2009-09-14
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 10/12/09
1 PARKS AND RECREATION BOARD MEETING:
2 September 14, 2009
3
4 LOCATION: Southlake Town Hall - 3rd Floor Training Room 3D
5 1400 Main Street
6 Southlake, Texas
7
8 Board Members Present: Chair John Slocum; Ken Goodman, Vice Chair; Julie
9 Landesberg, Secretary; Margaret Adams, Sherry Berman, Elaine Cox, Kevin Smith and
10 Tina Wasserman
11
12 Board Members Absent: Bill Packer
13
14 Staff Members Present: Chris Tribble, Director of Community Services; Kari Happold,
15 Deputy Director of Community Services and Kerry McGeath, Deputy Director of
16 Community Services
17
18 Guests: None
19
20 REGULAR SESSION
21
22 Agenda Item No. 1. Call to Order - The meeting was called to order by Chair Slocum at
23 7:02 p.m. A quorum was present.
24
25 REPORTS
26
27 Agenda Item No. 2. Administrative Comments
28
29 Director Tribble presented the administrative comments.
30
31 A. Construction Report - A written report of current park projects was
32 included in the meeting packet. The construction projects were reviewed
33 and staff responded to questions regarding developments at Royal and
34 Annie Smith Park and Liberty Park at Sheltonwood.
35
36 B. SGSA Fundraiser - Park Board Vice Chair Ken Goodman and David
37 Spuria, SGSA board member and Southlake resident, provided details
38 about the events for the fundraiser SGSA and the Fort Worth Bat Busters
39 will host in October with proceeds benefitting the National Ovarian Cancer
40 Coalition. City staff will aid SGSA by supplying trash bins and field
41 preparation for the tournament held October 23-25.
42
43 C. Lonesome Dove Park Grand Reopening - The grand reopening for
44 Lonesome Dove Park will be held Monday, October 12, 5:00 p.m. - 6:00
45 p.m. at Lonesome Dove Park, 1225 McCrae Trail. A van will depart Town
46 Hall at 4:30 p.m. to Lonesome Dove Park and return to Town Hall after the
47 event for the convenience of the board members. The regular Parks Board
48 meeting will be held at 7:00 p.m., following the ceremony.
Minutes of the September 14, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 10/12/09
1
2 D. City-appointed Boards and Commissions Reception - An appreciation
3 reception for all council-appointed boards and commissions will be held
4 Tuesday, October 20, 5:30 p.m. in Southlake Town Hall.
5
6 E. Parks and Recreation Board Retreat - A Park Board Retreat will be held
7 Friday, September 25, 6:00-10:00 p.m. and Saturday, September 26,
8 10:00 a.m. - 4:00 p.m. in Town Hall Rooms 3b/c/d. Tina Wasserman will
9 not be able to attend the Retreat on Friday; Elaine Cox will not be
10 available Saturday and Kevin Smith will attend partially on Saturday.
11
12 F. Frisco Safety Town Tour - A tour of the City of Frisco's Safety Town has
13 been scheduled for Friday, October 9, 9:30 - 3:30 p.m. for those Park
14 Board members interested in touring the facility. Park Board members
15 Margaret Adams, Tina Wasserman, John Slocum and possibly Ken
16 Goodman expressed an interest in taking the tour. SPDC member Debra
17 Frazier will also be invited.
18
19 CONSENT AGENDA
20
21 Agenda Item No. 3A. Consent: Approval of the minutes from the August 3, 2009 joint
22 City Council, SPDC and Southlake Parks and Recreation Board meeting - There were
23 no corrections to the minutes.
24
25 Agenda Item No. 3B. Consent: Approval of the minutes from the ioint Parks Board and
26 SPDC meeting There were no corrections to the minutes.
27
28 Agenda Item No. 3C. Consent: Approval of the minutes from the regular Parks and
29 Recreation Board meeting August 10, 2009 - A correction was made to Item 5A
30 indicating the motion was not seconded by Ms. Adams.
