Item 9ASOUTHLAKE
TEXAS
MEMORANDUM
January 6, 2009
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award contract to Triple D, Inc. in the amount of $371,460.00, for
the replacement of three high pressure plane pumps at
Southlake Pearson Pump Station
Action
Requested: Award contract to Triple D, Inc. in the amount of $371,460.00, for the
replacement of three high pressure plane pumps at Southlake
Pearson Pump Station
Background
Information: The FY 2009 operating budget for Water Services includes funding
for the replacement of the three (3) high pressure plane pumps in the
amount of $314,000. The existing pumps were moved from a shared
Keller /Southlake pump station in the late 90's. Expansion of the
water system to accommodate increasing demand since that time
has changed the operating characteristics of the system. To improve
reliability and efficiency, these pumps should be replaced. Bids
were solicited in early December and opened on December 16
Five contractors submitted bids for the project with the low bid being
Triple D, Inc. in the amount of $371,460. Deltatek Engineering, the
city's consultant on the project has reviewed the proposals and has
recommended that the city award the construction contract to Triple
D, Inc.
Another project proposed for this fiscal year is the replacement of the
chain -link fence at the Dove /White Chapel elevated storage tank with
a masonry and iron fence matching the other water facilities in the
city. Because this improvement must follow the construction of the
Dove /White Chapel round -a -bout in order to accommodate relocation
of the driveway and the construction of a retaining wall, the project
will not be possible in the current year. Staff recommends using
$57,460 of the $100,000 funding for that project to make up for the
shortfall in funding for the replacement of the three high pressure
plane pumps.
Financial
Considerations: Funding is available in
replacement of the three
above.
Citizen Input/
Board Review: None
the FY 2009 operating budget for the
high pressure plane pumps as described
Legal Review: None
Alternatives: Based on the analysis of the five bids received for this project staff
believes that rebidding the project would not result in a more
favorable price for the project. Likewise, postponing the project for
another year is not recommended because we believe that these
critical water system improvements are needed prior to the upcoming
peak demand season.
Supporting
Documents: Bid recommendation letter
Bid Tabulation
Project
Schedule: Completion date for this project is no later than June 1, 2009.
Staff
Recommendation: Award contract to Triple D, Inc. in the amount of $371,460.00, for
the replacement of three high pressure plane pumps at Southlake
Pearson Pump Station
Staff Contact: Robert H. Price, P.E., Director of Public Works
Chuck Kendrick, Deputy Director - Operations
X
December 18, 2008
Mr. Chuck Kendrick
Deputy Director of Public Works
City of Southlake
1950 E. Continental Blvd
Southlake, Texas 76092
Reference: Pearson Lane High Pressure Plane Pump Station
Vertical Turbine Pump Replacement
Bid Review and Recommendation
Dear Mr. Kendrick:
On December 16, 2008, City of Southlake received five (5) sealed bids for the renovation
of the referenced pump station. These bids have been tabulated and attached to this
correspondence for your use. Deltatek Engineering has reviewed these bid documents and
submits the following opinion and recommendation.
Based on review of bid submitted by Triple D Inc. and prior experience with this
contractor, it is our opinion that the low bidder is qualified to perform this task in
accordance with the Renovation Documents. This firm has successfully completed the
following projects of similar scope and magnitude for Deltatek Engineering:
1. City of Hurst, Texas
Pump Station # 6: New Pumping Units & Chemical Feed Facilities
2. City of Hurst, Texas
Pump Station # 3: Civil Construction of New Pumping Station, Chemical Storage
and Feed System, and Yard Piping
3. City of Richland Hills, Texas
Evergreen Pump Station: Civil Construction of Tank Foundation and Yard Piping
Deltatek Engineering also has extensive experience with the proposed electrical
subcontractor, H &H Electric. This firm has performed numerous successful projects for
our firm over the last 10 years.
14114 Dallas Parkway, Suite 480 Dallas, Texas 75254 Page 1 of 2
469- 374 -9800 Fax 469 - 374 -9801
Email: fin (a)deltatekeo .com
Therefore, it is our recommendation to award this project to Triple D Inc. for lump sum
of $371,460.00.
Should you have any questions, please call me at 469- 374 -9800.
Sincerely,
D AT K Elul 1N G
Bahram Niknam, P.E.
Attachments: Bid Tabulation
Bid Documents
Page 2 of 2
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