Item 4F
M E M O R A N D U M
January 27, 2009
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
Approve the renewal of landscape maintenance contracts with
SUBJECT:
TruGreen LandCare
________________________________________________________________
Action Requested:
Approve the renewal of landscape maintenance contracts
with TruGreen LandCare in the amount of $90,963.79.
Background
Information:
Funding in the amount of $259,240 is approved in the FY
2009 Parks Division General Fund Budget for contract
landscape maintenance of City facilities, right-of-way and
medians. Maintenance items include mowing, edging,
fertilization, seasonal color, bed mulch, clean-up, irrigation,
and tree, shrub, and groundcover maintenance.
Maintenance of City right-of ways and medians includes
trash pick-up, mowing, and trimming.
TruGreen LandCare was originally awarded the landscape
maintenance contract for City facilities, right-of-ways and
medians in 2006, and City Council has renewed both of the
landscape contracts with TruGreen for 2007 and 2008.
TruGreen expressed a desire to renew both contracts and
requested a 3.8% CPI increase as allowed (up to 4%) in the
contract. The consideration for the requested increase was
tabled at the January 20, 2009 City Council meeting, and
staff has negotiated with TruGreen to renew the contract at
the current amount.
TruGreen continues to perform well, has proven very
responsive and reliable, and has allocated the resources
necessary to meet the City’s landscape maintenance
expectations. Based on this, and TruGreen’s willingness to
forego the requested increase, staff recommends the third of
four renewal periods allowed under the existing contracts.
Financial
Considerations:
Approved funding in the amount of $259,240 is available
within the FY 2009 Parks Division General Fund Operating
Budget for contract landscape services of City facilities,
right-of-ways, and medians.
Shana Yelverton, City Manager
City Council Meeting Date – February 3, 2009
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Strategic Link:
This item is linked to the City’s Strategy Map related to the
focus area of Performance Management and Service
Delivery and meets the corporate objective to Invest to
Provide and Maintain High Quality public assets.
Citizen Input/
Board Review:
City Council review and consideration at the February 3,
2009 meeting
Legal Review:
The City Attorney has previously reviewed and approved the
standard form of agreement currently in place.
Alternatives:
City Council discussion and input
Supporting
Documents:
Supporting documents include the following:
Copy of the renewal letter with TruGreen LandCare
Copy of email from TruGreen LandCare stating
agreement to withdraw price increase request
Staff
Recommendation:
Approve the renewal of landscape maintenance contracts
with TruGreen LandCare in the amount of $90,963.79.
Shana Yelverton, City Manager
City Council Meeting Date – February 3, 2009
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Shana Yelverton, City Manager
City Council Meeting Date – February 3, 2009
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Shana Yelverton, City Manager
City Council Meeting Date – February 3, 2009
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