31
32 Agenda Item No. 3D. Consent: Absence of Parks and Recreation Board members. -
33 Park Board agreed to excuse the absences of Margaret Adams, Bill Packer and Kevin
34 Smith from the Joint SPDC/Parks Board meeting held August 10, 2009 and the regular
35 Parks Board meeting held following the joint meeting.
36
37 A motion was made to approve the Consent Agenda Items 3A, 3B, 3C and 3D as
38 presented with a correction to August 10, 2009 Park Board meeting minutes as noted.
39 Motion: Cox
40 Second: Goodman
41 Ayes: Adams, Berman, Cox, Goodman, Landesberg, Slocum, Smith and
42 Wasserman
43 Nays: None
44 Abstention: None
45 Vote: 8-0
46 Motion carried.
47
48
Minutes of the September 14, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 10/12/09
1 REGULAR AGENDA
2
3 Agenda Item No. 4. Public Forum - No one was present to address the Board during
4 Public Forum.
5
6 Agenda Item No. 5A. Consider: Recommendation on proposed FY 2010 Park
7 Dedication Fund Budget
8
9 Director Tribble reviewed the proposed FY 2010 Park Dedication Fund Annual Budget,
10 which contains three requests: 1) $176,000 for Bob Jones Park North Playground
11 Improvements; 2) $100,000 for Liberty Park and Smith Park - Final Park Amenities; and
12 3) $30,000 for Phase 3 of the MaxiCom Irrigation System. The Board discussed the
13 proposed budget and decided to revisit the Bicentennial playground at mid-year.
14
15 A motion was made to approve the proposed FY 2010 Park Dedication Fund Budget.
16 Motion: Berman
17 Second: Smith
18 Ayes: Adams, Berman, Cox, Goodman, Landesberg, Slocum, Smith and
19 Wasserman
20 Nays: None
21 Abstention: None
22 Vote: 8-0
23 Motion carried.
24
25 Agenda Item No. 5B. Consider: Appointment of a Parks and Recreation Board member
26 to the Joint Utilization Committee (JUC)
27
28 Park Board member Sherry Berman was nominated by Chair Slocum to serve on the
29 JUC for a two-year term.
30
31 A motion was made to appoint Sherry Berman to the Joint Utilization Committee.
32 Motion: Smith
33 Second: Landesberg
34 Ayes: Adams, Berman, Goodman, Landesberg, Slocum, Smith and Wasserman
35 Nays: Cox
36 Abstention: None
37 Vote: 7-1
38 Motion carried.
39
40 Agenda Item No. 6A. Discussion: Advocacy List
41
42 The Board received in their packets the latest list of City events and activities to review
43 and advise staff of the events they wish to participate in as an advocate of the Park
44 Board.
45
46 Agenda Item No. 6B. Discussion: Revision to Southlake City Code to allow dogs "off
y
47 leash" to swim in pond on public propert
48
Minutes of the September 14, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 10/12/09
1 This item, presented by Director Tribble, was to seek the Park Board's feedback
2 regarding the possibility of revising the City Code to allow dogs to swim unrestrained in
3 ponds on City property, specifically at Bob Jones Park pond. Currently dogs are
4 required to be on leashes at all times in public parks per Southlake City Code, Chapter
5 V, Section 4-56. The exception is when visiting the Community Dog Park. Additionally,
6 Southlake City Code, Chapter 12, Section 12-32 does not permit water activities such
7 as swimming or wading in any area unless it is designated for that purpose or
8 authorized by the Director of Community Services for a temporary occurrence.
9 Currently, the Bob Jones Park pond is not designated to allow swimming, wading,
10 boating or canoeing.
11
12 The Board discussed the issues and agreed not to recommend changing the existing
13 park rules or City Code at this time, citing five elements that impacted their decision.
14 Those elements were: 1) intrusion to fishing; 2) conflicts with horses; 3) dogs that are
15 not well behaved create nuisance; 4) current leash law controls dogs that shake and
16 soak; and 5) the proximity of the Dog Park (only 100 yards from pond).
