Item 6E
Department of Planning & Development Services
S T A F F R E P O R T
February 11, 2009
ZA08-099
CASE NO:
Specific Use Permit for a Mass Gathering – Southlake Green Day Event
PROJECT:
REQUEST: GreenFellows, Inc. is requesting approval of a specific use permit to allow a mass
gathering at Rustin Park located at 1400 Fountain Place and 1400 E. Southlake Blvd.
in Southlake Town Square. The event is planned to be held on Saturday, March 28,
2009 from 9 a.m. to 4 p.m. (set up time 7 a.m.). The event anticipates 2,500 persons
throughout the day. There will be approximately thirty (30) tents and/or exhibit booths
set up in the Rustin Park area and Fountain Place. Fountain Place will be closed off to
east/west traffic. The purpose of this event is to promote and provide information on
“green” products and current trends in environmental stewardship. The applicant has
included a sign proposal as part of the specific use permit, which includes two banners
on the Rustin Park Pavilion, one on the north side and one on the south side, and 13
small off-site ground signs at key intersections to promote the event. The applicant is
requesting to display the signage for at least 15 days prior to the event. The sign
ordinance will allow one banner on the pavilion for up to 15 days and up to five off-site
ground signs and one on-site ground sign for a maximum of 21 days, subject to
removal within 3 days after the event. Exhibits for the sign proposal are included in
attachment ‘C’ of this report. The event is planned as follows:
Date of Event: March 28, 2009
Hours of Operation: 9:00 a.m. to 4:00 p.m.
Estimated Attendance: 2,500
Public Safety: 1 off-duty officer / 1 EMS person with first aid
station
Duration for signage: 15 days preceding the event, to be removed
after the event
The event exhibits and description are included as attachment ‘C’ of this report. The
applicant has been actively coordinating the event with City staff including Community
Services, Department of Public Safety and Planning & Development Services. They
have also received permission from the property managers of Southlake Town Square.
Due to the limited scope of this request, no staff review summary is provided.
Case No.
ZA08-099
1. Conduct public hearing
ACTION NEEDED:
2. Consider specific use permit approval
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Plans and Support Information
(D) Surrounding Property Owners Map
(E) Surrounding Property Owners Responses
(F) Resolution No. 09-008
STAFF CONTACT: Ken Baker (748-8067)
Lorrie Fletcher (748-8069)
Case No.
ZA08-099
BACKGROUND INFORMATION
OWNER: City of Southlake
APPLICANT: GreenFellows, Inc.
PROPERTY SITUATION: 1400 Fountain Place and 1400 E Southlake Blvd, Rustic Park, Southlake Town
Square, Phase I
LEGAL DESCRIPTION: Blocks 7 & 8, Southlake Town Square, Phase I
LAND USE CATEGORY: Town Center
CURRENT ZONING: “DT” Downtown District
HISTORY: This will be the first year for this event.
P&Z ACTION: February 5, 2009; Approved (6-0) as presented and subject to the staff report
dated January 30, 2009.
CITY COUNCIL ACTION:
STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a
Specific Use Permit for a mass gathering event according to the
Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended:
1. whether there is convenient and safe access for the ingress and egress of
pedestrians and vehicular traffic;
2. whether sufficient traffic control personnel is proposed to insure safety to
all members of the traveling public, including pedestrians, along all public
roadways in the proximity of the mass gathering and/or along which the
public is likely to travel to reach the mass gathering areas shall be
provided;
3. whether the mass gathering area is well drained and so arranged to
provide sufficient space for persons assembled, vehicles, sanitary facilities,
and appurtenant equipment;
4. whether sufficient illumination will be provided at night to protect the safety
Not Applicable
of the persons assembled; ()
5. whether adequate parking areas, including disabled persons’ parking
spaces, shall be provided for persons arriving by vehicular means. If the
promoter proposes to utilize temporary off-site parking, then the promoter
the mass gathering event the off-site temporary parking area will not be
utilized for purposes other than the mass gathering event; and
6. whether adequate provisions have been made for food supply, medical
assistance, garbage disposal, water supply, parking, sanitation and toilet
facilities, vermin control, and safety.
The City Council may establish specific conditions depending upon the nature
of the proposed event and traffic, health and safety issues according to
Case No. Attachment A
ZA08-099 Page 1
Ordinance 480, Section 45.14.a, as amended.
A site exhibit and event description is included as Attachment ‘C’ of this report.
