Item 4A2SOUTHLAKE CITY COUNCIL JUNE RETREAT
HILTON SOUTHLAKE
1400 PLAZA PLACE
SOUTHLAKE, TEXAS
JUNE 23, 2009
MINUTES
CITY COUNCIL PRESENT:
Mayor John Terrell, Mayor Pro Tem Virginia M. Muzyka,
Deputy Mayor Pro Tem Laura K. Hill, and City Council members Brandon Bledsoe,
Carolyn Morris, and Pamela A. Muller.
CITY COUNCIL ABSENT:
City Council member Gregory Jones.
STAFF PRESENT:
City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of
Technical Services, Director of Community Services Chris Tribble, Deputy Director of
Community Services Kerry McGeath, Deputy Director of Community Services Kari
Happold, Assistant to the Community Services Director Crystal Shafer, Director of
Finance Sharen Jackson, Director of Human Resources Kevin Hugman, Chief of Police
Services Robert Finn, Deputy Police Chief Rusty Daniels, Chief of Fire Services Mike
Starr, Deputy Fire Chief Bryan Thomas, Director of Planning and Development Services
Ken Baker, Director of Planning and Development Services Dennis Killough, Planner II
Clayton Comstock, Chief Building Official Paul Ward, Director of Public Works Robert H.
Price, Deputy Director of Public Works Gordon Mayer, Public Works Operations
Manager Chuck Kendrick, Deputy City Secretary Tara Brooks, Assistant Finance
Director Sharon Guess, Assistant Finance Director Sean Leonard, Director of Economic
Development Greg Last, Marketing and Tourism Coordinator Jill Cherry, Administrative
Secretary Corie Wood, SQL Database Administrator Sam Cobb, and City Secretary Lori
Payne.
Agenda Item 1. Call to order. Mayor Terrell called the retreat to order at 5:11 p.m. City
Manager Yelverton thanked the Council for their participation and presented the
evening’s agenda to them.
Agenda Item 2. Discussion: Strategy considerations. Assistant City Manager Thatcher
discussed strategic budgeting and alignment of budget planning efforts with the City’s
strategic management system.
Assistant City Manager Blagg presented information on the use of the red light camera
fund as it relates to safety and traffic strategy.
UNOFFICIAL MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL
JUNE 23, 2009 PAGE 1 OF 3
The Council discussed potential allowed uses under Texas statutory requirements for
the red light camera funds.
Next, Director Last and Marketing and Tourism Coordinator Cherry discussed issues
related to Southlake’s tourism strategy and potential allowed uses for hotel occupancy
tax (HOT) funds.
The Council discussed various tourism strategies and uses of the H.O.T. funds.
Mayor Terrell called for a break at 6:36 p.m. and reconvened the retreat at 6:53 p.m.
Council continued the retreat while they were served a working dinner.
Planner Comstock discussed the potential of the establishment of a Council-appointed
Southlake Historical Commission.
The Council discussed this item and agreed that more information is needed prior to a
decision being made.
Agenda Item 3. Discussion: Budget report. Director Jackson then gave the FY2009
budget report including updates on the General Fund and the various revenue funds.
She answered Council’s questions.
Assistant to the City Manager Ortowski presented information on the Capital
Improvement Program priorities. Council discussed and gave feedback on the Tier III
alternate CIP project packages. Council discussed the various projects and options.
Mayor Terrell called for a break at 8:23 p.m. and reconvened the retreat at 8:31 p.m.
Director Jackson presented the economic outlook and the cost drivers for FY2010 to
Council. She discussed unemployment rates, the housing market, and retail sales
numbers.
Next, Director Hugman discussed work force costs, benefits, and the pay plan.
Council discussed these items.
Agenda Item 4. Discussion: Southlake 2030 Plan. Director Baker presented information
on the Southlake 2030 Plan. He gave an overview of comprehensive planning,
discussed legislative components and requirements, gave a brief history of Southlake’s
history, and reviewed a preliminary scope of work and potential committee make up.
Council briefly discussed the 2030 Plan.
Agenda Item 5. Executive Session. Although an executive session was posted, it was
not held.
Agenda Item 6. Meeting adjourned. No action was taken at tonight’s June Retreat.
Mayor Terrell adjourned the retreat at 9:38 p.m.
UNOFFICIAL MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL
JUNE 23, 2009 PAGE 2 OF 3
_______________________________
John Terrell
Mayor
ATTEST:
_____________________________
Lori Payne
City Secretary
UNOFFICIAL MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL
JUNE 23, 2009 PAGE 3 OF 3