Item 4DCITY OF
SOUTH LAKE
MEMORANDUM
(July 21, 2009)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve a professional services agreement to provide
engineering design services for the Woodland Heights
Connector Road and the McPherson Branch Connector Road
with Halff Associates, Inc. in the amount of $70,700.
Action
Requested: Approve a professional services agreement to provide engineering
design services for the Woodland Heights Connector Road and the
McPherson Branch Connector Road with Halff Associates, Inc. in
the amount of $70,700.
Background
Information: The FM 1709 median project will alter the access pattern for the
Woodland Heights neighborhood and for the Village Center and
Farrar additions in the City. In the case of the Woodland Heights
neighborhood, the medians will not allow left turns to or from the
neighborhood. The residents will be required to make a u -turn at
an adjacent median opening to enter or leave the neighborhood to
or from westbound FM 1709. This project will consider the
feasibility of an additional access point to South Village Center
Drive and access to the traffic signal and median opening on FM
1709. If the route is determined to be feasible, the contract
provides for design and preparation of construction plans.
The proposed Professional Services Agreement with Halff
Associates includes two phases for the Woodland Heights
Connector. Phase 1 includes a route / feasibility study and public
meetings for a connector road between Westwood Drive and
Village Center Drive and Phase 2 includes preparation of
construction plans and specifications for the selected route.
A similar situation exists on the north side of FM 1709. The two
shopping centers between Village Center Drive and Kimball Avenue
do not have connectivity across McPherson Branch. The median
project will limit the ability of customers to make left turns onto and
from FM 1709 except at Village Center and at Kimball and at one
mid -block driveway. The agreement includes preparation of
construction plans and specifications for a connector road between
the Farrar Addition and Village Center Addition (the McPherson
Branch Connector Road).
Financial
Considerations: The fee for this Professional Services Agreement will not exceed
the following amounts:
Woodland Heights Connector
Phase 1 Feasibility Study: $18,100
Phase 2 Construction Plans: $12,000
McPherson Branch Connector: $40,600
Total Not To Exceed Fee $70,700.
The funding for design and construction of this project was
budgeted for and approved by City Council in the FY2009 CIP
Budget.
Strategic Link: The construction of the proposed connector roads link to the city's
strategy map relative to the focus areas of Mobility, Infrastructure,
and Performance Management and Service Delivery. The specific
corporate objectives that are met by the construction of these
connector roads include: (C2) Providing travel convenience within
city and region; (134) Providing high quality customer service; and
(F3) Investing to provide and maintain high quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: This is the standard form of agreement for professional engineering
services developed by the City Attorney's office
Alternatives: The City Council may approve the proposed Professional Services
Agreement or deny it.
Supporting
Documents: Project Map
Engineering Contract Proposal
Staff
Recommendation: Approve a professional services agreement to provide engineering
design services for the Woodland Heights Connector Road and the
McPherson Branch Connector Road with Halff Associates, Inc. in
the amount of $70,700.
Staff Contact Robert H. Price, P.E., Public Works Director
Gordon J. Mayer, Jr., P.E., City Engineer
Michael James, P.E., Civil Engineer
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AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT is made this day of , 200_ by and
between the City of Southlake, Texas (hereinafter referred to as "CITY "), and
(hereinafter referred to as "ENGINEER ").
WHEREAS, CITY contemplates the need to make improvements to provide
parallel neighborhood connector roadways to Southlake Boulevard (FM 1709). This
project is to be known as the WOODLAND HEIGHTS CONNECTOR ROAD and the
MCPHERSON BRANCH CONNECTOR ROAD and hereinafter referred to as the
"Project ".
WHEREAS, ENGINEER is qualified, able, and desirous of performing the
necessary engineering work upon which the Project is based and is willing and able to
work with CITY staff to organize and coordinate the professional services necessary to
complete the Project.
NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER
agrees to perform, the engineering work for the Project, as more fully described herein
below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as
compensation, the payments on the dates and in the amounts herein specified, all in
accordance with the terms more fully set out below and as provided in Attachment I
which is attached hereto and incorporated by reference as if fully set forth herein.
I. ARTICLE
ENGINEERING SERVICES
A. Scope of Work
ENGINEER will provide the supervision, direction, personnel and equipment to
perform the engineering Services outlined in Exhibit A, Attachment A and Exhibit B,
Attachment A in accordance with the terms set forth in this Agreement and in the
Exhibits.
