hard drives. When
31 someone logs off, the hard drive is restored to the same way it was before they logged
32 on.
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34 Mr. McGeath was nominated for Texas State Librarian of the Year.
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36 Library and Finance staffs have participated in a job visitation program. Library staff
37 visited Courts for 2 hours and Courts staff visited the Library for 2 hours. This program
38 fostered a better understanding of how each department works.
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40 Mr. McGeath wanted the City Council to be reminded that the Library staff are efficient,
41 but friendly and helpful.
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43 Mr. McGeath has added audio to the report in case the Council members want to listen
44 to the report instead of reading it.
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Southlake Library Board Meeting Minutes -January 28, 2009 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
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2
3 CONSENT AGENDA:
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5 Agenda Item No. 3. - Approval of Minutes from January 28, 2009 Library Board
6 Meeting.
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8 A motion was made and seconded to approve the minutes. The minutes were
9 unanimously approved.
10
11 REGULAR AGENDA:
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13 Agenda Item No. 4 - Public Forum.
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15 Chair Koelker opened the public forum at 7:38 p.m. and closed it at 7:39 as there was
16 no one to speak.
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18 Aqenda Item No. 5A, Discussion - Review of Library Service Goals and Obiectives.
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20 The Library managers have been able to reiterate to Mr. McGeath our service goals.
21 We have a Master Plan which predicted a new building in seven years. So we are
22 working with as much of the Plan as fits. Mr. McGeath reviewed the Goals with the
23 Board.
24
25 Mr. Ephraim has met with the school librarians and had them sign up for his school
26 visitations. After a few more details are in place, he will produce the Summer Reading
27 Club (SRC) flyer so that it is available during the visits. We have integrated the SRC
28 volunteers in with the regular volunteers so that every one is cross trained.
29
30 Agenda Item No. 5B, Discussion - Staff Processes Related to Maintaining the Library.
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32 Mr. McGeath reviewed the check in process, which is a critical process. It is important
33 to look at the screen as items are checked in to make sure that the item has been
34 checked in.
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36 Agenda Item No. 5C, Discussion - Friends of the Library (FOSL) update.
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38 Mr. McGeath will put in a new and smaller request for staff salary for Ms. Campbell, half
39 the money to pay for the Bluebonnet books. FOSL will buy $3,000.00 worth of DVDs.
40 Mrs. Malone has worked with Ms. Tucker and will buy brand new materials as they
41 become available. The Library will then buy any needed remaining copies.
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43 The FOSL Christmas tree sold for at least $500 and perhaps more. It is necessary to
44 apply for the grant from the Greater Southlake Women's' Club. The Library will display
45 Christmas trees next year as advertisement and to help promote the program.
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Southlake Library Board Meeting Minutes -January 28, 2009 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
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3 Agenda Item No. 5D Discussion - North Texas Regional Library System (NTRLS)
4 update.
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6 Mr. Ephraim has been nominated for the Library Leadership Award for this year. He will
7 have to provide a video to them. Mr. McGeath will buy a FLIP video camera that easily
8 downloads video to a computer.
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10 Agenda Item No. 5E, Discussion - Library ELF.
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12 They will begin charging customers with more that one card or more than one library
13 $20 per year. Mr. Ephraim is investigating having the Library pay for the service so that
14 it is free to our customers.
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16 Agenda Item No. 5F, Discussion - Library Sabre Branch.
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18 As anticipated there are a few customers that won't use the system properly and we
19 have had a few losses. But for the most part, the system works well and is thoroughly
20 used. We deliver between one to one and a half bins of books three times a week.
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22 Agenda Item No. 5G, Discussion - Senior Center Book Club.
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24 Amanda Troum has begun leading the monthly discussion. We will be adding more
25 Book Clubs in a Bag as they have been very popular.
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27 Agenda Item No. 6 - Adjournment.
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29 Mrs. Koelker adjourned the meeting at 7:58 pm.
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33 Mrs. Koelker, Chair
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35 Attest:
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37
38
39 ~
40 Ke ry McGeath, Deputy Director of Community Services
41 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
42 SECRETARY.
Southlake Library Board Meeting Minutes -January 28, 2009 Page 4 of 4