Agenda FinalRegular City Council Meeting July 21, 2009
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION:
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. Post event briefing – Stars & Stripes
4. Landscape plan for FM 1709 median project
5. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION:
1. Call to order.
2. Executive Session / Reconvene
3A. Mayor’s Report
1. Update of upcoming meetings and events
2. Pink Out Day
3B. City Manager’s Report
3C. Southlake Arts Council Report
CONSENT AGENDA:
4A. Approve minutes from the July 7, 2009 regular City Council meeting.
4B. Excuse absences of a Planning & Zoning Commission member.
4C. Approve a Local Project Advance Funding Agreement with TxDot for funding of a Safe Routes to School project.
4D. Approve a professional services agreement to provide engineering design services for the Woodland Heights Connector Road and the McPherson Branch Connector Road with Halff Associates,
Inc. in the amount of $70,700.
4E. Approve renewal of contract with Aetna for employee medical and dental benefits for plan year October 1, 2009 through September 30, 2010.
4F. Approve a contract with Tarrant County for tax collection.
4G. Ordinance No. 959, 1st Reading, Approve a negotiated resolution between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division regarding the company’s rate
review mechanism filing in all cities exercising original jurisdiction.
4H. Approve naming a section of Liberty Garden in honor of Dorothy Wood.
REGULAR AGENDA:
Public Forum
6A. Ordinance No. 956, 2nd Reading, Appoint a Municipal Judge and authorize the Mayor to execute an agreement with the Municipal Judge and provide an effective date. PUBLIC HEARING
6B. Ordinance No. 954, 2nd Reading, Approve a speed limit on SH 114 from the Southlake-Westlake boundary to the Southlake-Grapevine boundary. PUBLIC HEARING
6C. Ordinance No. 480-ZZZ, 2nd Reading, Amendment to the Comprehensive Zoning Ordinance No. 480, Section 44.12 (1), as amended, Special Exceptions Use, as it pertains to the regulations
for servants or family quarters. PUBLIC HEARING
6D. Resolution No. 09-044 (ZA09-025) Specific Use Permit for Spirit Life church International on Lot 1, Block C, Commerce Business Park Addition at 2805 Market Loop, Suite 300. Current
Zoning: I-1. SPIN #8. PUBLIC HEARING
7. There are no items on this agenda.
8A. Resolution No. 09-043, Appoint members to the Southlake 2030 Plan Committee.
9A. Consider SV09-013, Variance to Sign Ordinance No. 704, as amended, for Big Inc. Corporation at 2757 E. Southlake Boulevard, Suite 100.
There are no items on this agenda.
11. Meeting adjourned.
ITEM 4C
Approve a Local Project Advance Funding Agreement (LPAFA) with TxDOT for funding of Safe Routes to School Project
Approve TxDOT LPAFA Agreement Carroll Middle School
Carroll Middle School
Construct a 4’ sidewalk 627 feet long
South side of Dove from Estes Park Drive to Victoria Lane
Construct a 4’ sidewalk 392 feet long
West side of Carroll Ave from Carroll Middle School to Taylor Street
New crosswalks at Taylor Street and Victoria Lane
Federal funding by TxDOT
Carroll Middle School
Recommendation
Approve a Local Project Advance Funding Agreement (LPAFA) with TxDOT for funding of Safe Routes to School Project
Questions?
ITEM 4D
Approve a professional services agreement to provide engineering design services for the Woodland Heights Connector Road and the McPherson Branch Connector Road with Halff Associates,
Inc. in the amount of $70,700
Woodland Heights / McPherson Branch PSA – Halff Associates
Project Location
Location Map
Woodland Heights / McPherson Branch PSA – Halff Associates
FM 1709 Median Project will alter the access pattern to Woodland Heights Addition and to Village Center and Farrar Additions
The proposed project will provide additional / alternate access for the affected properties
The proposed agreement includes :
Woodland Heights Connector Road
Phase 1 -- Route / Feasibility Study
Phase 2 --Construction Plan and Specification Preparation
McPherson Branch Connector Road
Construction Plan and Specification Preparation
Woodland Heights / McPherson Branch PSA – Halff Associates
The total fee for the proposed agreement will not exceed $70,700
Woodland Heights Connector
Phase 1 $18,100
Phase 2 $12,000
McPherson Branch Connector $40,600
$70,700
Recommendation
Approve a professional services agreement to provide engineering design services for the Woodland Heights Connector Road and the McPherson Branch Connector Road with Halff Associates,
Inc. in the amount of $70,700
Questions?
Item 4E Approve renewal of contract with Aetna for employee medical and dental benefits
Background
Insurance products bid in 2006
Aetna awarded medical, dental
Aetna has been City provider since 1996 except for 14 month period 2002-2003.
Excellent customer service and coverage
Rate renewals based on:
Claims paid
HMO better than average; PPO high
Dental average
Health industry “trend”
Medical inflation, services used, Medicare/Medicaid
Aetna Rate Renewal
Proposed
Source: (Segal Health Plan Cost Trend Survey, The Segal Company, www.shrm.org)
Plan changes included increased co-pays and deductibles, increased premiums for employees
Aetna Rate Renewal
5.0% rate increase; no plan changes.
Estimated cost increase for FY 2010:
Medical benefits $60,762
Dental benefits $2,661
Funds included in proposed FY 2010 budget.
Recommendation
Approve renewal of contract with Aetna for employee medical and dental benefits for plan year October 1, 2009 through September 30, 2010.
Questions? Kevin Hugman (817) 748-8193
Item 4F Tarrant County Tax Collection Contract
July 21, 2009
Contract Provisions
Since 1982, Tarrant County has collected property taxes for the City;
Tarrant County charges $.65 per parcel;
The fee is very reasonable charge for the service provided ($7,500)
Contract Provisions
The contract provides for daily disbursements when collections exceed $100 or the close of the month;
There are provisions that allow the City to perform an audit of the County’s collection process;
QUESTIONS?
Sharen Jackson
817.748.8042
Ordinance No. 959 Approve a negotiated resolution between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division
July 21, 2009
Background
Member of the Atmos Cities Steering Committee (“ACSC”)
Atmos filed application to increase natural gas rates
$20.2 million rate increase
Ordinance No. 959
Approve new rates
Rate tariffs (Attachment A)
Atmos’ proof of revenues (Attachment B)
Ordinance No. 959
Settlement
Reduced Atmos requested increase
$0.15 monthly increase for residential customer
Will eliminate potential rate case legal fees
ACSC Executive Committee recommends approval of proposed settlement
QUESTIONS? Please contact Sharen Jackson 817.748.8042
Item 4H Approve naming of a section of Liberty Garden in honor of Dorothy Wood
Chris Tribble
Background
Staff has been working w/KSB the last several months on plans for future improvements to the western section of the Liberty Garden.
KSB President Wendi Carlucci proposed that this portion of the Liberty Garden improvements be named the “Dorothy Wood Education Center” in honor of her service to the Southlake community.
The proposed landscape plan would include the acceptance of donations to purchase earth kind roses and Texas Superstar plants to be planted in and around raised beds of herbs, flowers,
etc. this fall.
Naming Section of Liberty Garden for Dorothy Wood
Naming is allowable within the existing guidelines
“A park facility may be named for a deceased individual(s) who have served the community.”
The Parks and Recreation Board recommended approval to name a section of Liberty Garden after Dorothy Wood (9-0) at their July 13, 2009 meeting.
Questions?
Chris Tribble
(817) 748-8021