B. Definitions.
Services refers to the professional services performed by ENGINEER pursuant
to this Agreement.
C. Changes.
CITY, without invalidating the Agreement, may order changes within the general
scope of the work required by the Agreement by altering, adding to and/or deducting
from the work to be performed. If any change causes an increase or decrease in
ENGINEER's cost of, or the time required for, the performance of any part of the
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Services under the Agreement, an equitable adjustment will be made by mutual
agreement and this Agreement shall be modified in writing accordingly.
D. Coordination With Owner.
The CITY shall make available to ENGINEER for use in performing Services
hereunder all existing plans, maps, field notes, statistics computations and other data in
the CITY's possession relative to existing facilities and to the Project.
E. Site and Local Conditions.
ENGINEER has the right to examine the site in order to become acquainted with
local conditions and accepts conditions at the site unless otherwise noted in writing to
the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER
from its responsibilities specified hereunder. Necessary arrangement for access to any
site by ENGINEER's employees will be made with CITY.
F. Assignment and SubcontractorsfThird Party Rights.
The rights and obligations covered herein are personal to each party hereto and
not to , any third party and for this reason neither this Agreement nor any contract
hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER
subcontract any of its obligations under this Agreement without the prior consent of
CITY.
G. Independent Contractor.
ENGINEER covenants and agrees that it will perform the. work hereunder as an
independent contractor, and not as an officer, agent, servant, or employee of CITY; that
ENGINEER shall have exclusive control of and exclusive right to control the details of
the work performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, employees, contractors,
subcontractors, and consultants; that the doctrine of respondent superior shall not apply
as between CITY and ENGINEER, its officers, agents, employees, contractors,
subcontractors, and consultants, and nothing herein shall be construed as creating a
partnership or joint enterprise between CITY and ENGINEER.
H. Disclosure.
By signature of this contract, ENGINEER warrants to CITY that it has made full
disclosure in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interests, direct or indirect, in property abutting the proposed
Project and business relations with abutting property owners. ENGINEER further
warrants that it will make disclosure in writing of any conflicts of interest that develop
subsequent to the signing of this contract and prior to final payment under the contract.
Finally, Engineer warrants that it has submitted to the City a completed Conflicts of
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Interest Questionnaire as required by Chapter 176 of the Texas Local Government
Code.
Approval by CITY.
Approval by CITY of this Agreement shall not constitute or be deemed to be a
release of the responsibility and liability of ENGINEER, its officers, agents, employees,
and subcontractors for the accuracy and competency of the Services performed under
this Agreement, including but not limited to surveys, designs, working drawings and
specifications and other engineering documents.
Such approval shall not be deemed to be an assumption of such responsibility
and liability by CITY for any negligent act, error, or omission in the performance of
ENGINEER's professional services or in the conduct or preparation of the subsurface
investigations, surveys, designs, working drawings and specifications or other
engineering documents by ENGINEER, its officers, agents, employees and
subcontractors, it being the intent of the parties that approval by CITY signifies the
CITY's approval of only the general design concept of the Improvements to be
constructed.
J. Indemnification.
ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD
HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND
ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF
DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR
NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES,
INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH
REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL', AT
ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY
AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH
CLAIMS AND DEMANDS.
K. No Third Party Beneficiary.
For purposes of this Agreement, including its intended operation and effect, the
parties specifically agree and contract that: (1) this Agreement only affects
matters /disputes between the parties to this Agreement, and is in no way intended by
the parties to benefit or otherwise affect any third person or entity, notwithstanding the
fact that such third person or entities may be in a contractual relationship with CITY and
ENGINEER, or both; and (2) the terms of this Agreement are not intended to release,
either by contract or operation of law, any third person or entity from obligations they
owe to either CITY or ENGINEER.
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L. Successors and Assigns.
CITY and ENGINEER each bind themselves and their successors, executors,
administrators and assigns to the other party to this Agreement and to the successors,
executors, administrators and assigns of such other party with respect to all covenants
of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in
this Agreement without prior written consent of the other.
