Agenda FinalRegular City Council Meeting July 7, 2009
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION:
1. Call to order.
2. Invocation: Eric Hulet, Chaplain of the Month
3. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION:
1. Call to order.
2. Executive Session / Reconvene
3A. Mayor’s Report
1. Update of upcoming meetings and events
3B. City Manager’s Report
3C. Library Board Report
CONSENT AGENDA:
4A. Approve minutes from the June 16, 2009 regular City Council meeting and the June 23, 2009 June Retreat with City Council.
4B. Approve SPDC Matching Funds request from Southlake Historical Society for $2,500 for furnishings for the log cabin.
4C. Approve SPDC Matching Funds request from Bob Jones Nature Center organization for $550 to purchase benches for the nature center patio.
4D. Approve a professional services agreement for $90,000 with Jacobs Engineering Group for expanded engineering and design on the FM 1709 medians project.
4E. Approve an interlocal agreement for residential water and wastewater service connection to Grapevine with the City of Grapevine.
4F. Reject all bids for construction of the Quail Creek Neighborhood Sewer project.
4G. Approve an annual agreement with Premier Chemicals, LLC to provide odor control treatment at lift stations.
4H. Approve Amendment No. 3 to the existing Professional Services Agreement for design services for the East Dove Road drainage improvements with Teague Nall Perkins, Inc. for $18,900.
4I. Resolution No. 09-042, Appoint members to the Wayfinding Sign Committee of the Southlake 2030 Plan.
4J. Ordinance No. 956, 2nd Reading, Appoint a Municipal Judge and authorize the Mayor to execute an agreement with the Municipal Judge and provide an effective date. THIS ITEM HAS BEEN
TABLED TO THE JULY 21, 2009 CITY COUNCIL MEETING.
REGULAR AGENDA:
Public Forum
6A. Ordinance No. 704-D, 2nd Reading, Amendment to Sign Ordinance No. 704-C, as amended.
6B. Ordinance No. 480-586, 2nd Reading (ZA09-016), Zoning Change and Concept Plan for 1080 Primrose Ln. on Tract 2C4A, A.H. Chivers Survey, Abstract No. 299. Current Zoning: AG and SF-1A.
Requested Zoning: SF-20A. SPIN #3. PUBLIC HEARING
6C. Ordinance No. 480-587, 2nd Reading (ZA09-020), Zoning Change and Concept Plan for 2000 Shady Oaks Dr. on Lot C, Block 1, Old Orchard Country Estates. Current Zoning: SF-1A. Proposed
Zoning: SF-2. SPIN #5. PUBLIC HEARING
6D. Ordinance No. 480-579, 2nd Reading (ZA08-062), Zoning Change and Concept Plan for 520 S. White Chapel Blvd. on Tract 3E, H. Granberry Survey, Abstract No. 581. Current Zoning: AG.
The originally requested zoning was SF-20A. The amended requested zoning is SF-30. SPIN #10. PUBLIC HEARING
6E. ZA09-023, Revised Site Plan for Wildwood American Grill (fka Southlake Tavern) on Lot 5R, Block 2, Gateway Plaza Phase II at 2700 E. Southlake Blvd. Current Zoning: S-P-2. SPIN #8.
PUBLIC HEARING
7A. Ordinance No. 954, 1st Reading, approve a speed limit on SH 114 from the Southlake – Westlake boundary to the Southlake – Grapevine boundary.
8A. Resolution No. 09-041, Appoint a member to the Zoning Board of Adjustment to fill an unexpired term.
9A. Consider a variance to the Masonry Ordinance No. 557-A for portable buildings at Johnson Elementary School on Lot 13, F. Throop No. 1511 Addition at 1301 N. Carroll Ave.
