Agenda FinalITEM 4B Approve a Professional Services Agreement for an environmental assessment on the T.W. King Waterline with Freese and Nichols, Inc. Drinking Water State Revolving Fund (DWSRF)
Texas Water Development Board (TWDB) provides financial assistance to municipalities TWDB provides effective and efficient administration of the DWSRF program DWSRF program set-aside
funds are used to improve public health protection programs Drinking Water State Revolving Fund (DWSRF) City requested approximately 14 million dollars funding for the T.W. King 30”
water transmission line Eligible for FY 2010 DWSRF program Final invitations in 4th quarter 2009 Prompt completion of environmental assessment Environmental Assessment Required as
part of approval for TWDB Drinking Water SRF Loan Funds if selected Site visit conducted to record observations in project area Coordination with multiple state and local agencies
Prepare draft and final environmental assessment document for review and comments Public hearing held if required Final environmental assessment document will incorporate the hearing
record Recommendation Approve a Professional Services Agreement for an environmental assessment on the T.W. King Waterline with Freese and Nichols, Inc. Questions? Furniture, Fixtures
& Equipment for DPS HQ Link to strategy map Review project budget for FF&E Review vendors, items purchased and amounts Staff and architect recommendation Furniture, Fixtures & Equipment
for DPS HQ Original Project Budget: $1,592,000 Current FFE Purchases: $1,192,987 Remaining FFE Budget: $ 399,014 Future anticipated FFE expenditures Phone System: $ 90,000 LAN: $180,000
Traffic Signal $ 80,000 Final expenditures expected to be $49,000 below budget Furniture, Fixtures & Equipment for DPS HQ Selected Vendors and Cost Wilson Project Management $302,899
Corporate Source LTD $735,217 Southwest Solutions Group $ 59,951 Foliot Furniture Inc $ 14,450 Maharam $ 80,470 Furniture, Fixtures & Equipment for DPS HQ FF&E Examples Questions?
Jim C. Blagg 817.748.8601 Item 4E Ordinance No. 733-A, 1st Reading, Approve a Speed Limit Ordinance Amending Section 18-80 of the Southlake City Code revising the location of School
Crossing Zones Ordinance 733-A Original Ordinance Approved 1999 Establishes School Zone Crossing Zones Times in effect 30 minutes before and after start of school 30 minutes before
and after dismissal of school Ordinance 733-A Addresses all accredited schools Does not include Day Cares Ordinance Revisions Removes E. Highland school zone for closed Carroll Intermediate
Shortens N. Carroll Avenue school zone for Johnson Elementary as result of closed Carroll Intermediate Updates ordinance with locations of existing school zone signage RECOMMENDATION
Ordinance No. 733-A, 1st Reading, Approve a Speed Limit Ordinance amending Section 18-80 of the Southlake City Code revising the location of school crossing zones Questions? Strategy
Map Revisions Two proposed revisions to map: Definitions for focus areas Add clarity to focus areas New corporate objective Address the City’s new strategy for tourism Focus Area Definitions
Safety & Security: The establishment and maintenance of protective measures and policies that reduce danger, risk or injury to individuals who live, work or visit the City of Southlake
and their property. Mobility: The efficient movement of pedestrians and vehicles from place to place within Southlake through means such as roads, sidewalks, and trails. Focus Area
Definitions Infrastructure: Capital assets that provide city services within Southlake such as parks, buildings, water, sewer, drainage systems, sidewalks and roadway systems. Performance
Management & Service Delivery: The formalized, results-oriented method used to apply best management practices and fact-based decision making to measure, monitor, and improve performance
toward meeting strategic objectives, providing services, and enhancing accountability. Focus Area Definitions Quality Development: The skillful preparation and execution of plans and
policies ensuring an attractive, safe, financially viable and sustainable community for Southlake residents and businesses. Partnerships and Volunteerism: The active promotion of alliances
through community involvement focused on giving time, energies, or talents to individuals and groups for the enrichment of the Southlake community and its strategic affiliations. * *
This item incorporates two changes to the City’s strategy map. The City’s strategy map is the communication tool that articulates the City Council’s overall strategic direction to staff,
as well as the community. Revisions to this map will set the priorities for City departments’ business plans and subsequent work plans. * First, staff is proposing definitions for each
