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Item 4A REGULAR CITY COUNCIL MEETING MINUTES: AUGUST 18, 2009 LOCATION :1400 Main Street, Southlake, Texas rd 3 Floor Training Rooms in Town Hall CITY COUNCIL PRESENT : Mayor John Terrell, Mayor Pro Tem Virginia M. Muzyka, Deputy Mayor Pro Tem Laura K. Hill, and Councilmembers Brandon Bledsoe, Carolyn Morris, and Pamela A. Muller. CITY COUNCIL ABSENT : Councilmember Gregory Jones. STAFF PRESENT :City Manager Shana Yelverton, Assistant City Manager / Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of Community Services Chris Tribble, Deputy Director of Community Services Kari Happold, Deputy Director of Community Services Kerry McGeath, Senior Center Coordinator Amanda Troum, Director of Economic Development Greg Last, Director of Finance Sharen Jackson, Director of Human Resources Kevin Hugman, Director of Information Technology Dale Dean, Information Technology Technician Vicky Roche, Information Technology Technician Eric Lusk, Director of Planning and Development Services Ken Baker, Deputy Director of Planning and Development Services Dennis Killough, Chief Building Official Paul Ward, Planner I Daniel Cortez, Chief of Police Services Robert Finn, Crime Victim Liaison Deborah Hardin, Deputy Chief of Police Services Rusty Daniels, Lieutenant Ben Brown, Police Officer Alton Wells, Deputy Chief of Fire Services Bryan Thomas, Fire Lieutenant Marshall Urbanosky, Fire Driver / Engineer KJ VanNatta, Fire Fighter / Paramedic Kelly Clements, Fire Fighter / Paramedic Jim Cox, Director of Public Works Robert Price, Deputy Director of Public Works Gordon Mayer, Facility Manager Jeff Parrack, Environmental Coordinator Christi Upton, City Attorney Tim Sralla, and City Secretary Lori Payne. WORK SESSION: Agenda Item No. 1. Call to order. The work session was called to order by Mayor Terrell at 5:39 p.m. Agenda Item No. 2. Invocation. Chaplain of the Month, David Whitington, gave the invocation. Mayor Terrell led the pledge of allegiance. Agenda Item No. 3. I2ACTion Award Recognition (January - July 2009). City Manager Yelverton introduced Director Hugman who presented this item to the I2ACT award winners. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009 Page 1 of 8 Agenda Item No. 4. FY 2010 proposed budget overview. City Manager Yelverton presented this item to Council. Mayor Terrell closed the joint work session at 6:30 p.m. REGULAR SESSION: Agenda Item No. 1. Call to order. The regular session of the City Council was called to order by Mayor Terrell at 6:30 p.m. Agenda Item No. 2A. Executive Session. Mayor Terrell announced City Council would be going into Executive Session pursuant to the Texas Government Code Section 551.072, deliberation regarding real property; Section 551.074, deliberation regarding personnel matters; and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:30 p.m. Executive Session began at 7:10 p.m. and ended at 8:00 p.m. Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the regular meeting at 8:13 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 3A1. - Update of upcoming meetings and events. Mayor Terrell announced upcoming meetings and events. Councilmember Morris provided information on the PKD Walk on September 26, 2009. Agenda Item No. 3A2. Special recognition of CISD students: cultural exchange program in China. Mayor Terrell introduced Dr. Cathy Friar and Dr. Jan Morgan who spoke about the cultural exchange program and introduced each of the students. Student Nate Pisik gave an individual report on the trip. Agenda Item No. 3A3. Special recognition of the Isle at Watermere: the 2009 Best of 50+ Housing Award Best Assisted Living Community. Mayor Terrell recognized Scott Simmons and Rick Simmons from the Isle at Watermere for this award from the . Mayor Terrell also recognized the Planning and Development Services Department for the APA Planning Excellence award they recently received. Agenda Item No. 3B. . City Manager Yelverton announced the next budget meeting will be held on September 1, 2009 during the regular City Council meeting work session. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. Council also added the following items to the UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009 Page 2 of 8 consent agenda: item 7A to table to October 20, 2009 and items 8A and 8B to table to allow time for interviews. Agenda Item No. 4A. Approve minutes from the August 3, 2009 joint meeting between the City Council, Southlake Parks Development Corporation and Parks and Recreation Board and the August 4, 2009 regular City Council meeting. The minutes were approved as presented. Agenda Item No. 4B. Approve a Professional Services Agreement for an environmental assessment on the T.W. King Waterline with Freese and Nichols, Inc. A presentation was not made on this item. Agenda Item No. 4C. Approve