17
18 Council member Pamela Muller will be contacted about the Park Boards direction.
19
20 Agenda Item No. 6C. Discussion: Proposed Revisions to the Naming and Renaming of
21 Park Facilities Procedures
22
23 Director Tribble presented this item. A committee of Parks and Recreation Board
24 members Margaret Adams and Julie Landesberg and Director Tribble reviewed the
25 existing park naming policies and those of ten other local municipalities and proposed
26 revisions to the Naming and Renaming of Park and Recreation Facilities Procedures.
27 The proposed revisions are:
28
29 Added "Recreation" to the title and content
30 Added language regarding physical characteristics of the land
31 "Served community" changed to "made exceptional contributions to the
32 City"
33 May not be given same name as an existing school site or public facility
34 except where the sites abut one another
35 Expanded procedures
36 Currently, the Naming and Renaming Procedures adopted by the City in 1996 allows
37 naming park facilities for "a deceased individual(s) who served the community;
38 deceased local, state, national or international figure(s); any local, state or national
39 geographic area, landmark or event; and any symbol or concept associated with the
40 City, Texas or USA."
41
42 The Board discussed the proposed revisions and directed staff to bring an action item
43 back at their October meeting for a recommendation to City Council.
44
45 Agenda Item No. 6D. Discussion: Preliminary site layout for North Park
46
Minutes of the September 14, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 10/12/09
1 Director Tribble presented the preliminary site layout for the multipurpose athletic fields,
2 parking, trails, concession/restroom/pavilion structure, and playground at the North Park
3 location that was provided by Schrickel, Rollins & Associates, Inc. (SRA). Staff received
4 very positive feedback from the Board about the plans and were directed to move
5 forward with the conceptual design phase of the project.
6
7 Agenda Item No. 6E. Discussion: Parks and Recreation Board Work Group
8 Assignments - Chairman Slocum discussed current and upcoming board member
9 assignments to various committees and workgroups. The assigned workgroups are:
10
11 Southlake Parks Marketing Committee
12 Ken Goodman - 2 year term
13 Kevin Smith - 1 year term
14
15 Park Naming Committee
16 Margaret Adams
17 Julie Landesberg
18
19 Bob Jones Nature Center & Preserve Master Plan Workgroup
20 Bill Packer
21 Julie Landesberg (Also BJNC Board member)
22
23 Joint Utilization Committee Representative
24 Sherry Berman - 2 year term
25
26 Development of 2030 Plan involving Parks Board
27 A. Steering Committee
28 John Slocum
29 B. Parks, Recreation and Open Space Master Plan
30 Carolyn Morris
31 Greg Jones
32 Park Board (entire)
33 C. Mobility Plan
34 Virginia Muzyka
35 Pamela A. Muller
36 Planning & Zoning Board (entire)
37 Tina Wasserman, Park Board
38 Carroll ISD representative (tbd)
39 D. Community Plan (Community Center, Library, Senior Center, historical preservation and
40 volunteerism)
41 Virginia Muzyka
42 Margaret Adams, Park Board
43 Laura Hill
44 CISD representative (tba)
45 Planning & Zoning Board (entire)
46 E. Youth Plan
47 Laura Hill
48 Carolyn Morris
49 Planning & Zoning Board (entire)
50 Elaine Cox, Park Board
51 S.P.A.R.K.S. representative (tba)
52 S.Y.A.C. representative (tba)
53
54 Agenda Item No. 6. Adjournment
55
Minutes of the September 14, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 10/12/09
1 A motion was made to close the meeting at 9:20 p.m.
2 Motion: Cox
3 Second: Goodman
4 Ayes: Adams, Berman, Cox, Goodman, Landesberg, Slocum, Smith and
5 Wasserman
6 Nays: None
7 Abstention: None
8 Vote: 8-0
9 Motion carried.
10
11
12
13
14
15 ;
1,6 John locum, Chair
1
18 Attest:
19
20
21
22
23 Chris Tr le, Director o Community Services
24
25 Due to technical difficulties, there is not a recording of this meeting.
Minutes of the September 14, 2009 Parks and Recreation Board
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