of the City’s focus areas. At the last City Council strategic retreat, back in January, the City Council asked Staff to propose definitions for each of the City’s focus areas for City
Council consideration. The proposed definitions were created by each of the Focus Area Cabinets and are proposed as the following: * * * The second item for Council’s consideration is
the addition of a new corporate objective to address the City’s tourism strategy. This has been added under the “Serve Our Customers” perspective on the City’s Strategy Map as objective
C5. The exact wording for this new objective, Enhance resident quality of life and business sustainability through tourism, came from the City Council’s June retreat discussion regarding
the City’s tourism strategy. Staff Recommends the Approval of the proposed revisions to the City of Southlake Strategy Map as presented. If Council so chooses they may Propose alternative
definitions/wording, or decide to maintain the current Strategy Map with no definitions for the focus areas. * CONCEPT PLAN CONCEPT PLAN ELEVATION RENDERING SITE PLAN ENLARGED CONCEPT
PLAN LOT 5 LOT 6 VARIANCES Section 8.01.E: A row or tier of lots having a minimum lot width of 125 feet at the rear property line shall be provided adjacent to any residential zoned
or platted and contains least of one acre or any property shown on the approved City Land Use Plan to be Low Density Residential Section 8.01.G referring to buffer lots that a minimum
30,000 square foot lots shall be required on all lots adjacent to platted property zone SF-1 or RE CONCEPT PLAN ELEVATION RENDERING SITE PLAN ENLARGED CONCEPT PLAN LOT 5 LOT 6 20,000
SQ. FEET 20,440 SQ. FEET 123.74’ P&Z ACTION: August 6, 2009, Approved passed (5-0) subject to Concept Plan Review Summary No. 2 dated July 10, 2009 granting the requested variances.
Questions? Ken Baker (817) 748-8067 Daniel Cortez (817) 748-8070 Item 4G Approve revisions to the City of Southlake Strategy Map. City of Southlake Strategy Map The City of
Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in
everything that we do. Fulfill Our Mission Live Our Core Values Promote Learning and Growth Provide Financial Stewardship Serve Our Customers C1 Achieve the highest standards of safety
and security C3 Provide attractive and unique spaces for enjoyment of personal interests C4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment
C2 Provide travel convenience within city and region B5 Optimize use of technology B1 Implement and share best practices across all departments B3 Pursue innovative service delivery
options B4 Provide high quality customer service B2 Collaborate with select partners to implement service solutions F1 Achieve competitive financial benchmarks F2 Maintain or improve
AA bond rating F4 Maximize return on investments F3 Invest to provide and maintain high quality public assets Manage the Business Safety Mobility Infrastructure
Performance Management Quality Partnerships and Security and Service Delivery Development
and Volunteerism L2 Enhance leadership capabilities to deliver results L3 Attract, develop and retain a skilled workforce L1 Ensure our people understand the strategy and how
they contribute to it L4 Recognize and reward high performers L5 Actively promote opportunities for partnerships and volunteer involvement (individual and group) Deliver on Our Focus
Areas Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork C5 Enhance resident quality of life and business sustainability through tourism Questions? Contact
Ben Thatcher 817.748.8005 * * In this presentation we will show the link to the strategy map, review with you the budget for the FF&E, review the vendors and items to be purchased and
show you the staff and architect recommendation. This item addresses the Council focus areas of Safety and Security and Quality Development. It meets the corporate objectives of Achieving
the highest standards of safety and security and investing to promote and maintain high quality public assets The original budget for FF&E was $1,592,000. Theses purchases are in the
amount of $1,192,987 or $399,014 below the original budget. In addition to these purchases we will need to also purchase a phone system, local area network and a traffic signal leaving
a balance in the FF&E budget of $49,000. These items were put out to bid on June 16, 2009. Bids were received on July 7, 2009. The staff and architect reviewed the bids and made visits
to the vendors sites to look at the items proposed. After reviewing the bids and the items the staff and architect recommend that the bids be awarded to Wilson Project Management in