10. There are no items on this agenda.
11. Meeting adjourned.
Item # 4B Approve SPDC Matching Funds request from Southlake Historical Society in the amount of $2,500 for furnishings for the log cabin
Chris Tribble
Log Cabin Furnishings
Background
Log cabin was restored in 2008 as historically accurate as possible
Currently, no furnishings in the cabin
If approved, matching funds will be used to purchase basic log cabin furnishings
Rope bed and coverlet
Table and ladder-back chairs w/rawhide-strip seats
Wooden plates and horn spoon
Fireplace tools and pots
Six-board trunk
Flintlock rifle and powder horn
Log Cabin Furnishings
Background
Council previously approved SPDC matching funds for log cabin
$1,000 for the addition of a restored historic wagon
$5,000 for rock fire place and chimney
$2,500 for the addition of a back porch
Log Cabin Furnishings
Fiscal Year 2009 SPDC Matching Funds ($200,000)
No funds have been spent or allocated to date this fiscal year
City Council will also consider a matching funds request from BJNC organization for $550 ($1,100 total cost) for benches for the nature center
If SHS request for $2,500 ($5,000 total) is approved, an unencumbered balance of $195,000 will remain
If both SPDC requests are approved, the matching funds balance will be $193,900
City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value
and unrivaled quality in everything that we do.
Fulfill Our
Mission
Promote
Learning
and Growth
Provide
Financial
Stewardship
Serve Our
Customers
Live Our Core Values
Manage the
Business
Safety Mobility Infrastructure Performance Management Quality Partnerships
and Security and Service Delivery Development and Volunteerism
Deliver on Our
Focus Areas
Log Cabin Furnishings
SPDC consideration at their July 7, 2009 meeting, prior to City Council meeting
Park Board recommended approval (6-0) at their June 8, 2009 meeting
Questions?
Chris Tribble
x8021
Item # 4C Approve SPDC Matching Funds request from Bob Jones Nature Center organization in the amount of $550 for the purchase of benches for the nature center patio
Chris Tribble
Nature Center Patio Benches
Background
Nature Center organization received a grant from Greater Southlake Women’s Society to purchase benches for patio
If approved, matching funds will be used to purchase four benches:
Made of 100% recycled plastic beverage bottles manufactured into maintenance free “Poly Lumber”
Is non-toxic
UV resistant
Lifetime warranty
Nature Center Patio Benches
Nature Center Patio Benches
Background
Benches currently listed at $275 each for a total cost of $1,100
Benches will replace existing white wood benches donated for temporary use
Nature Center Patio Benches
FY 2009 SPDC Matching Funds ($200,000) Available
No funds have been spent or allocated to date this fiscal year
Council will also consider SPDC Matching Funds request from SHS for $2,500 ($5,000 total cost) for log cabin furnishings at this meeting
If BJNC request in the amount of $550 (total $1,100) for BJNC for benches is approved, an unencumbered balance of $193,900 would remain
If both SPDC requests are approved, the balance will be $193,900
City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value
and unrivaled quality in everything that we do.
Fulfill Our
Mission
Promote
Learning
and Growth
Provide
Financial
Stewardship
Serve Our
Customers
Live Our Core Values
Manage the
Business
Safety Mobility Infrastructure Performance Management Quality Partnerships
and Security and Service Delivery Development and Volunteerism
Deliver on Our
Focus Areas
Nature Center Patio Benches
SPDC consideration at their July 7, 2009 meeting, prior to the City Council meeting
Park Board recommended approval (5-0-1) at their June 8, 2009 meeting
Questions?
Chris Tribble
x8021
Item 4D Approve professional services agreement in the amount of $90,000 with Jacobs Engineering Group for expanded engineering and design on the FM 1709 medians project
Chris Tribble
Background
TxDOT intends to install medians along FM 1709 in 2009-2010
Landscaping is not included in their median design or construction scope
City Council approved a professional services agreement with Jacobs Engineering 11/09/08 to design the Town Square Zone for $120K.
Median Character Zones
Scope of Work
Construction documents for median landscaping, irrigation, and electrical for:
Commercial Parkway Zone Medians
Estate Residential Zone Medians
Estate Residential Zone
Commercial Parkway Zone
Per Council’s direction at the June retreat
Staff will present a funding plan to design and construct the landscape enhancements at the July 21, 2009 Council meeting
In order to stay in line with TxDOT’s schedule and their requirements, this item is to approve additional professional services with Jacobs to design and engineer landscape enhancements
for the entire length of the 1709 medians
Professional Services Agreement with Jacobs Group
Questions? Chris Tribble (817) 748-8021
ITEM 4E
Approve an Interlocal Agreement for residential water and wastewater service connection to Grapevine with the City of Grapevine
Interlocal Agreement with City of Grapevine
Interlocal Agreement
Provides opportunity to property owner at 1900 N. Kimball Ave. to proceed with Residential home construction.
