2009-10-12
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 12/2/09
1 PARKS AND RECREATION BOARD MEETING:
2 October 12, 2009
3
4 LOCATION: Southlake Town Hall - 3rd Floor Training Room 3D
5 1400 Main Street
6 Southlake, Texas
7
8 Board Members Present: Chair John Slocum; Ken Goodman, Vice Chair; Julie
9 Landesberg, Secretary; Margaret Adams, Elaine Cox, Kevin Smith and Tina
10 Wasserman
11
12 Board Members Absent: Bill Packer and Sherry Berman
13
14 Staff Members Present: Chris Tribble, Director of Community Services; Kari Happold,
15 Deputy Director of Community Services; and Steve Moore, Recreation Superintendent
16
17 Guests: Wendi Carlucci, KSB president
18
19 REGULAR SESSION
20
21 Agenda Item No. 1. Call to Order - The meeting was called to order by Chair Slocum at
22 7:02 p.m. A quorum was present.
23
24 The Board agreed to move Agenda Item 5A up on the agenda and to consider it before
25 the Administrative Comments and Consent sections.
26
27 Agenda Item No. 5A. Consider: Recommendation on Southlake Parks Development
28 Corporation (SPDC) matching funds request from Keep Southlake Beautiful in the
29 amount of $8,000 for the construction of planter beds and landscaping in Liberty Garden
30 at Bicentennial Park
31
32 Deputy Director Happold presented the request from Keep Southlake Beautiful. The
33 landscape plan includes raised beds planted with "Earth-Kind" roses to be constructed
34 in the area to the west of the existing waterfall, with the beds serving as a
35 demonstration garden to promote water conservation and green gardening practices.
36 The cost of materials for the construction of the five (5) raised beds is estimated to be
37 $10,000. The landscaping including rose bushes, irrigation and decorative rocks are
38 estimated at $6,000. Much of the labor will come from volunteers and Eagle Scout
39 candidates with some assistance from staff as necessary. The Board discussed the
40 request.
41
42 A motion was made to approve the SPDC matching funds request from KSB in the
43 amount of $8,000 as presented.
44 Motion: Goodman
45 Second: Landesberg
46 Ayes: Adams, Cox, Goodman, Landesberg, Slocum, Smith and Wasserman
47 Nays: None
48 Abstention: None
Minutes of the October 12, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 12/2/09
1 Vote: 7-0
2 Motion carried.
3
4 REPORTS
5
6 Agenda Item No. 2. Administrative Comments
7
8 Director Tribble presented the administrative comments.
9
10 A. Construction Report - A written report of current park projects was
11 included in the meeting packet. The construction projects were reviewed
12 and staff responded to questions.
13
14 B. Parks and Recreation Quarterly Report Recreation Superintendent
15 Moore presented programming and statistical information about special
16 events, recreation and athletic activities during the last quarter of FY 2008-
17 09. Staff will continue to refine the format of the report based on the
18 Board's input.
19
20 Residency information on the athletic participants and percentage of
21 change from year-to-year was requested for future reports by the board. A
22 detailed analysis of each athletic association and operation information,
23 such as how players are selected, will be presented at the Park Board
24 meeting.
25
26 CONSENT AGENDA
27
28 Agenda Item No. 3A. Consent: Approval of the minutes from the September 14, 2009
29 Parks and Recreation Board meeting - Minor changes were made to the minutes.
30
31 Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board members. -
32 Park Board agreed to excuse the absence of Bill Packer from the regular Parks Board
33 meeting held September 14, 2009.
34
35 A motion was made to approve the minutes and absences in the consent agenda.
36 Motion: Adams
37 Second: Cox
38 Ayes: Adams, Cox, Goodman, Landesberg, Slocum, Smith and Wasserman
39 Nays: None
40 Abstention: None
41 Vote: 7-0
42 Motion carried.
43
44 REGULAR AGENDA
45
46 Agenda Item No. 4. Public Forum - No one was present to address the Board during
47 Public Forum.
48
Minutes of the October 12, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 12/2/09
1 Agenda Item No. 5B. Consider: Recommendation for approval of the revisions to the
2 Policy for the Naming and Renaming of Parks and Recreation Facilities
3
4 Chair Slocum presented this item. The following changes to the Policy were suggested.
5 (Changes are italicized.)
