2009-04-13
' OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/11/09
1 PARKS AND RECREATION BOARD MEETING:
2 April 13, 2009
3
4 LOCATION: 1400 Main Street, Southlake, Texas
5 To Floor Training Room 3c/d
6
7 Board Members Present: John Slocum, Chair; Ken Goodman, Vice Chair; Emily
8 Galpin, Secretary; Sherry Berman, Margaret Adams, Julie Landesberg, Bill Packer and
9 Purvi Parakh
10
11 Board Members Absent: Elaine Cox
12
13 Staff Members Present: Chris Tribble, Director of Community Services, Kerry
14 McGeath, Deputy Director of Community Services and Steve Moore, Recreation
15 Superintendent
16
17 Guests:
18
19 REGULAR SESSION
20
21 Agenda Item No. 1. Call to Order - The meeting was called to order by Chair Slocum at
22 7:13 p.m. A quorum was present.
23
24 REPORTS
25
26 Agenda Item No 2. Administrative Comments - Director Tribble presented the
27 Administration Comments.
28
29 A. Construction Report - A written report of current park projects was
30 included in the meeting packet; Mr. Tribble responded to questions.
31
32 B. Master Plan Update - Kick-off plans for the Bob Jones Nature Center and
33 Preserve Master Plan will be presented to the City Council at the April 21
34 meeting. The scope of the master plan will include the nature center,
35 surrounding property, Corps of Engineers property, and the Miles, Farhat
36 and Fretwell properties. A stakeholder group will be organized, which will
37 include members from the Bob Jones Nature Center and the Parks Board,
38 to aide in the development of the master plan. Staff anticipates the
39 process to take one year and regular progress reports will be provided the
40 Parks Board.
41
42 Additionally, the Parks, Recreation and Open Space Master Plan will also
43 be updated beginning in August 2009, using an outside consultant. The
44 Trail plan and the Sidewalk plan will be merged into one document with
45 this update and will be incorporated into the City's comprehensive 2030
46 Plan along with the Parks Master Plan and Bob Jones Nature Center Plan.
47
Minutes of the April 13, 2009 Parks and Recreation Board
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' OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/11/09
1 Deanna Kienast, 1518 Main Street, Southlake, inquired about the
2 frequency and cost of the park master plan update. The plan is reviewed
3 and updated every 5 years at an approximate cost of $50,000.
4
5 C. Stars & Stripes Event - Details about sponsorship opportunities that have
6 been developed for the Stars & Stripes event were presented.
7
8 D. Parks and Recreation Quarterly Report - Recreation Superintendent
9 Moore presented programming and statistical information about special
10 events, recreation and athletic activities during the second quarter of FY
11 2008-09. The report indicated that city managed programs and inline
12 hockey have experienced decline in participation. The Board asked to
13 have fall and spring enrollment information for each association as well as
14 residency information included in the quarterly staff report.
15
16 E. Athletic Associations Historical Report - The Board was provided a
17 narrative summary of information from each youth sports association and
18 City managed athletic programs regarding the process of select vs. non-
19 select teams in the organization. Feedback and questions regarding the
20 summary should be directed to Chair Slocum or Director Tribble. This item
21 may be reviewed at the May Park Board meeting.
22
23 F. Non-Agenda Comments: Southlake Scene Summer 2009 Edition - Copies
24 of the latest edition of the recreation program brochure was distributed to
25 the Board. Staff was complimented on its professional design and content.
26
27 CONSENT AGENDA
28
29 Agenda Item No 3A Consent: Approval of the minutes from the March 9, 2009
30 Southlake Parks and Recreation Board meeting - A correction was made to the minutes
31 on Page 3, line 11.
32
33 Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board members. -
34 Park Board agreed to excuse the absence of Vice Chair Ken Goodman from the March
35 9, 2009 meeting.
36
37 A motion was made to approve both Consent Agenda items.
38 Motion: Packer
39 Second: Berman
40 Ayes: Adams, Berman, Galpin, Landesberg, Packer, Parakh and Slocum
41 Nays: None
42 Abstention: Goodman
43 Vote: 7-0-1
44 Motion carried.
45
46 REGULAR AGENDA
47
48 Agenda Item No. 4. Public Forum - The following citizens spoke during Public Forum:
Minutes of the April 13, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/11/09
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2 Mike Mills, 1523 Main Street, Southlake, solicited action from the Park Board to restrict
3 park hours for unsupervised youths at the various Town Square parks, particularly
4 Summit Park. Mr. Mills shared his observations of Summit Park activities and expressed
5 concern that there are no regulations in place to address unsupervised youth gathering
6 in the city park after dark. Discussion of an after-dark policy and consideration of
7 revisions to the City's park hours will be presented at the May 11 Parks Board. As an
8 aside, Mr. Mills participates in a senior softball league that includes four Southlake
9 residents and he indicated the team may request sponsorship opportunities in the
10 future.
