Item 4A
REGULAR CITY COUNCIL MEETING MINUTES: AUGUST 18, 2009
LOCATION
:1400 Main Street, Southlake, Texas
rd
3 Floor Training Rooms in Town Hall
CITY COUNCIL PRESENT
: Mayor John Terrell, Mayor Pro Tem Virginia M. Muzyka,
Deputy Mayor Pro Tem Laura K. Hill, and Councilmembers Brandon Bledsoe, Carolyn
Morris, and Pamela A. Muller.
CITY COUNCIL ABSENT
: Councilmember Gregory Jones.
STAFF PRESENT
:City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kari
Happold, Deputy Director of Community Services Kerry McGeath, Senior Center
Coordinator Amanda Troum, Director of Economic Development Greg Last, Director of
Finance Sharen Jackson, Director of Human Resources Kevin Hugman, Director of
Information Technology Dale Dean, Information Technology Technician Vicky Roche,
Information Technology Technician Eric Lusk, Director of Planning and Development
Services Ken Baker, Deputy Director of Planning and Development Services Dennis
Killough, Chief Building Official Paul Ward, Planner I Daniel Cortez, Chief of Police
Services Robert Finn, Crime Victim Liaison Deborah Hardin, Deputy Chief of Police
Services Rusty Daniels, Lieutenant Ben Brown, Police Officer Alton Wells, Deputy Chief
of Fire Services Bryan Thomas, Fire Lieutenant Marshall Urbanosky, Fire Driver /
Engineer KJ VanNatta, Fire Fighter / Paramedic Kelly Clements, Fire Fighter /
Paramedic Jim Cox, Director of Public Works Robert Price, Deputy Director of Public
Works Gordon Mayer, Facility Manager Jeff Parrack, Environmental Coordinator Christi
Upton, City Attorney Tim Sralla, and City Secretary Lori Payne.
WORK SESSION:
Agenda Item No. 1. Call to order. The work session was called to order by Mayor Terrell
at 5:39 p.m.
Agenda Item No. 2. Invocation. Chaplain of the Month, David Whitington, gave the
invocation. Mayor Terrell led the pledge of allegiance.
Agenda Item No. 3. I2ACTion Award Recognition (January - July 2009). City Manager
Yelverton introduced Director Hugman who presented this item to the I2ACT award
winners.
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Agenda Item No. 4. FY 2010 proposed budget overview. City Manager Yelverton
presented this item to Council.
Mayor Terrell closed the joint work session at 6:30 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order. The regular session of the City Council was called to
order by Mayor Terrell at 6:30 p.m.
Agenda Item No. 2A. Executive Session. Mayor Terrell announced City Council would
be going into Executive Session pursuant to the Texas Government Code Section
551.072, deliberation regarding real property; Section 551.074, deliberation regarding
personnel matters; and Section 551.087, deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 6:30 p.m. Executive
Session began at 7:10 p.m. and ended at 8:00 p.m.
Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the regular meeting at 8:13
p.m. and asked if any action was necessary from Executive Session. No action was
necessary.
Agenda Item No. 3A1. - Update of upcoming meetings and events.
Mayor Terrell announced upcoming meetings and events. Councilmember Morris
provided information on the PKD Walk on September 26, 2009.
Agenda Item No. 3A2. Special recognition of CISD students: cultural exchange program
in China. Mayor Terrell introduced Dr. Cathy Friar and Dr. Jan Morgan who spoke about
the cultural exchange program and introduced each of the students. Student Nate Pisik
gave an individual report on the trip.
Agenda Item No. 3A3. Special recognition of the Isle at Watermere: the 2009 Best of
50+ Housing Award Best Assisted Living Community. Mayor Terrell recognized Scott
Simmons and Rick Simmons from the Isle at Watermere for this award from the
.
Mayor Terrell also recognized the Planning and Development Services Department for
the APA Planning Excellence award they recently received.
Agenda Item No. 3B. . City Manager Yelverton announced the
next budget meeting will be held on September 1, 2009 during the regular City Council
meeting work session.
CONSENT AGENDA:
Consent agenda items are considered to be routine by the City
Council and are enacted with one motion. Council also added the following items to the
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consent agenda: item 7A to table to October 20, 2009 and items 8A and 8B to table to
allow time for interviews.
Agenda Item No. 4A. Approve minutes from the August 3, 2009 joint meeting between
the City Council, Southlake Parks Development Corporation and Parks and Recreation
Board and the August 4, 2009 regular City Council meeting. The minutes were
approved as presented.
Agenda Item No. 4B. Approve a Professional Services Agreement for an environmental
assessment on the T.W. King Waterline with Freese and Nichols, Inc. A presentation
was not made on this item.