II. ARTICLE
CITY'S RESPONSIBILITIES
CITY will:
1. Provide full information as to CITY's requirements for the Project
2. Assist ENGINEER by placing at ENGINEER's disposal all information in
CITY's control or knowledge which is pertinent to the Project, including
executed right -of -way easements and final field survey data;
3. Examine all work presented by ENGINEER and respond within reasonable
time and in writing to the material submitted by ENGINEER;
4. Pay all costs incident to advertising for obtaining bids or proposals from
Contractors;
5. Give prompt written notice to ENGINEER whenever CITY observes or
otherwise becomes aware of any defect in ENGINEER's work or in
Contractor's work;
6. Designate in writing a person to act as its representative with respect to
this Agreement, such person having complete authority to transmit
instructions, receive information, and make or interpret the CITY's
decisions,
7. Provide all information and criteria as to the CITY's requirements,
objectives, and expectations for the Project including all numerical criteria
that are to be met and all standards of development, design, or
construction.
8. Provide to the ENGINEER all previous studies, plans, or other documents
pertaining to the Project and all new data reasonably necessary in the
ENGINEER's opinion, such as site survey and engineering data,
environmental impact assessments or statements, zoning or other land
use regulations, etc., upon all of which the ENGINEER may rely; and
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9. Arrange for access to the site and other private or public property as
required for the ENGINEER to provide its services.
10. Provide any other information or assistance as outlined in Attachment 1
hereto.
III. ARTICLE
COMPENSATION FOR ENGINEERING SERVICES
The CITY shall compensate ENGINEER for services rendered under this
Agreement, in accordance with the following:
For the completion of the work contemplated in Article I, the ENGINEER shall be
paid in accordance with the provisions of the fee schedules in Exhibit A, Attachment B
and Exhibit B, Attachment B with a total not to exceed cost ceiling of $47,500.00 as
billed monthly by ENGINEER.
IV. ARTICLE
TIMES OF BILLING AND PAYMENT
The ENGINEER shall bill CITY monthly for costs incurred in accordance with the
work performed provided the limits . set out in Article III hereof have not been exceeded.
Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared
and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by
such records or other written proof as CITY deems necessary to verify the billings.
Remittances shall be made to ENGINEER's office at 4000 Fossil Creek Blvd, Fort
Worth, Texas 76137.
if CITY fails to make payment due ENGINEER within thirty (30) days of the day
when payment for services and expenses is due under the terms of this Agreement,
ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in
Chapter 2251 of the Texas Government Code.
V. ARTICLE
ADDITIONAL ENGINEERING SERVICES
In addition to performing the engineering services set out in Article I, hereof,
ENGINEER agrees to perform additional services as requested by CITY from time to
time and CITY agrees to compensate ENGINEER for such services in accordance with
ENGINEER's standard hourly fee (see Attachment 1) as determined by the actual costs
incurred and by actual time expended, such services to be one or more of the following:
1. Make or prepare detailed description of sites, maps, or drawings related
thereto and outside the scope of the Project;
Page 5
2. Appearances before courts or boards on matters of litigation or hearings
related to the Project;
3. Preparation of environmental impact assessments or statements for any
governmental agency;
4. Miscellaneous engineering work for CITY not related to the Project;
5. To provide resident project construction inspection, unless such inspection
is not required, in writing, by the CITY;
6. Other services agreed to by the parties in writing attached hereto as
Attachment II and incorporated herein.
V1. ARTICLE
STANDARD OF CARE
In performing its professional services, the ENGINEER will use that degree of
care and skill ordinarily exercised, under similar circumstances, by reputable members
of its profession in the same locality at the time the services are provided. No warranty,
express or implied, is made or intended by the ENGINEER's undertaking herein or its
performance of services, and it is agreed that the ENGINEER is not a fiduciary with
respect to the CITY.
VII, ARTICLE
PERIOD OF SERVICE
This Agreement shall be effective upon execution by CITY and ENGINEER, and
shall remain in force until work is completed on the Project or until terminated under the
provisions hereinafter provided in Article VIII.
VIII. ARTICLE
TERMINATION
The CITY may terminate this Agreement at any time for convenience or for any
cause upon ten (10) days written notice to the ENGINEER. Upon receipt of such notice
the ENGINEER shall immediately discontinue all services and work and the placing of
all orders or the entering into contracts for supplies, assistance, facilities, and materials
in connection with the performance of this Agreement and shall proceed to cancel
promptly all existing contracts insofar as they are chargeable to this Agreement.
The ENGINEER, upon termination, shall be paid for all services rendered
through the date of termination together with any additional reimbursable expense then
due.