the amount of $302,899; Corporate Source LTD in the amount of $735,217; Southwest Solutions Group in the amount of $59,951; Foliot Furniture, Inc. in the amount of $14,450; and , Maharam
in the amount of $80,470. The Crime Control Board reviewed these bids at its August 11, 2009 meeting and recommended them to the Council by a vote of 7 to 0. Here are just a few examples
of the kind of purchases we are talking about. If you have any questions please contact Jim Blagg at 817,748.8601. * * * * * * * * * Jim C. Blagg Item 4C Approve purchases of furniture,
fixtures, and equipment from various vendors for the new DPS Headquarters in an amount not to exceed $1,192,987 City of Southlake Strategy Map Live Our Core Values The City of Southlake
provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything
that we do. Fulfill Our Mission Promote Learning and Growth Provide Financial Stewardship Serve Our Customers C1 Achieve the highest standards of safety and security C3 Provide attractive
and unique spaces for enjoyment of personal interests C4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment C2 Provide travel convenience within
city and region B5 Optimize use of technology B1 Implement and share best practices across all departments B3 Pursue innovative service delivery options B4 Provide high quality customer
service B2 Collaborate with select partners to implement service solutions F1 Achieve competitive financial benchmarks F2 Maintain or improve AA bond rating F4 Maximize return on investments
F3 Invest to provide and maintain high quality public assets Manage the Business Safety Mobility Infrastructure Performance Management Quality
Partnerships and Security and Service Delivery Development and Volunteerism L2 Enhance leadership
capabilities to deliver results L3 Attract, develop and retain a skilled workforce L1 Ensure our people understand the strategy and how they contribute to it L4 Recognize and reward
high performers L5 Actively promote opportunities for partnerships and volunteer involvement (individual and group) Deliver on Our Focus Areas Integrity ● Innovation ● Accountability
● Commitment to Excellence ● Teamwork Item 4D Approve purchases for IT Virtualization Project from USA Consulting/Macer Technology, Calence, and XNet in the amount of $227,975.68.
Project consists of 4 parts : SAN (Storage Area Network) Servers (4) Network Switching Equipment (3) Application Services - Citrix High level project definition: Project Definition
This project will create a virtual server and application environment that will improve application performance and accessibility while decreasing the need for hardware equipment and
maintenance costs. Driving Factors for Virtualization Project Improve service levels between the city and the IT department 2. Reduce/avoid cost and risk by reducing system complexity
3. Streamline business and/or systems processes City of Southlake Strategy Map Live Our Core Values To provide technology services to the City of Southlake that are aligned with the
Strategic Management System, secure, scalable, reliable, and financially viable. We will accomplish this through an organization that is managed efficiently, effectively, and underpinned
by the core values of the City Fulfill Our Mission Promote Learning and Growth Provide Financial Stewardship Serve Our Customers C1 Achieve the highest standards of safety and security
C3 Provide attractive and unique spaces for enjoyment of personal interests C4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment B5 Optimize
use of technology B1 Implement and share best practices across all departments B3 Pursue innovative service delivery options B4 Provide high quality customer service B2 Collaborate with
select partners to implement service solutions F4 Maximize return on investments F3 Invest to provide and maintain high quality public assets Manage the Business Safety
Mobility Infrastructure Performance Management Quality Partnerships and Security and
Service Delivery Development and Volunteerism L2 Enhance leadership capabilities to deliver results L3 Attract, develop and retain a skilled workforce L1 Ensure our people
understand the strategy and how they contribute to it L4 Recognize and reward high performers L5 Actively promote opportunities for partnerships and volunteer involvement (individual
and group) Deliver on Our Focus Areas Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork F2 Maintain or improve AA bond rating C2 Provide travel convenience
within city and region F1 Achieve competitive financial benchmarks Departmental Strategy Vision Statement To be a model information and technology organization recognized for proactive