6
7 Section II
8
9 May be named for any group or individual who has made exceptional
10 contributions to the City. Example of exceptional contributions may include, but
11 are not limited to, monetary, property, er material contributions, etc.
12
13 Section III
14
15 a. There shall be a waiting period of one or more years prior to naming a
16 park in honor of local, state or national figure.
17
18 b. The renaming of a park facility which has been previously named after an
19 individual is prohibited unless compelling circumstances arise whereby
20 consideration of a change is appropriate.
21
22 The Park and Recreation Board shall section
23
24 1. Review applicable submissions and make a recommendation. Such
25 review and discussion will be conducted in Executive Session.
26
27 2. Revee Communicate recommendation of Board subsequent to the
28 Executive Session.
29
30 3. Forward the recommendation to the City Council for approval.
31
32 A motion was made to recommend approval of the revisions to the Policy for the
33 Naming and Renaming of Parks and Recreation Facilities as presented to include the
34 recommended changes by the Board to item 11, III and "the Parks and Recreation Board
35 shall" section.
36 Motion: Cox
37 Second: Goodman
38 Ayes: Adams, Cox, Goodman, Landesberg, Slocum, Smith and Wasserman
39 Nays: None
40 Abstention: None
41 Vote: 7-0
42 Motion carried.
43
44 Agenda Item No. 5C. Consider: Recommendation to approve a Guaranteed Maximum
45 Price with Dean Electric. Inc., dba Dean Construction in the amount of $10,245,740 for
46 construction of Bicentennial Park Proiect Phase 1
47
48 Director Tribble presented the contract amendment and responded to questions.
Minutes of the October 12, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 12/2/09
1 The total construction cost for Phase I is $10,245,740. The budget available is
2 $10,297,000. The current scope does not include the remodel of the Evans House and
3 adjacent parking, sidewalks and landscaping. It was removed due to extensive
4 foundation damage present at the house and the corresponding costs to repair and
5 remodel ($581,503). This item was discussed by the Board.
6
7 A motion was made to make a recommendation to approve a guaranteed maximum
8 price with Dean Electric in the amount of $10,245,740 for construction of Bicentennial
9 Park Project, Phase I.
10 Motion: Smith
11 Second: Cox
12 Ayes: Adams, Cox, Goodman, Landesberg, Slocum, Smith and Wasserman
13 Nays: None
14 Abstention: None
15 Vote: 7-0
16 Motion carried.
17
18 Vice Chair Goodman left the meeting at this time.
19
20 Agenda Item No. 6A. Discussion: Revisions to Park Hours
21
22 The Board discussed alternatives to the current park hours for parks located in the
23 vicinity of Southlake Town Square and Bob Jones Park. Residents of the Brownstone
24 homes will be notified of the proposed park hours, "dawn to dusk," for Summit Park and
25 the Board's intention to provide a tool for enforcement should the need arise. Proposed
26 hours for Bob Jones Park are "6:00 a.m. - 11:00 p.m." It was recommended that
27 signage at the equestrian section be consistent with the Corps of Engineer signage. The
28 revisions to park hours will return to Park Board at a future meeting to make their formal
29 recommendation.
30
31 Agenda Item No. 7. Adjournment
32
33 A motion was made to close the meeting at 9:15 p.m.
34 Motion: Cox
35 Second: Smith
36 Ayes: Adams, Cox, Goodman, Landesberg, Slocum and Wasserman
37 Nays: None
38 Abstention: None
39 Vote: 6-0
40 Motion carried.
41
42
'43 1 AV
4nJo Slocum, Chair r r s Tribb e, Director, Community Services
45
46 A recording of this meeting may be requested in the Office of the City Secretary.
Minutes of the October 12, 2009 Parks and Recreation Board
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