Will provide access to water service through June of 2011.
FY 2010 CIP Project
Proposed 8-inch water line construction
Interlocal Agreement with City of Grapevine
Interlocal Agreement
Provides residential wastewater service available to Southlake resident located at 2940 N. Kimball Ave .
Recommendation
Approve an Interlocal Agreement for residential water and wastewater service connection to Grapevine with the City of Grapevine
Questions?
ITEM 4F
Reject all bids for construction of the Quail Creek Neighborhood Sewer Project
Quail Creek Estates Neighborhood Sewer Project
Current design proposes directional drilling for sewer installation
Design limited number of potential bidders
Only 2 Bids were received
Past lessons learned
Grade control issues
Possibility of sags in the sewer line
Quail Creek Estates Neighborhood Sewer Project
Quail Creek sewer line locations mainly in street right of way
approximately 5 feet off edge of roadway
Limited areas that will require boring
Open cut method allows for greater grade control
Open cut construction method should provide a wider range of bidders
Quail Creek Estates
Proposed Sanitary Sewer
Existing Sanitary Sewer
Existing Sanitary Sewer Force Main
Recommendation
Reject all bids for construction of the Quail Creek Neighborhood Sewer Project
Questions?
ITEM 4G
Approve an annual agreement with Premier Chemicals, LLC to provide odor control treatment at lift stations
Annual Agreement for Odor Control
Very successful performance to date
Staff recommends:
council approve agreement with Premier Chemical, LLC
guarantees a 12-month rate
estimated annual cost of approximately $61,320.00
Premier Chemical is a sole source provider of this technology
Annual Agreement for Odor Control
The FY 2008 Wastewater budget
$75,000 for treatment at lift stations for odor control
This agreement guarantees price of $2.40 per gallon delivered to the City for the next 12 months
Premier Chemical
own and maintain storage and dispensing equipment
at no additional charge to the City
Recommendation
Approve an annual agreement with Premier Chemicals, LLC to provide odor control treatment at lift stations
Questions?
Item 4H
Approve Amendment No. 3 to the existing Professional Services Agreement for design services for the East Dove Road Drainage Improvements with Teague Nall and Perkins, Inc. in the amount
of $18,900.00
Amend PSA with Teague Nall and Perkins, Inc.
Background:
Teague Nall and Perkins, Inc. was hired in January, 2008
January 2009, Amendment No. 1
approved by the City Manager in the amount of $35,500.00
design of the pavement reconstruction of Dove Rd. between N. Carroll Ave. and Lonesome Dove Rd.
addition of water line improvements at the intersection of N. Carroll Ave. and E. Dove Rd.
June 2009, Amendment No. 2
approved by the City Manager
extension of a storm drain and the addition of a portion of 12” water line.
$0 change
Proposed amendment is for
design of an additional 2,800 LF of 12” water line and all related appurtenances along Dove Road between North Carroll Avenue and Lonesome Dove Road
Proposed amendment amount - $18,900.00.
Cumulative amendment
amount of $54,400.00 exceeds City Manager’s signature authority
Funds for the engineering design of the East Dove Road Drainage Improvements
included in the 2008 Capital Improvement Program.
Amend PSA with Teague Nall and Perkins, Inc.
PROJECT LOCATION MAP
Recommendation
Approve Amendment No. 3 to the existing Professional Services Agreement for design services for the East Dove Road Drainage Improvements with Teague Nall and Perkins, Inc. in the amount
of $18,900.00
Questions?
Item 4I Resolution No. 09-042 Appointments to the Wayfinding Sign Committee
Background
Development of wayfinding signage is a recommendation of the Urban Design Plan
City issued an RFQ in March 2009
$10,000 in FY09 and $40,000 (proposed) in FY10, funded by Hotel Occupancy Tax
Wayfinding Sign Committee is needed to oversee development of the plan
Wayfinding Signage Plan
Wayfinding system design and location, including
Sign types, sizes, shapes, colors, materials
Letter sizes, font, spacing, style
Installation location, ensuring compliance with local, state, and federal codes (city ordinances, TXDOT, ADA)
Installation and maintenance plan
Funding sources
Requested Action
Appoint two City Council members to the committee.
Questions? Dennis Killough (817) 748-8072