Item 4BCITY OF
SOUTHLAKE
MEMORANDUM
(August 4, 2009)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award a construction contract for waterline relocation on F.M.
1938 to Pipeworks Construction, LLC in the amount of $112,701
and authorize construction phase contingencies
Action
Requested: Award a construction contract for waterline relocation on F.M. 1938 to
Pipeworks Construction, LLC in the amount of $112,701 and authorize
construction phase contingencies.
Background
Information: This construction project consists of the relocation of the existing 12-
inch water line at the Randol Mill Bend in anticipation of the
construction of Phase 1 of F.M. 1938. In its current location, the water
line would be under the proposed pavement of the new F.M. 1938
roadway at the completion of the Phase 1 construction. The waterline
will be relocated to an existing right of way which has been acquired by
Tarrant County on behalf of the City of Southlake to accommodate the
waterline for F.M. 1938. Also included in this project will be the
lowering of a portion of the existing 12-inch water line north of Brown
Lane, east of the Randol Mill Bend to accommodate the drainage
improvements required for the construction of Phase 1 of F.M. 1938.
TxDOT is currently scheduled to take bids for Phase 1 of F.M. 1938 in
August 2009.
Five (5) bids were received on July 21, 2009. The bids have been
reviewed by the design engineer, TranSystems Corporation and the
City Staff. The bid amounts are as follows:
BIDDER BID AMOUNT BID AMOUNT
Pipeworks Construction, LLC
$112,701.00
North Texas Contracting, Inc.
$129,423.00
AUI Contractors, Inc.
$136,775.00
Metro-Plex Underground LLP
$158,528.00
Patco Utilities, Inc.
$166,104.53
TranSystems Corporation recommends award of the contract to the
low bidder, Pipeworks Construction, LLC. City staff concurs with this
recommendation.
Financial
Considerations: The recommended contract award amount is $112,701.00. Staff also
recommends that the City Council approve an approximate 10%
construction phase contingency of $11,299.00 in addition to the
award of $112,701.00 for a total project budget of $124,000.00.
Staff recommends funding the project from the following existing CIP
accounts:
502699-598804-U 0006 $ 124, 000.00
Strategic Link: The water line relocation links to the City's strategy map relative to
the focus areas of Infrastructure and Performance Management and
Service Delivery. The specific corporate objectives that are met by
this construction project include: Providing high quality customer
service; and Investing to provide and maintain high quality public
assets.
Citizen Input/
Board Review: None
Legal Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The Council may award the contract to Pipeworks Construction, LLC
or reject all bids.
Supporting
Documents: Recommendation Letter
Bid Tabulation
Location Map
Project
Schedule: 45 calendar days are specified for completion of this project from the
date of Notice to Proceed.
Staff
Recommendation: Award a construction contract for waterline relocation on F.M. 1938
to Pipeworks Construction, LLC in the amount of $112,701 and
authorize construction phase contingencies.
Staff Contact: Robert H. Price, P.E., Director of Public Works
Gordon J. Mayer, Jr., P.E. Deputy Director of Public Works
Cheryl Taylor, P.E. Civil Engineer
. I M JV,� t -e,1115
July 23, 2009
City of Southlake
1400 Main Street, Suite 320
Southlake, TX 76092
Attn: Gordon Mayer, P. E.
Re: Bid Recommendation
12-Inch Water Relocation and Lowering for Future FM 1938
Dear Mr. Mayer,
TranSystems
500 W 71" Street
Suite 1100
Fort Worth, TX 76102
Tel 817.339.8950
Fax 817.336.2247
www.transystems.com
TranSystems has reviewed the bids on the above referenced project. From the five received bids,
Pipeworks Construction, LLC submitted the lowest bid of $112,701.00 for the utility work to be
performed under this contract.
Patco Utilities, Inc. had a rounding error on item 12 in their bid. This did not change the outcome of
the bid. Four of the five bidders included traffic control and mobilization in their base bid items
rather than in addition to the base bid items. AUI Contractors bid traffic control and mobilization as
intended however this only changed their bid from the third lowest to the second lowest. This
misunderstanding of the bid proposal form did not change the overall outcome of Pipeworks
Construction, LLC being the lowest bidder for this project.
To our knowledge, Pipeworks Construction, LLC has submitted the appropriate documentation with
their bid. This information includes but not limited to, the items below:
1. Specification book with completed proposal section
2. Bid Bond
TranSystems has spoken with several of the references and received generally favorable reports
from all of them regarding the quality of their work, communication, timeliness, cleanliness of the
work site and adherence to work schedules. One of the references did mention having problems
with Pipeworks Construction's superintendent, these problems were resolved when the
superintendent was replaced. This same reference indicated that they would use Pipeworks
Construction again as long they did not use the same superintendent. Based on the verified
information, TranSystems recommends award of this Contract to, Pipeworks Construction, LLC as
the successful low bidder on this project.
GAFW09101251Specslbidtablrecommendation letter.doc
TranSystems
500 W 71" Street
Suite 1100
Fort Worth, TX 76102
Tel 817.339.8950
Fax 817.336.2247
www.transystems.com
TranSystems appreciates the opportunity to work with the City of Southlake. Please contact me or
Chad Gartner if you have any questions.
Sincerely,
TranSystems Corporation Consultants
LN
Joseph C. Masterson, P.E.
Project Manager
G:\FW09\0125\Specs\bidtab\recommendation letter.doc
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