Page 6
IX. ARTICLE
OWNERSHIP OF DOCUMENTS
1. All completed or partially completed reports prepared under this
Agreement, including the original drawings in both paper and electronic
formats, shall become the property of CITY if this Agreement is
terminated. Upon completion and payment of the contract, the final
design, drawings, specifications and documents in both paper and
electronic formats shall be owned by CITY.
2. Reuse, change or alteration by CITY or others acting by or on behalf of
CITY of such documents without the permission of ENGINEER shall be at
CITY's sole risk.
X. ARTICLE
INSURANCE
ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's
expense, insurance of the type and of minimum coverage limits as follows:
1. Workers Compensation - Statutory Employer's Liability - Limits as required
by the State of Texas.
2. Comprehensive General Liability, Bodily Injury and Property Damage
including contractual liability in a combined single limit - $500,000 per
occurrence.
3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in
a combined single limit - $1,000,000 per accident.
Certificates of insurance for the above coverage in a form acceptable to. CITY,
evidencing the coverage required above, shall be provided to CITY upon execution of
this..Agreement. Such certificates shall provide that the insurer will give CITY not less
than ten (10) days notice of any material changes in or cancellation of coverage. In the
event any subcontractor of ENGINEER, with or without CITY's consent, provides or
renders services under this Agreement, ENGINEER shall ensure that the
subcontractor's services are covered by the same insurance limits as set forth above.
ENGINEER shall not commence work under this Agreement until it has obtained
Professional Liability (Errors and Omissions) Insurance as required hereunder and such
insurance coverage has been approved by CITY. Such insurance shall be in the
minimum amount of $1,000,000 and shall include coverage of Contractually Assumed
Liability. The insurance coverage prescribed herein shall be maintained until one (1)
year after CITY's acceptance of the construction project and shall not be canceled
without prior written notice to CITY. In this connection, upon the signing and return of
this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as
Page 7
evidence that the insurance coverage required herein has been obtained by
ENGINEER, and such certificate shall contain the provision that such insurance shall
not be cancelled or modified without thirty (30) days prior written notice to CITY.
ENGINEER shall notify CITY within ten (10) days of any modification or alteration in
such Professional Liability (Errors and Omissions) Insurance.
X1. ARTICLE
AUTHORIZATION, PROGRESS AND COMPLETION
CITY and ENGINEER agree that the Project is planned to be completed by
September 30, 2009. ENGINEER shall employ manpower and other resources, and
use professional skill and diligence to meet the schedule, however, ENGINEER shall
not be responsible for schedule delays resulting from conditions beyond its control. By
mutual agreement, CITY and ENGINEER may modify the Project schedule during the
course of the Project and if such modifications affect ENGINEER's compensation, it
shall be modified accordingly, subject to CITY's approval.
It is understood that this Agreement contemplates full and complete engineering
services for this Project, including any and all Services necessary to complete the work.
For additional Engineering Services, the authorization by CITY shall be in writing and
shall include the definition of the services to be provided, the schedule for commencing
and completing the services, and the basis for compensation as agreed upon by CITY
and ENGINEER.
X11, ARTICLE
NOTICE
Any notice required under this Agreement will be in writing and given either
personally, by registered or certified mail, return receipt requested, or by a nationally
recognized overnight courier service, addressed to the parties as follows:
If to CITY: Shana Yelverton
City Manager
City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Phone: 817 -748 -8400
Fax: 817 -748 -8010
If to ENGINEER: Jerry F. Roberts, P.E.
Vice President
4000 Fossil Creek Blvd
Fort Worth, Texas 76137
Phone: (817)847 -1422
Fax: (817)232 -9784
Page 8
All notice shall be effective upon the date of receipt.
XIII. ARTICLE
SEVERABILITY
In the event that any provision of this Agreement shall be found to be void or
unenforceable, such finding shall not be construed to render any other provisions of this
Agreement either void or unenforceable. All provisions, which are void or
unenforceable, shall not substantially affect the rights or obligations granted to or
undertaken by either party.
XIV. ARTICLE
VENUE -LAW
Venue of any suit or cause of action under this Agreement shall lie exclusively in
Tarrant County, Texas. This Agreement shall be construed in accordance with the laws
of the State of Texas.
IN WITNESS WHEREOF the parties have caused this Agreement to e executed
in two equal originals on the date and year first above mentioned.
