2009-05-11OFFICIAL MINUTES
Approved by the Parks and Recreation Board 6/8/09
1
2 PARKS AND RECREATION BOARD MEETING:
3 May 11, 2009
4
5 LOCATION: Bob Jones Nature Center & Preserve
6 335 E. Bob Jones Road
7 Southlake, Texas
8
9 Board Members Present: John Slocum, Chair; Ken Goodman, Vice Chair; Emily
10 Galpin, Secretary; Sherry Berman, Elaine Cox, Julie Landesberg and Purvi Parakh
11
12 Board Members Absent: Margaret Adams and Bill Packer
13
14 Staff Members Present: Alison Ortowski, Acting Director of Community Services, Kerry
15 McGeath, Deputy Director of Community Services and Peter Kao, Construction
16 Manager
17
18 Guests: None
19
20 REGULAR SESSION
21
22 Agenda Item No. 1. Call to Order — The meeting was called to order by Chair Slocum at
23 7:05 p.m. A quorum was present.
24
25 REPORTS
26
27 Agenda Item No. 2. Administrative Comments
28
29 Acting Director Ortowski was introduced as replacing Director Tribble during his medical
30 absence from the City.
31
32 Chair Slocum congratulated the Bob Jones Nature Center & Preserve for recently being
33 chosen as the "Best of the Best Places to View Wildlife in the Colleyville, Grapevine
34 Southlake Area."
35
36 A. Construction Report — A written report of current park projects was
37 included in the meeting packet. Construction Manager Kao reviewed each
38 project and responded to questions.
39
40 B. Response to Developer Paul Spain Proposal — The Board received a copy
41 of the response letter to Clariden Ranch developer Paul Spain's proposal
42 for the City to purchase land to construct a trail that would connect Liberty
43 at Sheltonwood with the Bob Jones Park. An 8-ft multi -use trail is already
44 planned for future construction along Dove Road and White Chapel in the
45 City's Trail Pathways Master Plan and the Southlake 2025 Plan. The Park
46 Board offered to review the trail section after the Pedestrian Mobility Plan
47 is completed in 2010.
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Minutes of the May 11, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 6/8/09
1 C. Park and Recreation Board Retreat — Staff is currently working with a
2 facilitator to arrange a Park Board Retreat later this summer; dates to be
3 determined. This item will be revisited at the June Park Board meeting.
4
5 CONSENT AGENDA
6
7 Agenda Item No 3A Consent: Approval of the minutes from the April 13, 2009
8 Southlake Parks and Recreation Board meeting — Minor corrections were made to the
9 minutes on page 3A-3 and 3A-4.
10
11 Agenda Item No 3B Consent: Absence of Parks and Recreation Board members. —
12 Park Board agreed to excuse the absence of Elaine Cox from the April 13, 2009
13 meeting.
14
15 A motion was made to approve the Consent Agenda, approving the minutes with
16 corrections and to excuse the absence of Elaine Cox from the last Board meeting.
17 Motion: Goodman
18 Second: Parakh
19 Ayes: Berman, Galpin, Goodman, Landesberg, Parakh and Slocum
20 Nays: None
21 Abstention: Cox
22 Vote: 6-0-1
23 Motion carried.
24
25 REGULAR AGENDA
26
27 Agenda Item No. 4. Public Forum — No one was present to address the Board during
28 Public Forum.
29
30 Agenda Item No. 5A. Consider: Recommendation to award a construction contract to
31 RJ Construction for the Lonesome Dove Park improvements in the amount of $96,600
32
33 Construction Manager Kao presented information regarding awarding a bid contract to
34 RJ Construction in the amount of $96,600 to install new playground equipment,
35 renovate the playground area, to improve ADA access and to provide additional
36 landscaping at Lonesome Dove Park. RJ Construction submitted the lowest correct
37 base bid of seven bids received April 7, 2009. The project is expected to be completed
38 September 25, 2009.
39
40 The total project cost is $194,289.25. Funding in the amount of $175,000 is identified for
41 the project in the Park Dedication Fund. Alternatives were presented that could reduce
42 the final contract amount to $77,100 and the total project cost to $174,789.25 which
43 would be within the budgeted amount; however, the reduction could include the delay of
44 landscaping or performing landscaping in-house and utilizing value engineering to
45 reduce the concrete used and modify drainage. The Board did not want to delay the
46 landscaping and expressed a desire to keep it in the contract. The landscaping could be
47 installed in-house, enlisting Lonesome Dove neighborhood homeowners to assist with
Minutes of the May 11, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 6/8/09
1 the installation. The Board did not wish to reduce the project cost and recommended
2 seeking alternative funding in the City's budget for any shortfall.
