Item 4DCITY OF
SOUTH LAKE
MEMORANDUM
July 1, 2009
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve professional services agreement in the amount
of $90,000 with Jacobs Engineering Group for expanded
engineering and design on the FM 1709 medians project
Action
Requested: Approval of additional services with Jacobs Engineering
Group for the engineering and design of FM 1709 median
landscaping for a total amount not to exceed $90,000.
Background
Information: The Texas Department of Transportation (TxDOT) intends to
install medians along FM 1709 from Commerce Street to
Pearson Lane in 2009. Median landscaping is an urban
design element included in the Major Corridors Urban
Design Plan that was adopted by City Council February
2008. Attached is a proposed additional services agreement
with Jacobs Engineering to perform engineering and design
for the Commercial Parkway Zone medians and Estate
Residential Zone medians. The scope of the original
agreement included engineering and design for the Town
Square Zone and only electrical sleeves, irrigation sleeves,
and conceptual drawings for the remainder of the median
landscaping along FM 1709.
The general scope of the Basic Professional Services
includes:
• Design development
• Final construction documentation
• General consultant and client coordination
• Probable cost opinions
• Presentations at requested meetings with the City
Financial
Consideration: As per City Council request at the June 23, 2009 retreat,
staff will present a funding plan to design and construct the
landscape enhancements for the entire 1709 median project
4D - 1
Shana Yelverton, City Manager
City Council Meeting Date — July 7, 2009
Page 2 of 2
for City Council's consideration at the July 21, 2009 City
Council meeting.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Infrastructure, Quality Development and
Performance Management and Service Delivery and meets
the corporate objectives to Invest to Provide and Maintain
High Quality Public Assets, and Provide Attractive and
Unique Spaces for Enjoyment of Personal Interests.
Citizen Input/
Board Review: City Council approved original professional services
agreement with Jacobs Engineering for median designs on
November 18, 2008.
Legal Review: City attorneys reviewed original professional services
contract.
Alternatives: Alternatives may include:
• City Council approval of additional services as
presented
• City Council non - approval of additional services
Supporting
Documents: Supporting documents include:
• Jacobs Engineering Additional Services Agreement
• Jacobs Engineering Fee Schedule
Staff
Recommendation: Approval of additional services with Jacobs Engineering
Group for the engineering and design of FM 1709 median
landscaping for a total amount not to exceed $90,000.
4D -2
JACOBS
ADDITIONAL SERVICES
AUTHORIZATION
PROJECT
NAME: Southlake Medians Landscaping
CLIENT: City of Southlake (Peter Kao)
PROJECT
NUMBER: WUXU2500
ADDRESS: 400 N. White Chapel
Southlake, Texas 76092
Telephone: 817- 748 -8607
Client hereby requests and authorizes Jacobs Engineering Group Inc. ( "Engineer ") to perform the
following Additional Services under the contract executed between Jacobs Engineering Group Inc.
and Client dated December 16, 2008 (the "Agreement "). The Agreement is incorporated herein and
forms an integral part of this Additional Services Authorization. To the extent of any conflicts
between the terms and conditions of this Additional Services Authorization and the Agreement, the
Agreement shall control.
SERVICES Client authorizes Engineer to perform the Services described in Exhibit 1, attached
AUTHORIZED: hereto and incorporated by reference herein.
COMPENSATION for Additional Services:
x Firm Fixed Price of $80,540.00
Exhibit 1
SCOPE OF SERVICES
Median Landscaping
Jacobs will provide professional services related to the construction documents for landscaping
between Carroll Avenue and Pearson Lane. Landscaping will consist of trees, shrubs, groundcover,
and turf plantings. Additionally, there will be some design for banding or planting separators. The
medians will contain both irrigation and electrical design for power to the irrigation controllers.
Plans, specifications, and estimates (PS &E) will be provided in a format acceptable to TxDOT. The
plans will be reviewed concurrently by the City of Southlake and TxDOT, and the PS &E will be
prepared for a TxDOT letting. Based on the construction estimate of approximately $1,000,000 for
the remaining corridors along FM 1709, we anticipate the following scope of work:
A. Construction Documentation
Based on the approved schematics previously completed, the consultant will prepare plans to a Final
Construction Document level, sufficient to describe the work necessary for constriction bidding.
Median Landscaping
The following drawings will be prepared per TxDOT standards and specifications for the
landscaping and irrigation between Carroll Avenue and Pearson Lane:
• Dimensional layout plans for all project elements described herein including materials
and finishes.