CITY OF SOUTHLAKE:
Shana Yelverton, City Manager
ATTEST:
By:
City Secretary
Page 9
ENGINEER: HALFF ASSOCIATES, INC.
w
Roberts, P.E., Vice President
THE STATE OF TEXAS §
COUNTY OF TARRANT §
Before me on this day personally appeared 7ex i - �. % known to me
[or proved to me on the oath of n ICam. or through _ r� � (a
(description of identity card or other document)] to be the person whose name is
subscribed to the foregoing instrument. and that he/she is the duly authorized
N11ce'1' of ^1r A1�'� �SC�C tom.._ , and acknowledged
to me that helshe executed. the same for the purposes and consideration therein
expressed.
Given under my hand and seal of office this .2 day. of - - s — LL 11 ,
A.D..
N otary Public Notary Public, State of Texas
* ) STATE OF TEXAS
4 � � My Comm. UP. 0611612011 �r-i Q*
Notary's Name Printed
Page 10
IIalff Associates, Inc.
.Tune 23, 2009
Southlake Roadway Improvements
McPherson Branch Connector Road
EXHIBIT A
Services to be Provided by the Engineer
ATTACHMENT A
MCPHERSON BRANCH CONNECTOR ROAD
Southlake, Texas
TxDOT is proposing a median along FM 1709 through Southlake. The median placement and
opening spacing will dictate the need for cross access to provide connectivity to east and
westbound FM 1709. This Scope of Work details the McPherson Branch Connector Road which
connects the parking area east of McPherson Branch to the parking area west of McPherson
Branch. This roadway will be approximately 165 feet long with a 24 foot concrete curb and
gutter section on 30 foot right of way. A drainage structure will be required for the McPherson
Branch crossing. The construction of this connector will allow cross access to streets that connect
to FM 1709 at median openings. In addition a concrete lined channel will be included to connect
to the existing lined channel between FM 1709 and SH 114.
Halff Associates has been asked by the City of Southlake to prepare a scope of services to
prepare plans forhis roadway work.
Task 9 — Project.Management and Coordination
1.1 Manage project and coordinate for QA/QC.
1.2 Prepare. project control /scheduling; attend meetings; prepare progress reports and
submittals of invoices.
1.3 Coordinate issues with City of Southlake and other agencies.
Task 2 — Data Gathering
2.1 Obtain available topography (NCTCOG or City of Southlake), aerial photography,
and other base map data.
2.2 Obtain Available Plans
2.3 Visit site to photograph existing roadways.
Task 3 — Field Surveys
3.1 Obtain field survey data including field ties to existing roadways and property lines.
3.2 Obtain field survey data for topography to create an existing base file map.
3.3 Locate and Tie Down existing utilities
3.4 Prepare detailed topo for existing channel
Task 4 — Right of way Data Collection and Map Preparation
4.1 Research abutting property ownership.
4.2 Prepare right of way documents for submission to the City of Southlake
4.3 Perform Field Surveys to establish right of way and set new property corners.
1008 -08 -6287 Page 1 of 3
Halff Associates, Inc. Southlake Roadway Improvements
June 23, 2009 McPherson Branch Connector Road
Task 5 — PS$E preparation
Plans, specifications and estimates will be prepared and submitted to the City at the
60% and 100% complete stages. The attached milestones are typically required at
each phase of development.
5.1 General
Typical Sections/Pavement Design
General Notes
Estimates and Quantities
Pipe and Box Sewer Summary
TCP Quantities Summary
Small Sign Summary
Earthwork Tabulations
Horizontal Control
Right-of-way Plans
Removal Plans
5.2 Traffic Control Plans
Construction Sequencing
Work Zone, TCP and BC Standards
5.3 Roadway Plans
Paving Plan Profiles
Driveway Profiles
MBGF & Object Marker Layout
Existing Utility Layout
Plan Profile Sheets
hltersection Layout
Cross Sections
1008 -08 -6287 Page 2 of 3
Halff Associates, Inc.
June 23, 2009
5.4 Drainage Plans - Culvert
Southlake Roadway Improvements
McPherson Branch Connector Road
Analyze proposed driveway crossing to size culvert opening to minimize
upstream hydraulic impacts and in accordance with City of Southlake design
criteria
Culvert Plan and Profile
Concrete Lined Channel Improvements
• Plan and Profile Sheets- Channel Realigmnent
+ 100 year storm surface calculations
• Geotechnical and Structural details
• Coordination with FEMA and Corp of Engineers
5.5 Traffic Items
Sign Layout
Summary of Small Signs Summary
5.6 Landscape Plans- Available at hourly not to exceed rate -Not included in estimate
Estimate and Quantity Summary
Landscape Plans
Panting Details
Irrigation Layout/Plans/Details
5.7 Miscellaneous
SW3P
Prepare Construction Cost Estimates
Attend Coordination meetings
Revisions and Comments
1008 -08 -6287 Page 3 of 3
Halff Associates, Inc.