leadership, value added/cost effective innovation, and best in class customer service. Mission Statement To provide technology services to the City of Southlake that are secure, scalable,
reliable, financially viable, and aligned with the city’s Strategic Management System. We will accomplish this through an organization that is efficiently and effectively managed and
whose practices are underpinned by the core values of the city. Benefits and Expected Outcomes Cost Avoidance / Cost Savings Lower power consumption requirements Extend life expectancy
of desktops / laptops from 3 to 6 years Reduce software license cost Improve Service Offerings Secure remote desktop access from any approved device Increase performance Ease of managing
software / hardware Improve Service Availability Systems configured for high availability and business continuity Benefits and Expected Outcomes Cost and Timelines Item Vendor DIR Contract
# (State Bid) Cost Budget (General Fund) EqualLogic SAN XNet DIR-SDD-890-TX $89,100.00 Dell Servers (4) XNet DIR-SDD-890-TX $35,501.48 Citrix (120 users) USA Consulting/Macer DIR-SDD-998
$54,097.00 Professional Services USA Consulting/Macer DIR-SDD-998 $35,000.00 Cisco Network Equipment (3) Calence DIR-SDD-236 $14,277.20 Total: $227,975.68 $228,768.62 **DIR – Department
of Information Resources Questions? Contact Dale Dean 817.748.8086 City of Southlake Strategy Map Live Our Core Values The City of Southlake provides municipal services that support
the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. Fulfill Our Mission Promote
Learning and Growth Provide Financial Stewardship Serve Our Customers C1 Achieve the highest standards of safety and security C3 Provide attractive and unique spaces for enjoyment of
personal interests C4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment C2 Provide travel convenience within city and region B5 Optimize use
of technology B1 Implement and share best practices across all departments B3 Pursue innovative service delivery options B4 Provide high quality customer service B2 Collaborate with
select partners to implement service solutions F1 Achieve competitive financial benchmarks F2 Maintain or improve AA bond rating F4 Maximize return on investments F3 Invest to provide
and maintain high quality public assets Manage the Business Safety Mobility Infrastructure Performance Management Quality Partnerships
and Security and Service Delivery Development and Volunteerism L2 Enhance leadership capabilities to deliver
results L3 Attract, develop and retain a skilled workforce L1 Ensure our people understand the strategy and how they contribute to it L4 Recognize and reward high performers L5 Actively
promote opportunities for partnerships and volunteer involvement (individual and group) Deliver on Our Focus Areas Integrity ● Innovation ● Accountability ● Commitment to Excellence
● Teamwork REMOVE SCHOOL CROSSING ZONES SCHOOL CROSSING ZONES TO REMAIN REMOVE SCHOOL CROSSING ZONES ZA09-021 Owner: Terra Stratfort Office, LP Applicant: Terra Land Management Co.
Paul Spain Request: Zoning Change and Concept Plan approval from “AG” Agricultural Zoning District to “SF-20A” Single-Family Residential Zoning District Location: 1030 Primrose
Lane Primrose Ln N Carroll Ave Carroll Meadows Ct Estes Park Subdivision Carillon Development Regular City Council Meeting August 18, 2009 LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall WORK SESSION 5:30 p.m.: 1. Call to order. 2. Invocation: David Whitington, Chaplain of the Month 3. I2ACTion Award Recognition (January
– July 2009) 4. FY 2010 proposed budget overview 5. Discuss all items on tonight’s meeting agenda. REGULAR SESSION: 1. Call to order. 2. Executive Session / Reconvene 3A. Mayor’s
Report 1. Update of upcoming meetings and events 2. Special recognition of CISD students: cultural exchange program in China 3. Special recognition of the Isle at Watermere: the
2009 Best of 50+ Housing Award – Best Assisted Living Community 3B. City Manager’s Report CONSENT AGENDA: 4A. Approve minutes from the August 3, 2009 joint meeting between the City
Council, Southlake Parks Development Corporation and Parks and Recreation Board and the August 4, 2009 regular City Council meeting. 4B. Approve a Professional Services Agreement for
an environmental assessment on the T.W. King Waterline with Freese and Nichols, Inc. 4C. Approve purchases of furniture, fixtures and equipment from various vendors for the new DPS
Headquarters in an amount not to exceed $1,192,987. 4D. Approve purchases for IT Virtualization Project from the USA Consulting / Macer Technology, Calence and Xnet in the amount of
$227,975.68. 4E. Ordinance No. 733-A, 1st Reading, Approve a speed limit ordinance amending Section 18-80 of the Southlake City Code revising the location of school crossing zones.