• Develop plans for subsurface drainage.
• Developed hardscape details will be provided to describe in elevation and section:
materials, finishes, and layout for construction.
+ Planting plans will be provided. These drawings will describe in plan view landscape
layout around all project improvements described. Planting details, notes, and
specifications relating to the installation of all plant material described on plans, will be
provided.
• Irrigation plans will be provided to describe piping and drip irrigation tubing on the
landscape and hardscape layout and grading plans. The irrigation system will be
designed to support the proposed landscape elements in the median between Carroll Ave
and Pearson Lane. Jacobs will provide irrigation details, plans, and specifications
relating to the installation of all irrigation service described on plans.
• Jacobs will coordinate with our electrical engineers to ensure power and cable is
available for the irrigation controllers. It is not anticipated that there will be outlets for
future lighting in these medians.
• Plans will include summary of quantities, details and sections as needed to convey the
design intent.
Technical Specifications will be per TxDOT Standard specification 2004 edition. The City shall
coordinate all front end /general notes specification with TxDOT
General coordination with other disciplines, including, but not limited to civil engineers, structural
engineers, electrical and plumbing engineers, and the Client.
Completed Construction Documents will be submitted to the Client for final approval.
We include two (2) meetings in this phase as the client deems necessary. Additional meetings will
be extra services.
Construction Documents will be drawn at a scale sufficient to communicate design intent. For
distribution, the Consultant will provide to the Client (1) full set of sealed and signed reproducible
drawings and technical specifications. The size of the reproducible 11 "x17" plans.
All of the above plans will be sealed by a Registered Texas Professional in the appropriate
disciplines.
Scope of Services includes two (2) meetings total with the city and TxDOT review.
Jacobs will provide the Construction Document Development phase of the project as described
above for a Not To Exceed amount of $80,540.00. Items not described shall be considered
additional services.
II. ADDITIONAL SERVICES
Any items requested not outlined in this Scope will be considered additional services and will be
provided as requested and as authorized by the Client.
III. REIMBURSABLE EXPENSES
A. Out -of- pocket expenses related to employee travel, lodging, and local courier and overnight
delivery expenses, business conferences, and reprographics will be reimbursed at cost (1.0
multiplier).
B. The cost of subcontracted services such as authorized borings, materials testing, surveying,
and other specialized services by outside consultants shall be paid directly by the Client.
C. Cost of permits or fees required by regulatory agencies or departments obtained for the
Client will be reimbursed at cost (1.0 multiplier). The Client shall have the option to pay the
fees directly.
D. Sales tax as required by State law for surveying services related to the transfer or real
property such as boundary surveys, final plats, lot pins, etc.
IV. CLARIFICATIONS AND ASSUMPTIONS
All items included in the Scope of Services herein are subject to the following conditions:
A. Revisions or scope changes caused by changes in regulatory requirements will be charged
hourly to update /revise plans for regulatory approval.
B. This Scope and Fee does not include environmental impact studies, assessments or audits.
C. This Scope and Fee does not include TDLR / Independent provider review and inspection
fees for ADA compliance.
D. This Scope and Fee does not include any regulatory or application fees required for
permitting.
E. This Scope and Fee does not include Sales tax as required by state law for surveying and
professional services.
F. This Scope and Fee does not include survey work that may be necessary if survey plans are
not available.
G. This Scope and Fee does not include any bidding or construction observation services.
H. Electrical services are present with in 100 feet of each median to have electrical power
provided.
Geotechnical Services are not included as part of this Scope of Work.
Scope of work does not include any traffic engineering services such as intersection counts
or capacity analyses, nor does it include signing or signalization design or modifications.
K. Scope of work does not include support for meetings such as stakeholder meetings,
workgroup meetings, or citizen information meetings.
L. Dimensional Control shall be provided by electronic plans from TxDOT.
M. This scope of work does not include any custom designs for landscaping or crosswalks. All
Designs shall be generated from standard patterns as provided by street print applicators and
landscaping provided by Southlake's urban design guidelines (by others)
N. Intersection treatments do not contain designs for seating areas or other site furniture.
End of Scope of Work
Accepted for CLIENT
By:
Name
Title:
Date:
Accepted for JACOBS ENGINEERING GROUP INC.
Name:
Dave Retzsch
Title: Operations Manager
Date:
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