June 23, 2009
EXHIBIT A
5outhlake Roadway Improvements
McPherson Branch Connector Road
MCPHERSON BRANCH CONNECTOR ROAD
CITY OF SOUTHLAKE, TEXAS
ATTACHMENT B
BASIS OF COMPENSATION AND SCHEDULE
I. BASIS OF COMPENSATION
A. The compensation for services listed in Attachment "A" shall be on the
basis of 2.3 times total salary cost for each employee engaged directly on
the project. These rates shall include all costs of accounting and other
staff not directly involved in project production, and such costs and staff
shall not be charged directly to the project. Exclusions to this contract
include geotechnicl. and enviromnental studies.
B. All direct non -labor expenses associated with basic services including use
of special consultants (if authorized by the owner in writing), computer -
aided design and drafting (CARD) charges, telephone toll charges, and
travel subsistence for the principals and staff when required for the proper
execution of work, are charged at actual invoice cost times a multiplier of
1.10.
C. The Fixed fee for all services under this contract as described in
Attachment "A" to Exhibit "A" is $ 40,600 The breakdown is as follows:
Task 1- Project Management and Coordination $ 6,500
Task 2- Data Gathering $ 1,800
Task 3- Prepare Field Surveying $ 6,300
Task 4- Right of Way Data Collection & Map Prep. $ 7,000
Task 5- PS &E Preparation $ 19,000
Total $ 40,600
HALFF ASSOCIATES, Inc.
4000 Fossil Creek Boulevard
Fort Worth, Texas 76137
(817) 847 -1422
CLIENT: City of Southlake
PROJECT: Southlake Connector Roads
DATE: June 23, 2009
AVO: 1008 -08 -6287
FILE NAME: Preliminary Cost Est.
Author: Josh Logan
PRELIMINARY CONSTRUCTION COST ESTIMATE
Connector Road 'A' over McPherson Branch
Total Unit Total
Item No. Description Quantity Unit i Cost Amount
1
',Site Preparation and Mobilization
1
LS
$15
$15 000
_..._
2
p _. ry Tra ffic . ffic Control
a
Temporary
_
1
LS
$1,ODDl
$1,000
3
E rosion Control (includes Construction entrance,
rack berms, silt fence, SWPPP)
1
LS
$15,000;
$15,000
q
Remove Existing Trees (18- to 24 -inch ) _.
3
EA
$500
$1 500
5
Adjust Existing _.. .- . _._.
Utilities
1
LS
$10,000.
$10,000
6
;Remove Existing Concrete Channel .
1,350
SY
$10
$13
7
iChannel Excavation
1
CY
$15
$17,025 .
8
:Overexcavation of Existing Natural Channel (top 2') ;
1,520
CY
$20
$30,400
9
;Select Fill _.- _
865
CY
$20
$17,300
.. ., ..: _
10
�.._ ..
6-inch Thick Concrete Channel Bottom
1
SY
$75
$120,000
11
5 -inch Thick Sloped .Channel Walls .(2:1, horizontal
projection)
1,530
SY
$75
$114,750
12
;Five Span 8- inchx4 -foot Reinforced Concrete Box
5'Culvert
35
LF _
$2,0DOi
$70,000
13
18 inch Reinforced Concrete Pie
p..
25
LF
_ $55:
$1 375
_.
14
�5 -faot Curb Inlet _.
2
EA
$2
$5,000
Halff Associates, Inc.
June 23, 2009
Southlake Roadway Improvements
Woodland Heights Connector Road
EXHIBIT A
Services to be Provided by the Engineer
ATTACHMENT A
WOODLAND HEIGHTS CONNECTOR ROAD
Westwood Drive to South Village Center Drive
Southlake, Texas
TxDOT is proposing a median along FM 1709 through Southlake. The median placement and
opening spacing will dictate the need for cross access to provide connectivity to east and
westbound FM 1709. the WOODLAND HEIGHTS CONNECTOR ROAD connects Westwood
Drive to S. Village Center Drive. This roadway will be a 24 foot concrete curb and gutter section
on 30 foot of right of way and a length of approximately 325 feet. The construction of this
connector will allow cross access to streets that connect to FM 1709 at median openings.
