2009-09-22
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 10/27/09
1 SOUTHLAKE ARTS COUNCIL MEETING
2 Southlake Town Hall - Executive Conference Room
3 1400 Main Street
4 Southlake, Texas 76092
5
6 September 22, 2009
7 MINUTES
8
9 Arts Council Members Present - Leslie Bartlett, Vice Chair; Karen Chidiac, Deborah
10 Frazier, Merlene Ingraham, Carol Knox, Terri Messing and Jeff Walter, Chair
11
12 Arts Council Members Absent - Jonathan Calvert, Peggy Firestone, and Fariba Parmer
13
14 Staff Members Present - Cynthia Pfledderer, Youth Librarian and Kerry McGeath,
15 Deputy Director of Community Services
16
17 Others Present - None
18
19 REGULAR SESSION:
20
21 Agenda Item No. 1 - Call to Order.
22
23 Chair Walter called the meeting to order at 6:02 p.m.
24
25 REPORTS:
26
27 Agenda Item No. 2A - Administrative Comments - City-appointed Boards and
28 Commissions Reception
29
30 Deputy Director McGeath introduced Ms. Pfledderer as the new Youth Librarian. The
31 City will host a reception for the Boards members on Tuesday, October 20, 2009 from
32 5:30-6:30 in Town Hall Lobby.
33
34 CONSENT AGENDA:
35
36 Agenda Item No. 3A - Consent. - Approval of minutes from the August 25, 2009
37 Southlake Arts Council meeting.
38
39 A motion was made, seconded and unanimously approved to accept the minutes from
40 the August 25, 2009 meeting.
41
42 REGULAR AGENDA:
43
44 Agenda Item No. 4 - Public Forum.
45
Southlake Arts Council Meeting Minutes - September 22, 2009 Page 1 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 10/27/09
1 The Public Forum was opened at 6:12 pm. As there was no one to speak, it was closed
2 at 6:12 pm.
3
4 Agenda Item No. 5A - Consider - Approval of the Southlake Arts Master Plan first
5 iteration.
6
7 There have been some changes since the Council met last week. Mr. Walter recapped
8 the history of the Master Plan and then highlighted a few points in the document. It is
9 recommended to hire a consultant. The benchmarks for arts activity in the first year
10 includes focusing on creating a roundabout, the sculpture garden, and Town Hall
11 concerts and exhibits. The Arts Council will support the Apex Presents Series,
12 ARTSNET Masterworks Series and Art in the Square events because those three
13 groups are to work through the Arts Council.
14
15 The cycle of committee appointments causes turnover in the Arts Council. The Arts
16 Council lacks members with expertise areas. Because the work of what is needed is
17 done on a volunteer basis, many items are not getting accomplished. There is a lack of
18 staff support for the Arts Council. All of these factors point to the need for a consultant.
19
20 There is subjective data that needs to be quantified to support further decisions which
21 takes expertise.
22
23 A motion was made and seconded to approve the Master Plan first iteration. There was
24 discussion about the Master Plan and the need for a consultant. The motion was
25 unanimously approved.
26
27 DISCUSSION:
28
29 Agenda Item No. 6A- Discussion. - Discuss scope and goals/objectives for Arts Master
30 Plan work subgroup.
31
32 The subgroup will focus on a presentation of the process to the City Council to get their
33 input. There was extensive discussion on this topic. The subgroup will meet before the
34 next meeting.
35
36 Agenda Item No. 6B - Discussion. - Discuss scope and goals/objectives for art and
37 artist selection work subgroup.
38
39 The money is available for art in the roundabouts. The money will not go away. The
40 subgroup would like to have an online option for the general public to make their wishes
41 known. There was extensive discussion on this topic.
42
43 Agenda Item No. 6C - Discussion. - APEX update
44
45 This was no discussion at this meeting.
46
Southlake Arts Council Meeting Minutes - September 22, 2009 Page 2 of 3
r
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 10/27/09
1 Agenda Item No. 7, Adjournment.
2
3 The meetin as adjo rued at 7:07 pm.
4
5
6
7
8
9 Jeff W I er, ha'
10
11 A st:
12
13
14
15
16 Kerry cGeath, Deputy Director of Community Services
17
18 A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
19
Southlake Arts Council Meeting Minutes - September 22, 2009 Page 3 of 3