Item 8ACITY OF
SOUTHLAKE
MEMORANDUM
(September 1, 2009)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Resolution 09-060, Approve a Local Project Advance Funding
Agreement for funding of FM 1709 median irrigation and
landscaping with TxDOT
Action
Requested: Resolution 09-060, Approve a Local Project Advance Funding
Agreement (LPAFA) for funding of FM 1709 median irrigation and
landscaping with TxDOT.
Background
Information: TxDOT allows cities to participate in transportation projects when
federal funds are used. These transportation projects implement
local projects for public purposes to meet the challenges of
protecting and enhancing communities and the natural environment
and advancing the nation's economic growth and competitiveness.
The Master Advance Funding Agreement (MAFA) serves as the
master agreement and only needs to be approved once but serves
as the basis for multiple individual projects and may be amended
as needed. The MAFA addresses issues common to funding and
construction of all transportation projects. The City Council
approved the MAFA on June 2, 2009.
In addition to the MAFA, TxDOT requires a Local Project Advance
Funding Agreement (LPAFA) for each individual project to address
project specific matters. The LPAFA is required to be approved by
resolution (No. 09-060) of the City Council. A copy of the approved
resolution will be included in the LPAFA agreement submittal to
TxDOT.
This LPAFA covers the Median Irrigation and Landscaping along
FM 1709 from Pearson Lane at the west city limit line to Nolen
Drive at the eastern end of FM1709. The proposed improvements
within the medians will incorporate design concepts from the City's
Urban Design Study which was approved by the Planning & Zoning
Commission and the City Council in 2008.
At the time of the agenda memorandum deadline, TxDOT was still
in the process of finalizing the LPAFA. As such, the LPAFA is not
included in this document for the Council's review. The final
version of the LPAFA will be provided to you at the Council
Meeting. While this is not preferable, staff feels that previous action
taken by the City Council provides the staff with the necessary
direction to move forward with this project. The approval of the
LPAFA is a requirement of the TxDOT process in order to construct
the FM 1709 median irrigation and landscaping. The cost outlined
in the LPAFA will be based upon the construction cost estimate
provided to TxDOT by the city's consultant, Jacobs as well as a
TxDOT Construction Oversight and Inspection cost that is standard
to all local projects constructed by TxDOT.
Financial
Considerations: The construction cost of the FM 1709 median irrigation and
landscaping as part of the FM 1709 median project will be
$1,134,620. This cost is based on the Opinion of Probable Cost
prepared by the City's consultant, Jacobs Engineering. The total
cost to the City of Southlake including the 13% TxDOT
Construction Oversight and Inspection charge of $147,500 will be
$1,282,120.
Strategic Link: The TxDOT Local Project Advance Funding Agreement (LPAFA)
links to the City's strategy map relative to the focus areas of
Mobility, Infrastructure, and Quality Development. The specific
corporate objectives that are met by this construction project
include: Provide travel convenience within city and region,
Collaborate with select partners to implement service solutions,
Provide attractive and unique spaces for enjoyment of personal
interests, and Invest to provide and maintain high quality public
assets.
Citizen Input/
Board Review: N/A
Legal Review: This is a standard TxDOT agreement. This agreement has been
reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Resolution 09-060
Location Map
Staff
Recommendation: Approve Resolution 09-060, Local Project Advance Funding
Agreement (LPAFA) for funding of FM 1709 median irrigation and
landscaping with TxDOT.
Staff Contact Robert H. Price, P.E., Public Works Director
Gordon J. Mayer, Jr., P.E., City Engineer
Cheryl Taylor, P.E., Civil Engineer
RESOLUTION NO. 09-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, AUTHORIZING A LOCAL
TRANSPORTATION PROJECT ADVANCE FUNDING
AGREEMENT WITH THE TEXAS DEPARTMENT OF
TRANSPORTATION ADDRESSING FUNDING
PARTICIPATION LEVEL AND PROJECT SCOPE FOR
THE CONSTRUCTION OF LANDSCAPING AND
IRRIGATION WITHIN THE MEDIANS ALONG FM 1709
FROM PEARSON LANE TO NOLEN DRIVE WITHIN THE
CITY LIMITS OF SOUTHLAKE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the Texas Department of Transportation provides for the development of, and
funding for the construction of medians along FM 1709 from Pearson Lane to Nolen Drive
within the city limits of Southlake; and
WHEREAS, The City of Southlake desires to install irrigation and landscaping within the
medians along FM 1709 from Pearson Lane to Nolen Drive within the city limits of Southlake;
and
WHEREAS, the Southlake City Council strongly supports the efforts of the Texas
Department of Transportation in developing a system of highways in cooperation with local
governments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
SECTION 1.
That all matters stated in the preamble of this resolution are true and correct and are
incorporated herein as if copied in their entirety.
SECTION 2.
That the City Council of the City of Southlake approves entering into this Local
Transportation Project Advance Funding Agreement for development and construction of
landscaping and irrigation within the medians along FM 1709 from Pearson Lane to Nolen Drive
within the City of Southlake.
SECTION 3.
That this resolution shall become effective from and after the date of its passage.
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PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS on this the 151h day of September, 2009.
ATTEST:
Lori Payne, TRMC
City Secretary
CITY OF SOUTHLAKE
John Terrell, Mayor
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Exhibit A