This project will be developed in two stages. Stage 1 will consist of the feasibility study and
public involvement. Stage 2 is the preparation of construction plans for this roadway segment.
Stage 2 will commence if community support is developed under Stage 1 and the City provides a
notice to proceed. Halff Associates will provide two alternatives for this feasibility study.
Halff Associates has been asked by the City of Southlake to prepare a scope of services to
prepare plans for this feasibility and roadway work. The details are as follows:
Stage 1
Task 1— Project Management and Coordination
1.1 Manage project and coordinate for QA/QC,
1.2 Prepare project control /scheduling; attend meetings; prepare progress reports and
submittals of invoices.
1.3 Coordinate issues with City of Southlake and other agencies.
Task 2 — Data Gathering
2.1 Obtain available topography (NCTCOG or City of Southlake), aerial photography,
and other base map data.
2.2 Obtain S. Village Center Drive and Westwood Drive construction plans from
Southlake.
2.3 Visit site to photograph existing roadways.
1008 -08 -6287 Page 1 of 3
Halff Associates, Inc. Southlake Roadway Improvements
June 23, 2009 Woodland Heights Connector Road
Task 3 — Field Surveys
3.1 Obtain field survey data including field ties to existing roadways and property lines.
3.2 Obtain field survey data for topography to create an existing base file map.
3.3 Locate and Tie Down existing utilities
Task 4 — Right of way Data Collection
4.1 Research abutting property ownership for inclusion in schematic drawings.
Task 5 — Route /Feasibility Study
5.1 Prepare study for two alternatives
5.2 Provide Schematic for route selection suitable for Public Meetings
5.3 Conduct Neighborhood Meeting.
Stage ?
Task 6 7 Right of way Data Collection and Map Preparation
6.1 Prepare right of way documents for submission to the City of Southlake
Task 7 - PS &E preparation
Plans, specifications and estimates will be prepared and submitted to the City at the
60% and 100% complete stages. The attached milestones are typically required at
each phase of development.
7.1 General
Typical SectionsTavement Design
General Notes
Estimates and Quantities
Pipe and Box Sewer Summary
TCP Quantities Summary
Small Sign Summary
Earthwork Tabulations
Horizontal Control
Right-of-way Plans
Removal Plans
7.2 Traffic Control Plans
Construction Sequencing
Work Zone, TCP and BC Standards
1008 -08 -6287 Page 2 of 3
Halff Associates, Inc.
June 23, 2009
7.3 Roadway Plans
Paving Plan Profiles
Driveway Profiles
MBOF & Object Marker Layout
Existing Utility Layout
Plan Profile Sheets
Intersection Layout
Cross Sections
Southlake Roadway Improvements
Woodland Heights Connector Road
7.4 Drainage Plans
Drainage Area Maps
Drainage Area Calculations
Analyze proposed driveway crossing to size culvert opening to minimize
upstream hydraulic impacts and in accordance with City of Southlake design
criteria
Drainage Plan/Profiles
Culvert Plan and Profile
Ditch Cross Sections and Details .
7.5 Traffic Items
Sign Layout
Summary of Small Signs
7.6 Landscape Plans- Available at hourly riot to exceed rate - Not Included in Estimate
Estimate and Quantity Summary.
Landscape Plans
Panting Details
Irrigation Layout/Plans/Details
7.7 Miscellaneous
SW3P
Prepare Construction Cost Estimates
Attend Coordination meetings
Revisions and Comments
1008 -08 -6287 Page 3 of 3
HalffAssociates, Inc. Southlake Roadway Improvements.
June 23, 2 Woodland Heights Connector Road
EXHIBIT A
WOODLAND HEIGHTS CONNECTOR ROAD
WESTWOOD DRIVE TO SOUTH VILLAGE CENTER DRIVE
CITY OF SOUTHLAKE, TEXAS
ATTACHMENT B
BASIS OF COMPENSATION AND SCHEDULE
I. BASIS OF COMPENSATION
A. The compensation for services listed in Attachment "A" shall be on the basis of
2.3 times total salary cost for each employee engaged directly on the project.