4F. Ordinance No. 480-589 (ZA09-021), 1st Reading, Zoning Change and Concept Plan for Lots 5 and 6, Block 1, Primrose Ln. on Tract 2C5, A.H. Chivers Survey, Abstract No. 299 at 1030
Primrose Ln. 4G. Approve revisions to the City of Southlake Strategy Map. REGULAR AGENDA: Public Forum. 6A. Ordinance No. 961, 2nd Reading, Amend Ch. 5, Article IV “Contractor Registration
Ordinance” of the Southlake City Code. PUBLIC HEARING 6B. ZA09-028, Site Plan for Lot 2R2, Stonebridge Park Addition at 165 Stonebridge Ln. Current Zoning: S-P-2. SPIN #11. PUBLIC
HEARING 6C. ZA09-029, Site Plan for an addition to the City of Southlake Senior Activity Center on Lot 1R, Block 1, City of Southlake Municipal Complex at 307 Parkwood Ln. Current
Zoning: CS. SPIN #9. PUBLIC HEARING 6D. ZA09-030, Site Plan for 175 Westwood Dr. for parking lot expansion on Lot 25R-2, Block 1,Woodland Heights Addition at 175 Westwood Dr. Current
Zoning: O-1. SPIN #8. PUBLIC HEARING 6E. ZA09-031, Site Plan for shade structures at Durham Elementary and Intermediate School on Lot 1, Block 1, Carroll ISD No. 1 Addition at 801
Shady Oaks Dr. Current Zoning: CS. SPIN #4. PUBLIC HEARING 7A. Ordinance No. 480-588 (ZA09-017), 1st Reading, Zoning Change and Site Plan for Bethel Methodist Church of Southlake on
Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18 at 180 and 190 Jellico Circle West. Current Zoning: SF-1A. Requested Zoning: S-P-1. SPIN #11. 7B. Ordinance No. 480-590
(ZA09-032), 1st Reading, Zoning Change and Site Plan for Carroll ISD Middle School on Tract 1, a portion of Tract 2A, a portion of Tract 2B1 and a portion of Tract 3, T. Mahan Survey,
Abstract No. 1049 at 1801 E. Highland St. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #4. 8A. Resolution No. 09-051, Appoint members to the Southlake Business Council. 8B. Resolution
No. 09-052, Appoint members to the Crime Control and Prevention District Board of Directors. 9A. Consider SV09-014, Variance to the Shops of Southlake Conditional Sign Permit for Let’s
Makeup at 1431 E. Southlake Blvd., Suite 525. 10. There are no items on this agenda. 11. Meeting adjourned. City of Southlake Strategy Map Live Our Core Values The City of Southlake
provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything
that we do. Fulfill Our Mission Promote Learning and Growth Provide Financial Stewardship Serve Our Customers C1 Achieve the highest standards of safety and security C3 Provide attractive
and unique spaces for enjoyment of personal interests C4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment C2 Provide travel convenience within
city and region B5 Optimize use of technology B1 Implement and share best practices across all departments B3 Pursue innovative service delivery options B4 Provide high quality customer
service B2 Collaborate with select partners to implement service solutions F1 Achieve competitive financial benchmarks F2 Maintain or improve AA bond rating F4 Maximize return on investments
F3 Invest to provide and maintain high quality public assets Manage the Business Safety Mobility Infrastructure Performance Management Quality
Partnerships and Security and Service Delivery Development and Volunteerism L2 Enhance leadership
capabilities to deliver results L3 Attract, develop and retain a skilled workforce L1 Ensure our people understand the strategy and how they contribute to it L4 Recognize and reward
high performers L5 Actively promote opportunities for partnerships and volunteer involvement (individual and group) Deliver on Our Focus Areas Integrity ● Innovation ● Accountability
● Commitment to Excellence ● Teamwork Environmental Assessment Location Route of Assessment * * In this presentation we will show the link to the strategy map, review with you the
budget for the FF&E, review the vendors and items to be purchased and show you the staff and architect recommendation. This item addresses the Council focus areas of Safety and Security
and Quality Development. It meets the corporate objectives of Achieving the highest standards of safety and security and investing to promote and maintain high quality public assets
The original budget for FF&E was $1,592,000. Theses purchases are in the amount of $1,192,987 or $399,014 below the original budget. In addition to these purchases we will need to also
purchase a phone system, local area network and a traffic signal leaving a balance in the FF&E budget of $49,000. These items were put out to bid on June 16, 2009. Bids were received
on July 7, 2009. The staff and architect reviewed the bids and made visits to the vendors sites to look at the items proposed. After reviewing the bids and the items the staff and architect
recommend that the bids be awarded to Wilson Project Management in the amount of $302,899; Corporate Source LTD in the amount of $735,217; Southwest Solutions Group in the amount of
$59,951; Foliot Furniture, Inc. in the amount of $14,450; and , Maharam in the amount of $80,470. The Crime Control Board reviewed these bids at its August 11, 2009 meeting and recommended
them to the Council by a vote of 7 to 0. Here are just a few examples of the kind of purchases we are talking about. If you have any questions please contact Jim Blagg at 817,748.8601.
* * * * * * * *