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Item 4CM E M O R A N D U M August 10, 2009 To: Shana Yelverton,CityManager From:Jim C. Blagg, Assistant City Manager, Director of Public Safety Subject: Approve purchasesof Furniture, fixtures, and equipment for the new DPS Headquarters in an amount not to exceed $1,192, 987 Action Requested: Approve the purchase of furniture, fixtures and equipment for the new DPS Headquarters building from Wilson Project Management LLC in the amount of $302,899, Corporate Source LTD in the amount of $735,217, Southwest Solutions Group in the amount of $59,951, Foliot Furniture Inc. in the amount of $14,450, and Maharam in the amount of $80,470 for furniture, fixtures, and equipment for the new DPS Headquarters. Background The project budget for the new Department of Public Information: Safety Headquarters includes funds for the furniture, fixtures and equipment. This includes such items as desks, chairs, tables, open office systems, refrigerators, exercise equipment, etc. These are all items necessary for employees to function in the building. These items were bid separately because they are not part of the maximum guaranteed price for the construction of the building itself. The bids were submitted to furniture dealerships on June 16, 2009. Bids were received on July 7, 2009 and then were analyzed by the staff and architect. The recommendations are included in this memo. Financial Considerations: These purchases are $399,014 below the budget of $1,592,000 for FF&E. Funds are available in the overall project budget. Strategic Link: Safety and Security: Achieve the /Quality Highest level of safetyand security Development: Invest in and maintain highquality public assets and security Citizen Input/ Board Review: TheCrime Control Board approved this item at their August 11, 2009 meeting on a vote of 7 to 0. Crime Control and Prevention District Board FF&E for DPS Headquarters Page 2 of 3 Legal Review: N/A Alternatives: Reject bids and re-bid the project Supporting Documents: Attached bid tabulation sheets Staff Recommendation: Approve the purchase of furniture, fixtures and equipment for the new DPS Headquarters building from Wilson Project Management LLC in the amount of $302,899, Corporate Source LTD in the amount of $735,217, Southwest Solutions Group in the amount of $59,951, Foliot Furniture Inc. in the amount of $14,450, and Maharam in the amount of $80,470 for furniture, fixtures, and equipment for the new DPS Headquarters. 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