Item 4B
M E M O R A N D U M
January 8, 2009
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Interim Director of Community Services
Approve the renewal of landscape maintenance contracts with
SUBJECT:
TruGreen LandCare in the amount of $93,894.40
________________________________________________________________
Action Requested:
Approve the renewal of landscape maintenance contracts
with TruGreen LandCare in the amount of $93,894.40.
Background
Information:
Funding in the amount of $249,269 is approved in the FY
2009 Parks Division General Fund Budget for contract
landscape maintenance of City facilities, right-of-way and
medians. Maintenance items include mowing, edging,
fertilization, seasonal color, bed mulch, clean-up, irrigation,
and tree, shrub, and groundcover maintenance.
Maintenance of City right-of ways and medians includes
trash pick-up, mowing, and trimming.
TruGreen LandCare was originally awarded the landscape
maintenance contract for City facilities, right-of-ways and
medians in 2006, and City Council has renewed both of the
landscape contracts with TruGreen for FY 2007 and FY
2008.
TruGreen has expressed a desire to renew both contracts
and has requested a 3.8% CPI increase as allowed (up to
4%) in the contract. This is the first increase requested to
the original contract price. The new contract totals, including
the requested increase, equate to $40,394.81 (City facilities)
and $53,499.59 (right-of-way and medians) for a total of
$93,894.40. Both contracts would be for a twelve month
period ending on December 31, 2009.
TruGreen continues to perform well, has proven very
responsive and reliable, and has allocated the resources
necessary to meet the City’s landscape maintenance
expectations. Based on this, staff recommends the third of
four renewal periods allowed under the existing contracts.
Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
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Financial
Considerations:
Approved funding in the amount of $249,269 is available
within the FY 2009 Parks Division General Fund Operating
Budget for contract landscape services of City facilities,
right-of-ways, and medians.
Financial Impact:
The approved FY 2009 budget was adjusted to account for
an allowable 4% annual increase per the contract.
Citizen Input/
Board Review:
City Council review in January
Legal Review:
The City Attorney has previously reviewed and approved the
standard form of agreement currently in place.
Alternatives:
Decision to approve renewal of contract as presented
Decision not to approve renewal of contract as presented
Supporting
Documents:
Supporting documents include the following:
Copy of the renewal letter with TruGreen LandCare
Line item pricing showing requested increase
Staff
Recommendation:
Approve the renewal of landscape maintenance contracts
with TruGreen LandCare in the amount of $93,894.40.
Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
Page 3 of 12
Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
Page 4 of 12
Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
Page 5 of 12
Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
Page 6 of 12
Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
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Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
Page 8 of 12
Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
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Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
Page 10 of 12
Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
Page 11 of 12
Shana Yelverton, City Manager
City Council Meeting Date – January 20, 2009
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