11
12 Deanna Kienast, 1518 Main Street, Southlake, spoke regarding 1) unsupervised youth
13 activities after dark in Summit Park, 2) the need for prominent signage for disposal of
14 dog waste and leash rules in the park, and 3) sprinkler system operation in Town
15 Square parks during the rain.
16
17 Lisa Alexander, 1562 Main Street, Southlake, presented her observations of Summit
18 Park activities and her own efforts to help supervise the congregated unsupervised
19 youth. She favors an ordinance to restrict youth under 17 from dawn to dusk in the
20 parks.
21
22 Council member Pamela Muller, 214 Westwood Drive, responded from the audience
23 about the City's ability to enforce a curfew if established by ordinance.
24
25 Agenda Item No 5A Consider: Recommendation to appoint two Park Board members
26 to a Park Naming Policy Workgroup
27
28 Chair Slocum explained why the Park Naming Policy Workgroup was created and that it
29 will update and revise the current policy. Margaret Adams and Julie Landesberg
30 volunteered to serve on the workgroup.
31
32 A motion was made to appoint Margaret Adams and Julie Landesberg to the Park
33 Naming Policy Workgroup.
34 Motion: Goodman
35 Second: Parakh
36 Ayes: Adams, Berman, Galpin, Goodman, Landesberg, Packer, Parakh and
37 Slocum
38 Nays: None
39 Abstention: None
40 Vote: 8-0
41 Motion carried.
42
43 Agenda Item No 5B Consider: Recommendation to rescind previous recommendation
44 by Parks Board for the naming of a city park located in Cotswald Valley subdivision
45
46 Chair Slocum briefly provided background information about why it's necessary for the
47 Park Board to rescind their previous recommendation to name the city park in Cotswald
48 Valley subdivision until after the park naming policy is revised and updated and a
Minutes of the April 13, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/11/09
1 work group has been selected to review the policy and their recommendations will be
2 presented to the Park Board at a future meeting.
3
4 A motion was made to rescind the previous recommendation by the Parks Board to
5 name the city park located in Cotswald Valley subdivision.
6 Motion: Landesberg
7 Second: Packer
8 Ayes: Adams, Berman, Galpin, Goodman, Landesberg, Packer, Parakh and
9 Slocum
10 Nays: None
11 Abstention: None
12 Vote: 8-0
13 Motion carried.
14
15 Agenda Item No. 6A. Discussion: Proposal received regarding trail connecting Bob
16 Jones Park and Liberty Park at Sheltonwood
17
18 Chair Slocum led a discussion about the proposal from developer Paul Spain for the
19 potential purchase of land and the construction of a trail to connect Liberty Park at
20 Sheltonwood and Bob Jones Park. The Board realizes the need to have multi-use trails
21 from Bob Jones Park to Dove Road and along Dove Road completed as proposed in
22 the 2005 Trail System Plan and the Southlake 2025 Plan and will review the
23 enhancements proposed by Mr. Spain once the Pedestrian Mobility Plan, which will be
24 a combination of the Trail System Plan and Sidewalk Plan, is completed in 2010. Chair
25 Slocum and Director Tribble will respond to Mr. Spain's proposal.
26
27 Agenda Item No. 7. Adjournment
28
29 A motion was made to close the meeting at 8:49 p.m.
30 Motion: Berman
31 Second: Goodman
32 Ayes: Adams, Berman, Galpin, Goodman, Landesberg, Packer, Parakh and
33 Slocum
34 Nays: None
35 Abstention: None
36 Vote: 8-0
37 Motion carried.
38
39
h Sloc m, Chair
(43 Jo
44
45
46
47 Attest:
48
Minutes of the April 13, 2009 Parks and Recreation Board
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` OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/11/09
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4 fi&&C~OAI)h
5 lison Ortows i, Acting irector of Community Services
7 A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
Minutes of the April 13, 2009 Parks and Recreation Board
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