3
4 The Board suggested hosting a grand reopening of Lonesome Dove Park and inviting
5 the affected SPIN groups and the neighborhood to be involved with completing minor
6 landscaping.
7
8 A motion was made to award construction contract to RJ Construction for the Lonesome
9 Dove Park improvements in the amount of $96,600 as presented.
10 Motion: Goodman
11 Second: Landesberg
12 Ayes: Berman, Cox, Galpin, Goodman, Landesberg, Parakh and Slocum
13 Nays: None
14 Abstention: None
15 Vote: 7-0
16 Motion carried.
17
18 Park Board member Goodman left the meeting early.
19
20 Agenda Item No. 5B. Consider: Appoint one member from the Parks Board to serve on
21 the Bob Jones Nature Center & Preserve Master Plan Workgroup
22
23 Acting Director Orlowski presented this item. A workgroup consisting of representatives
24 from Parks Board (1), SPDC (1), City Council (1), Bob Jones Nature Center
25 organization (2), Southlake Mounted Patrol (1), U.S. Corps of Engineers (1) and City
26 staff (1) will provide input into the Bob Jones Nature Center & Preserve Master Plan that
27 will be developed and incorporated into the Southlake 2030 Plan.
28
29 A motion was made to appoint Bill Packer from the Parks Board to serve on the Bob
30 Jones Nature Center & Preserve Master Plan Workgroup.
31 Motion: Berman
32 Second: Cox
33 Ayes: Berman, Cox, Galpin, Landesberg, Parakh and Slocum
34 Nays: None
35 Abstention: None
36 Vote: 6-0
37 Motion carried.
38
39 Chair Slocum volunteered to notify Bill Packer he was selected by the Board to serve on
40 the BJNCP master plan workgroup.
41
42 Agenda Item No. 6A. Discussion: Revision of Park Use Policy to define hours of
43 operation for City parks
44
45 Chair Slocum led a discussion about changing park hours for city parks, specifically
46 Summit Park and the other parks located in Town Square.
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Minutes of the May 11, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 6/8/09
1 Mike Mills, 1528 Main Street, Southlake, recommended park hours be changed to
2 "dawn to dusk" for the three parks in Town Square that are not impacted by restaurants
3 and commercial businesses — Central Park, McPherson Park and Summit Park. The
4 revision to the Park Use Policy and City Code would be an enforcement tool for the
5 police department.
6
7 The Board discussed several options. The Board's consensus was to consider these
8 options, or others that arise, at their next meeting:
9
10 Option A: Designate Summit Park as a Neighborhood park instead of Special
11 Purpose park; change hours of operation to "dawn to dusk."
12
13 Option B: Maintain Summit Park as a Special Purpose park; change hours to
14 6:00 am — 10:30 p.m.; include a provision stipulating that "minors
15 (under 18) are not allowed in the park without adult supervision
16 after dusk."
17
18 Option C: Change the hours for all parks in Town Square to "6:00 am — 10:30
19 pm" with the exception of Summit Park, which would be "dawn to
20 dusk."
21
22 The Board suggested that residents near the Town Square parks be notified of the
23 proposed change in hours to provide an opportunity to receive their feedback.
24
25 Other Non -agenda Items: Parks Board Report to Council — Board Reports scheduled for
26 June 2 (Berman) and September 15 (Adams) have been cancelled. The remaining
27 Reports for 2009 are: August 4 — Julie Landesberg and November 17 — Ken Goodman.
28
29 Agenda Item No. 7. Adjournment
30
31 A motion was made to close the meeting.
32 Motion: Berman
33 Second: Parakh
34 Ayes: Berman, Cox, Galpin, Landesberg, Parakh and Slocum
35 Nays: None
36 Abstention: None
37 Vote: 6-0
38 Motion carried.
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40
41
42
43 John locum, Chair
44 UF
45 Attest:
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Minutes of the May 11, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 6/8/09
1.
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3
4 ris Tri ble, irector of Community Services
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6 A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
Minutes of the May 11, 2009 Parks and Recreation Board
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