purchases of furniture, fixtures, and equipment from various vendors for the new DPS Headquarters in an amount not to exceed $1,192,987. A presentation was not made on this item. Agenda Item No. 4D. Approve purchases for IT Virtualization Project from USA Consulting/Macer Technology, Calence, and XNet in the amount of $227,975.68. A presentation was not made on this item. st Agenda Item No. 4E. Ordinance No. 733-A, 1 Reading, Approve a speed limit ordinance amending Section 18-80 of the Southlake City Code revising the location of school crossing zones. A presentation was not made on this item. st Agenda Item No. 4F. Ordinance No. 480-589 (ZA09-021), 1 Reading, Zoning Change and Concept Plan for Lots 5 and 6, Block 1, Primrose Lane, on property being described as Tract 2C5, A.H. Chivers Survey, Abstract No. 299 and being located at 1030 Primrose Lane. Current Zoning: AG Agricultural District. Requested Zoning: SF- 20A Single-Family Residential District. SPIN Neighborhood # 3. A presentation was not made on this item. Agenda Item No. 4G. Approve revisions to the City of Southlake Strategy Map. A presentation was not made on this item. st Agenda Item No. 7A. Ordinance No. 480-588 (ZA09-017), 1 Reading, Zoning Change and Site Plan for Bethel Methodist Church of Southlake on property being described as Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18, and being located at 180 and 190 Jellico Circle West. Current Zoning: SF-1A Single-Family Residential District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #11. The applicant requested to table this item to the October 20, 2009 City Council meeting. Agenda Item No. 8A. Resolution No. 09-051, Appoint members to the Southlake Business Council. Council decided to table this item to allow for the opportunity to conduct interviews of the applicants. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009 Page 3 of 8 Agenda Item No. 8B. Resolution No. 09-052, Appoint members to the Crime Control and Prevention District Board of Directors. Council decided to table this item to allow for the opportunity to conduct interviews of the applicants. Motion was made to approve consent agenda items 4A; 4B; 4C; 4D; 4E; 4F; 4G; tabling item 7A to the October 20, 2009 City Council meeting; tabling item 8A; and tabling item 8B. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 REGULAR AGENDA: Agenda Item No. 5. Public Forum. No one spoke during the public forum. nd Agenda Item No. 6A. Ordinance No. 961, 2 Reading, Amend Chapter 5, Article IV "Contractor Registration Ordinance" of the Southlake City Code. Director Baker presented this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING SOUTHLAKE CITY CODE, CHAPTER 5 ARTICLE IV, THE CONTRACTOR REGISTRATION REGULATIONS; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERIBILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. nd Motion was made to approve Ordinance No. 961, 2 Reading, Amend Chapter 5, Article IV "Contractor Registration Ordinance" of the Southlake City Code adding the following language to the General ContracA General Contractor does not Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 Agenda Item No. 6B. ZA09-028, Site Plan for Lot 2R2 Stonebridge Park Addition on property being described as Lot 2R2, Block 1, Stonebridge Park Addition and being located at 165 Stonebridge Lane. Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #11. Director Baker presented this item to Council. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009 Page 4 of 8 No one spoke during the public hearing. Motion was made to approve ZA09-028, Site Plan for Lot 2R2 Stonebridge Park Addition granting the requested variances and subject to Site Plan Review Summary No. 3, dated August 11, 2009. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 Agenda Item No. 6C. ZA09-029, Site Plan for an addition to the City of Southlake Senior Activity Center on property being described as Lot 1R, Block 1, City of Southlake Municipal Complex, and being located at 307 Parkwood Lane. Current Zoning: CS Community Service District. SPIN Neighborhood #9. Deputy Director Killough, Director Price and City Manager Yelverton presented this item to Council. Council discussed this request. Mayor Terrell opened the public hearing. Mayor Terrell read the comment cards from those that wished to record their opposition but did not wish to speak: would suggest / noting Anne and John Simonds, 601 Parkwood Drive, Southlake, Texas; Ernie Stockton, 501 Northwood Court, Southlake, Texas; and, Mary Ann Walters, 502 Northwood Court, Southlake, Texas. Lauren Stockton, 501 Northwood Trail, Southlake, Texas, spoke in opposition. Richard Potts, 500 Northwood Trail, Southlake, Texas, spoke in opposition. Michael Unger, 503 Northwood Trail, Southlake, Texas, spoke in opposition. Candice Cohlima-Unger, 503 Northwood Trail, Southlake, Texas, spoke in opposition. Mayor Terrell closed the public hearing. Director Baker, Director Price, City Manager Yelverton, and Police Chief Finn answered Council continued discussion of this item. Mayor Terrell allowed Mrs. Stockton speak again. Lauren Stockton voiced additional concerns. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009 Page 5 of 8 Mayor Terrell closed the public hearing a second time. Motion was made to approve ZA09-029, Site Plan for an addition to the City of Southlake Senior Activity Center including the 19 additional parking spaces and reconfiguring the current parking, and including Site Plan Review Summary No. 1, dated July 31, 2009 and granting the requested variances. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 Agenda Item No. 6D. ZA09-030, Site Plan for 175 Westwood Drive for parking lot expansion on property being described as Lot 25R-2, Block 1, Woodland Heights Addition and being located at 175 Westwood Drive. Current Zoning: O1 Office District. SPIN Neighborhood #8. Deputy Director Killough presented this item and answered uestions. Applicant James Coats, 425 Miranda Terrace, Bedford, Texas addressed the landscaping questions. Council discussed this request. No one spoke during the public hearing. Motion was made to approve ZA09-030, Site Plan for 175 Westwood Drive requiring that the entire length of the northern boundary of the parking area be included with a parallel H1-type hedge row as referenced in the zoning and landscape ordinance; willingness to replace the current tree that may perish in the near future and to relocate said tree; subject to Site Plan Review Summary No. 2, dated August 11, 2009 and granting the requested variance for stacking depth. Motion: Bledsoe Second: Muzyka Ayes: Bledsoe, Morris, Muller, Muzyka, Terrell Nays: Hill Approved: 5-1 Agenda Item No. 6E. ZA09-031, Site Plan for shade structures at Durham Elementary and Intermediate Schools on property being described as Lot 1, Block 1, Carroll ISD No. 1 Addition and being located at 801 Shady Oaks Drive. Current Zoning: CS Community Service District. SPIN Neighborhood #4. Director Baker presented this item to Council. Tina Wasserman, 520 West Highland Street, Southlake, Texas and Dr. Derek Citty, 3051 Dove Road, Grapevine, Texas were available to answer questions. No one spoke during the public hearing. Motion was made to approve ZA09-031, Site Plan for shade structures at Durham Elementary and Intermediate Schools granting the requested variance. Motion: Hill Second: Muzyka UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009 Page 6 of 8 Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 Mayor Terrell called for a break at 10:37 p.m. and reconvened the meeting at 10:51 p.m. st Agenda Item No. 7B. Ordinance No. 480-590 (ZA09-032), 1 Reading, Zoning Change and Site Plan for Carroll ISD Middle School on property being described as a portion of Tract 1, a portion of Tract 2A, a portion of Tract 2B1 and a portion of Tract 3, Thomas Mahan Survey, Abstract No. 1049 and being located at 1801 East Highland Street. Current Zoning: AG Agricultural. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #4. Director Baker and Director Price presented this item to Council. CISD Representative, Dr. Derek Citty, 3051 Dove Road, Grapevine, Texas, along with consultants John Blacker with Hart, Gaugler & Associates, John Haugen with NATEX and Shane Garthoff with Garthoff Design made a presentation and answered questions. Council discussed this request. Mayor Terrell allowed the public to speak. No one spoke. st Motion was made to approve Ordinance No. 480-590 (ZA09-032), 1 Reading, Zoning Change and Site Plan for Carroll ISD Middle School subject to Site Plan Review Summary No. 2, dated August 11, 2009 granting requested variances and asking the applicant to review fencing options before second reading. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 Agenda Item No. 9A. Consider SV09-014, Variance to the Shops of Southlake Conditional Sign Permit for Let's Makeup located at 1431 East Southlake Boulevard, Suite 525. Deputy Director Killough presented this item to Council. Applicant David Palmer, 3102 Maple Avenue, Dallas, Texas Jackie Hamilton introduced her new business to Council. Motion was made to approve SV09-014, Variance to the Shops of Southlake Conditional Sign Permit for Let's Makeup located at 1431 East Southlake Boulevard, Suite 525 and granting the requested variance. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009 Page 7 of 8 Agenda Item No. 11. Meeting adjourned. Mayor Terrell adjourned the meeting at 12:22 a.m. *An audio recording of this meeting will be permanently retained in the City ______________________________ John Terrell Mayor ATTEST: ______________________________ Lori Payne City Secretary UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009 Page 8 of 8