Item 4F
M E M O R A N D U M
July 27, 2009
To:
Shana Yelverton, City Manager
From:
Chris Tribble, Director of Community Services
Subject: Approve a Professional Services Agreement with Dean
Electric, Inc. dba Dean Construction as Construction
Manager at Risk for the Bicentennial Park Improvements
Phase I
Action
Requested:
Approve a Professional Services Agreement with Dean
Electric, Inc. dba Dean Construction as Construction
Manager at Risk for the Bicentennial Park Improvements
Phase I
Background
Information:
The City has been working with Schrickel, Rollins and
Assoc. (SRA) to design Phase I improvements for
Bicentennial Park. The City Council adopted Resolution No.
09-004, which delegates to the City Manager the authority to
determine the construction method that is the best value for
the City. The Construction Manager at Risk was chosen for
this project to obtain the highest level of quality and
efficiency.
Working with SRA the City advertised Requests for
Proposals for Construction Manager at Risk on May 17,
2009 and May 24, 2009. Ten responses were received and
opened on June 17, 2009. The next day the responses were
reviewed and evaluated by a committee made up of SRA,
Director of Community Services, Chris Tribble, and
Construction Manager, Peter Kao. The committee selected
four firms for follow-up interviews. Those firms were Yates
Construction, Gallagher Construction Services, Byrne
Construction Services and Dean Construction. Interviews
were conducted by SRA design staff, Assistant City
Manager, Jim Blagg, Chris Tribble, and Peter Kao.
Following the interviews it was the unanimous opinion of the
committee to recommend Dean Construction to the Parks &
Recreation Board, Southlake Parks Development
4F -
1
Shana Yelverton, City Manager
Meeting Date – August 4, 2009
Page 2 of 3
Corporation and City Council for the following reasons:
Dean Construction has the most extensive Park
construction experience throughout North Texas.
Dean Construction is the most highly recommended
company by local municipalities and landscape
architectural firms.
Dean Construction scored highest on the CMR
selection criteria.
Dean Construction has never had any bond claims or
involvement in any construction litigation.
Dean Construction has their top resources available
to begin working on Bicentennial Park.
Dean Construction is a well established company,
founded in 1984
Financial
Consideration:
The total cost for Construction Manager at Risk services is
approximately $261,250. This is based upon 2.75% of the
estimated construction cost of $9,500,000. This fee includes
their role in the Construction Phase and Supplementary
Services.
Industry standards for these services range between 3% and
6% of total construction costs.
Strategic Link:
This item is linked to the City’s Strategy Map related to the
focus area of Quality Development and meets the corporate
objectives to Invest to Provide and Maintain High Quality
Public Assets and to Provide Attractive and Unique Spaces
for Enjoyment of Personal Interests.
Citizen Input/
Board Review:
Not applicable at this time.
Legal Review:
The agreement has been reviewed and approved by the City
Attorney.
Alternatives:
Alternatives may include:
Approve agreement with Dean Construction as
presented
Approve agreement with Dean Construction with input
as desired
Not approve agreement
4F -
2
Shana Yelverton, City Manager
Meeting Date – August 4, 2009
Page 3 of 3
Supporting
Documents:
None
Staff
Recommendation:
Approve a Professional Services Agreement with Dean
Construction as Construction Manager at Risk for the
Bicentennial Park Phase I Improvements
4F -
3