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2009-02-10 OFFICIAL MINUTES Approved by the Senior Advisory Commission 3/10/09 CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION February 10, 2009 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: David Baltimore, Chairman; Jean Boland, Charlie Boyd, Marge Kyle, Dick McCauley, Cleta Pierce and Nancy Sporn MEMBERS AND ALTERNATES ABSENT: Craig Hayes EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW Coordinator, and Mary King, MMOW STAFF PRESENT: Amanda Troum, Senior Services Coordinator and Kerry McGeath, Community Services Deputy Director Agenda Item No. 1. Call to Order Chairman David Baltimore called the meeting to order at 1:13 p.m. Agenda Item No. 2A. Administrative Comments: City of Southlake Website Kerry McGeath, Community Services Deputy Director, reported that at the March Senior Advisory Commission meeting there would be a demonstration on how to use the City's webpage. He also updated the Commission on the Parks Board recommendation to call the new park "Robert Hodges Memorial Park." Amanda Troum, Senior Services Coordinator, reported that Roni McMahon no longer works for the City and that the process for finding her replacement had already begun. Agenda Item No 3A Approval of the January 13, 2009 Senior Advisory Commission meeting minutes. A motion was made to approve the minutes as presented. Motion: McCauley Second: Sporn Ayes: Baltimore, Boland, Boyd, Kyle, McCauley, Pierce and Sporn Nays: None Abstention: None Vote: 7-0 Motion carried. Agenda Item No. 4. Public Forum No one was present to address Public Forum at this time. Minutes of the February 10, 2009 Senior Advisory Commission Page 1 of 4 OFFICIAL MINUTES Approved by the Senior Advisory Commission 3/10/09 Agenda Item No. 5. Report: CARS (Kerry McGeath) Deputy Director McGeath reported that Dick McCauley was the new Call A Ride Southlake (CARS) Chairman and Dick Johnston was the Treasurer. Mr. McGeath assured the Commission that although many changes are transpiring with CARS that the service would continue uninterrupted. Agenda Item No. 6. Report: Southlake Senior Activities (Nancy Sporn) Nancy Sporn, liaison for the Steering Committee, reported on the many activities that have taken place in the past month. She reported on the activities and the number in attendance for each: Wednesday Bridge Group averaging 60 people, January's Dinner and Play outing had 35 people in attendance which required a rental bus, the Matinee Movie - 20 in attendance, Tuesday Luncheons averaging 75 people, Lunch Bunch - 15 participated, and that the Art Class has outgrown their space and are now using the large room for class. Ms. Sporn also reported that the "Brain Board" was very popular and that the Tuesday Greeters was a very nice addition as well. Ms. Sporn reported that at the last Steering Committee Meeting the purpose and goal of the Committee was presented as well as upcoming events such as the Starlight Ball on March 28. Dick McCauley reported the total number in attendance at the Senior Center for 2007 was 6,129 and 8,111 for 2008. He reported that in January 2009 the total was 553 which was an increase of 200 people from last year. Deputy Director McGeath said this information would be included in the report to City Council. Mr. McGeath will give an update on the Bond Initiative at next month's meeting. Agenda Item No. 7. Report: Metroport Meals on Wheels (Darla Fowler) Darla Fowler, MMOW Coordinator, reported that even during incumbent weather, there were 30 people in attendance at the Tuesday Luncheon. She informed the commission that March 17 falls on a Tuesday and that there would be a St. Patrick's Day luncheon. Agenda Item No. 8. Report: Facilities Update - Current & Future/New (Amanda Troum, Kerry McGeath) After touring the Gateway Church, Cleta Pierce reported that she had many concerns with the floor plan and what is needed. Chair Baltimore reminded the Commission that there were no negotiations with Gateway at this time. The Senior Advisory Commission recommended that a feasibility study be conducted Minutes of the February 10, 2009 Senior Advisory Commission Page 2 of 4 OFFICIAL MINUTES Approved by the Senior Advisory Commission 3/10/09 on timing, growth and cost. Deputy Director McGeath told the Commission that a study had been done on the growth, trends and staffing needs in the past. Mr. McCauley volunteered to obtain a copy of this study from the City Manager's office. Mary King, MMOW, recommended that the Senior Advisory Commission tour the City of Flower Mound Senior Center structure as an example of a multi- use facility. Chair Baltimore requested that a field trip to Flower Mound be organized and coordinated in the near future. Mr. McCauley reiterated there is a true need for more space at the Senior Center. Agenda Item No. 9A. Discussion: Senor Center Progress - This item was included in the previous item. Agenda Item No. 9B: Discussion: Space Utilization at the Senior Center (Amanda Troum Ms.Troum reported that due to the increase in attendance at the Tuesday Luncheons, all available space at the Senior Center would need to be utilized, which may include people sitting in the back room (library) and possibly the computer room. Agenda Item No. 9C. Discussion: Senior Center Computer Upgrade (Kerry McGeath Deputy Director McGeath reported he has been working closely with the new I.T. Department in updating the Senior Center Computer Lab. Some of the items discussed were the use of recycling two-year old computers in order to increase the number of computers at the Senior Center. He also reported on the use of a new program called "Deep Freeze." This system, which is also being used at the library, erases everything from the computer once the user logs off. Mr. Baltimore pointed out the need for printers in the computer lab as well. Agenda Item No. 9D. Discussion: Conversion to RecWare at the Senior Center (Amanda Troum & Kerry McGeath) Ms. Troum reported the Senior Center would be converting to the RecWare System for collection of Senior Center activity fees. The system will provide a receipt for the participant and will put the Senior Center one step closer in using credit cards for activities in the future. The Senior Center will eventually go to a "checks only" policy in this process. Agenda Item No. 10. Adjournment A motion was made to adjourn the meeting at 1:30 p.m. Motion: Boyd Second: McCauley Ayes: Baltimore, Boland, Boyd, Kyle, McCauley, Pierce and Sporn Minutes of the February 10, 2009 Senior Advisory Commission Page 3 of 4 OFFICIAL MINUTES Approved by the Senior Advisory Commission 3/10/09 Nays: None Abstention: None Vote: 7-0 ion ca 'e % l D vid B re, air Kerry Ge th, Deputy Director of Community Services A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Minutes of the February 10, 2009 Senior Advisory Commission Page 4 of 4