Agenda Item No. 4C. Approve purchases of furniture, fixtures, and equipment from
various vendors for the new DPS Headquarters in an amount not to exceed $1,192,987.
A presentation was not made on this item.
Agenda Item No. 4D. Approve purchases for IT Virtualization Project from USA
Consulting/Macer Technology, Calence, and XNet in the amount of $227,975.68. A
presentation was not made on this item.
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Agenda Item No. 4E. Ordinance No. 733-A, 1 Reading, Approve a speed limit
ordinance amending Section 18-80 of the Southlake City Code revising the location of
school crossing zones. A presentation was not made on this item.
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Agenda Item No. 4F. Ordinance No. 480-589 (ZA09-021), 1 Reading, Zoning Change
and Concept Plan for Lots 5 and 6, Block 1, Primrose Lane, on property being
described as Tract 2C5, A.H. Chivers Survey, Abstract No. 299 and being located at
1030 Primrose Lane. Current Zoning: AG Agricultural District. Requested Zoning: SF-
20A Single-Family Residential District. SPIN Neighborhood # 3. A presentation was not
made on this item.
Agenda Item No. 4G. Approve revisions to the City of Southlake Strategy Map. A
presentation was not made on this item.
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Agenda Item No. 7A. Ordinance No. 480-588 (ZA09-017), 1 Reading, Zoning Change
and Site Plan for Bethel Methodist Church of Southlake on property being described as
Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18, and being located at 180
and 190 Jellico Circle West. Current Zoning: SF-1A Single-Family Residential District.
Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #11. The
applicant requested to table this item to the October 20, 2009 City Council meeting.
Agenda Item No. 8A. Resolution No. 09-051, Appoint members to the Southlake
Business Council. Council decided to table this item to allow for the opportunity to
conduct interviews of the applicants.
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Agenda Item No. 8B. Resolution No. 09-052, Appoint members to the Crime Control
and Prevention District Board of Directors. Council decided to table this item to allow for
the opportunity to conduct interviews of the applicants.
Motion was made to approve consent agenda items 4A; 4B; 4C; 4D; 4E; 4F; 4G; tabling
item 7A to the October 20, 2009 City Council meeting; tabling item 8A; and tabling item
8B.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
REGULAR AGENDA:
Agenda Item No. 5. Public Forum. No one spoke during the public forum.
nd
Agenda Item No. 6A. Ordinance No. 961, 2 Reading, Amend Chapter 5, Article IV
"Contractor Registration Ordinance" of the Southlake City Code. Director Baker
presented this item to Council. In accordance with Section 4.21 of the City Charter, the
caption for this item is listed as follows:
AN ORDINANCE AMENDING SOUTHLAKE CITY CODE, CHAPTER 5 ARTICLE IV,
THE CONTRACTOR REGISTRATION REGULATIONS; PROVIDING A PENALTY
CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERIBILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN
PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
nd
Motion was made to approve Ordinance No. 961, 2 Reading, Amend Chapter 5,
Article IV "Contractor Registration Ordinance" of the Southlake City Code adding the
following language to the General ContracA General Contractor does not
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Agenda Item No. 6B. ZA09-028, Site Plan for Lot 2R2 Stonebridge Park Addition on
property being described as Lot 2R2, Block 1, Stonebridge Park Addition and being
located at 165 Stonebridge Lane. Current Zoning: S-P-2 Generalized Site Plan District.
SPIN Neighborhood #11. Director Baker presented this item to Council.
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No one spoke during the public hearing.
Motion was made to approve ZA09-028, Site Plan for Lot 2R2 Stonebridge Park
Addition granting the requested variances and subject to Site Plan Review Summary
No. 3, dated August 11, 2009.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Agenda Item No. 6C. ZA09-029, Site Plan for an addition to the City of Southlake Senior
Activity Center on property being described as Lot 1R, Block 1, City of Southlake
Municipal Complex, and being located at 307 Parkwood Lane. Current Zoning: CS
Community Service District. SPIN Neighborhood #9. Deputy Director Killough, Director
Price and City Manager Yelverton presented this item to Council. Council discussed
this request.
Mayor Terrell opened the public hearing.
Mayor Terrell read the comment cards from those that wished to record their opposition
but did not wish to speak:
would suggest / noting
Anne and John Simonds, 601 Parkwood Drive, Southlake, Texas;
Ernie Stockton, 501 Northwood Court, Southlake, Texas; and,
Mary Ann Walters, 502 Northwood Court, Southlake, Texas.
Lauren Stockton, 501 Northwood Trail, Southlake, Texas, spoke in opposition.
Richard Potts, 500 Northwood Trail, Southlake, Texas, spoke in opposition.