These rates :shall include all costs of accounting and other staff not directly
involved in project production, and such costs and staff shall not be charged
directly to the. project. Exclusions to this . contract include .geotechnical and
environmental studies.
B. All direct :nova -labor expenses associated with basic services including use of
Special consultants (if authorized . by. the owner in writing), computer -aided
design and drafting (CARD) charges, telephone toll charges, and travel
subsistence for the principals and staff when required for the proper execution of
work, are charged at actual invoice cost times a multiplier of 1.10.
C. The Fixed fee for all services under this contract as described in Attachment "A"
to Exhibit "A" is $ 18,100 for Stage 1 and $9,500 for Stage 2 on Option 1 and
$18,100 for State 1 and $12,000 for Stage 2 on Option 2 . The breakdown is as
follows:
Stage 1- Feasibility
Task 1- Project Management and Coordination $ 2,200
Task 2- Data Gathering $ 2,100
Task 3- Prepare Field Surveying $ 3,600
Task 4- Right of Way Data Collection $ 2,900
Task 5- Route /Feasibility Study $ 7,300
Subtotal $18,100
Stage 2- PS &E Option 1
Task 1A- Project Management and Coordination$ 2,200
Task 6- Right of Way Map Preparation $ 3,800
Task 7- PS &E Preparation $ 3,500
Subtotal $ 9,500
Total $ 27,600
Option 2
$2,200
$3,800
$6,000
$12,000
$30,100
HALFF ASSOCIATES, Inc.
4000 Fossil Creek Boulevard
Fort Worth, Texas 76137
(817) 847 -1422
CLIENT: City of Southlake DATE: June 23, 2009
PROJECT: Southlake Connector Roads AVO: 1008 -08 -6287
File Name: Preliminary Cost Estimate
Author: Logan /Roberts
PRELIMINARY CONSTRUCTION COST ESTIMATE
HALFF ASSOCIATES, Inc.
4000 Fossil Creek Boulevard
Fort Worth, Texas 76137
(817) 847 -1422
CLIENT: City of Southlake DATE: June 23, 2009
PROJECT: Southlake Connector Roads AVO: 1008 -08 -6287
FILE NAME: Preliminary Cost Estimate
Author: Logan /Roberts
PRELIMINARY CONSTRUCTION COST ESTIMATE
Connector Road 'B' - Westwood drive to S. Village Center Drive - Option 2
Total
Unit
Total
Item No.
Description
' Quantity Unit
Cost
Amount
1
;Site Preparation and Mobilization
! 1 LS
$5 000
$5,000
2
Tempora ry Control
_. I LS i
$ 000
$1 00
�� �.e.
3
„Traffic
=Erosion Control (includes Construction entrance,
`rock berms silt fence, SWPPP)
LS
$6,500'
$6,500
4
Remove Existing Trees (18 to 24 inch)
4
$1
$6
'Adjust Existing Utilities
„EA
1 LS !
$10 000 i
$10,300
6
Street Excavation
210 CY
$15'
$3 150
7
6 -inch Thick Concrete Pavement wl 6 -inch
`
Subgrade
1,280 1 SY
$551
$70
_.._.....,,iStabilized
8
5 foot Curb Inlet
2 EA t
$2 500
$5,000
_.. _.
9
_...
inc Pi
'18 h Reinforc ed Concrete p
250 w1 LF t
$55
$13 750
_.__ ....,,...
10
_._.._. .. _e
o e Pipe
30 -inch Reinforced Concrete
t.....275 � LF �
$65, _.�. _..-
.._.._,.. $17 875
11
__ _�.,..._._. m.._. _ .� �.
EHeadwall for 30” RCP (Pre cast)._
- ...Ep'�.�
2 000 _ .._.,.
_..._. $4,000
12
13
.. ...... .... . .�_...
Remove and Replace Wood Fence
Remove and Replace Exjsting Wood shed
200 { LF i
1 LS
�;
$35
$5 00 0
$7
$5,000
14
..... _ __.._ _.
9
_
3DD. , SY t
$5.0 0 `
$1,500
,�
„Sodden
� �_.,..._..,
._.._. ,....�
.,_ .._....n.�.�,,..
_.. �.,.,_
SUBTOTAL
_ _ ..... _ _� ..
m
$156
.... ., ..
.._ _..,w..,. _..__ .. _
15% ContiNencyi
. - TOTAL
$23,430.00
$179,605.00