Michael Unger, 503 Northwood Trail, Southlake, Texas, spoke in opposition.
Candice Cohlima-Unger, 503 Northwood Trail, Southlake, Texas, spoke in opposition.
Mayor Terrell closed the public hearing.
Director Baker, Director Price, City Manager Yelverton, and Police Chief Finn answered
Council continued discussion of this item.
Mayor Terrell allowed Mrs. Stockton speak again.
Lauren Stockton voiced additional concerns.
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Mayor Terrell closed the public hearing a second time.
Motion was made to approve ZA09-029, Site Plan for an addition to the City of
Southlake Senior Activity Center including the 19 additional parking spaces and
reconfiguring the current parking, and including Site Plan Review Summary No. 1, dated
July 31, 2009 and granting the requested variances.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Agenda Item No. 6D. ZA09-030, Site Plan for 175 Westwood Drive for parking lot
expansion on property being described as Lot 25R-2, Block 1, Woodland Heights
Addition and being located at 175 Westwood Drive. Current Zoning: O1 Office District.
SPIN Neighborhood #8. Deputy Director Killough presented this item and answered
uestions. Applicant James Coats, 425 Miranda Terrace, Bedford, Texas
addressed the landscaping questions. Council discussed this request.
No one spoke during the public hearing.
Motion was made to approve ZA09-030, Site Plan for 175 Westwood Drive requiring
that the entire length of the northern boundary of the parking area be included with a
parallel H1-type hedge row as referenced in the zoning and landscape ordinance;
willingness to replace the current tree that may perish in the
near future and to relocate said tree; subject to Site Plan Review Summary No. 2, dated
August 11, 2009 and granting the requested variance for stacking depth.
Motion: Bledsoe
Second: Muzyka
Ayes: Bledsoe, Morris, Muller, Muzyka, Terrell
Nays: Hill
Approved: 5-1
Agenda Item No. 6E. ZA09-031, Site Plan for shade structures at Durham Elementary
and Intermediate Schools on property being described as Lot 1, Block 1, Carroll ISD No.
1 Addition and being located at 801 Shady Oaks Drive. Current Zoning: CS Community
Service District. SPIN Neighborhood #4. Director Baker presented this item to Council.
Tina Wasserman, 520 West Highland Street, Southlake, Texas and Dr. Derek Citty,
3051 Dove Road, Grapevine, Texas were available to answer questions.
No one spoke during the public hearing.
Motion was made to approve ZA09-031, Site Plan for shade structures at Durham
Elementary and Intermediate Schools granting the requested variance.
Motion: Hill
Second: Muzyka
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Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Mayor Terrell called for a break at 10:37 p.m. and reconvened the meeting at 10:51
p.m.
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Agenda Item No. 7B. Ordinance No. 480-590 (ZA09-032), 1 Reading, Zoning Change
and Site Plan for Carroll ISD Middle School on property being described as a portion of
Tract 1, a portion of Tract 2A, a portion of Tract 2B1 and a portion of Tract 3, Thomas
Mahan Survey, Abstract No. 1049 and being located at 1801 East Highland Street.
Current Zoning: AG Agricultural. Requested Zoning: S-P-1 Detailed Site Plan District.
SPIN Neighborhood #4. Director Baker and Director Price presented this item to
Council. CISD Representative, Dr. Derek Citty, 3051 Dove Road, Grapevine, Texas,
along with consultants John Blacker with Hart, Gaugler & Associates, John Haugen with
NATEX and Shane Garthoff with Garthoff Design made a presentation and answered
questions. Council discussed this request.
Mayor Terrell allowed the public to speak. No one spoke.
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Motion was made to approve Ordinance No. 480-590 (ZA09-032), 1 Reading, Zoning
Change and Site Plan for Carroll ISD Middle School subject to Site Plan Review
Summary No. 2, dated August 11, 2009 granting requested variances and asking the
applicant to review fencing options before second reading.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Agenda Item No. 9A. Consider SV09-014, Variance to the Shops of Southlake
Conditional Sign Permit for Let's Makeup located at 1431 East Southlake Boulevard,
Suite 525. Deputy Director Killough presented this item to Council. Applicant David
Palmer, 3102 Maple Avenue, Dallas, Texas
Jackie Hamilton introduced her new business to Council.
Motion was made to approve SV09-014, Variance to the Shops of Southlake
Conditional Sign Permit for Let's Makeup located at 1431 East Southlake Boulevard,
Suite 525 and granting the requested variance.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
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Agenda Item No. 11. Meeting adjourned. Mayor Terrell adjourned the meeting at 12:22
a.m.
*An audio recording of this meeting will be permanently retained in the City
______________________________
John Terrell
Mayor
ATTEST:
______________________________
Lori Payne
City Secretary
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