N:\Community Development\MEMO\2008cases\099 - SUP - Green Day Event at Rustin Park\Staff Report\08-099SUP.P&Z 02-05-09.doc
Case No. Attachment A
ZA08-099 Page 2
Case No. Attachment B
ZA08-099 Page 1
SITE EXHIBIT
Case No. Attachment C
ZA08-099 Page 1
Proposed Signage
Banner attached to Rustin Park pavilion – facing north
Banner attached to Rustin Park pavilion – facing south
Case No. Attachment C
ZA08-099 Page 2
Yard signs (13 total) that are proposed to be posted at the following eight locations:
FM 1709 at Southlake Town Square (1)
North side of Southlake Town Square along SH 114 (2)
Along the access road SH 114 near Home Depot (1)
FM 1709 at The Shops of Southlake (1)
Davis Blvd and FM 1709 (2)
White Chapel Blvd and FM 1709 (2)
White Chapel Blvd and Continental Blvd (2)
Kimball Ave and FM 1709 (2)
Case No. Attachment C
ZA08-099 Page 3
This is a representation of the type of tent one of the sponsors, Home Depot, may use.
They could be flat on top; the exact tent that will be used has not yet been determined.
If larger than 10x10, a permit must be obtained.
Case No. Attachment C
ZA08-099 Page 4
Case No. Attachment C
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Case No. Attachment C
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Applicant’s Response to Review Comments
Case No. Attachment C
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Case No. Attachment C
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Case No. Attachment C
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Case No. Attachment C
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Case No. Attachment C
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Letter of Support
Case No. Attachment C
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Case No. Attachment C
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Surrounding Property Owners
Southlake Green Day Event
SPO # Owner Zoning Land Use Acreage
1.
Cencor Realty SP2 Town Center 8.67
2.
Slts Grand Avenue Lp DT Town Center 2.44
3.
Southlake, City Of SP2 Town Center 0.78
4.
Cencor Realty SP2 Town Center 7.38
5.
Cencor Realty SP2 Town Center 8.93
6.
Slts Grand Avenue Lp DT Town Center 0.56
7.
Cencor Realty SP2 Town Center 0.93
8.
Cencor Realty SP2 Town Center 2.43
9.
Slts Grand Avenue Lp DT Town Center 0.48
10.
Slts Grand Avenue Lp DT Town Center 0.40
11.
Slts Grand Avenue Lp DT Town Center 1.97
12.
Slts Grand Avenue Lp DT Town Center 1.86
13.
Town Square Ventures Lp DT Town Center 0.42
14.
Town Square Ventures Lp DT Town Center 0.38
15.
Town Square Ventures Lp DT Town Center 4.33
Case No. Attachment D
ZA08-099 Page 1
16.
Town Square Ventures Lp DT Town Center 0.34
17.
Town Square Ventures Lp DT Town Center 0.67
18.
Town Square Ventures Lp DT Town Center 0.28
19.
Town Square Ventures Lp DT Town Center 0.58
20.
Town Square Ventures Lp DT Town Center 4.08
21.
Town Square Ventures Lp DT Town Center 0.75
22.
Town Square Ventures Lp DT Town Center 0.67
23.
Town Square Ventures Lp DT Town Center 0.48
24.
Slts Grand Avenue Lp DT Town Center 2.44
25.
Slts Grand Avenue Lp DT Town Center 0.58
26.
Southlake, City Of DT Town Center 1.37
27.
Slts Grand Avenue Lp DT Town Center 0.43
28.
Slts Grand Avenue Lp DT Town Center 0.60
29.
Town Square Ventures Lp DT Town Center 0.39
30.
Town Square Ventures Lp DT Town Center 0.38
31.
Town Square Ventures Lp DT Town Center 0.27
32.
Town Square Ventures Lp DT Town Center 3.62
33.
Town Square Ventures Lp DT Town Center 0.33
34.
Southlake, City Of DT Town Center 0.69
35.
Southlake, City Of DT Town Center 0.81
36.
Southlake, City Of DT Town Center 0.94
Case No. Attachment D
ZA08-099 Page 2
Surrounding Property Owner Responses
Southlake Green Day Event
Notices Sent:
Three (3)
Responses Received:
None (0)
Case No. Attachment E
ZA08-099 Page 1
RESOLUTION NO. 09-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING
EVENT FOR SOUTHLAKE GREEN DAY EVENT ON MARCH 28, 2009 ON
PROPERTY LOCATED AT 1400 FOUNTAIN PLACE AND 1400 E
SOUTHLAKE BOULEVARD BEING LEGALLY DESCRIBED AS BLOCKS 7
AND 8, AND ADJACENT RIGHT-OF-WAY, SOUTHLAKE TOWN SQUARE,
PHASE I, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”,
AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO
AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS
, a Specific Use Permit for a mass gathering event for Southlake Green Day Event has
been requested by a person or corporation having a proprietary interest in the properties zoned as “DT”
Downtown District; and,
WHEREAS
, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City’s
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the
requisite notices by publication and otherwise, and have afforded the persons interested and situated in the
affected area and in the vicinity thereof; and,
WHEREAS
, the City Council does hereby find and determine that the granting of such Specific Use
Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering event for Southlake Green Day Event on
March 28, 2009 on property located at 1400 Fountain Place and 1400 E Southlake Boulevard being legally
described as Blocks 7 And 8, and adjacent right-of-way, Southlake Town Square, Phase I, an addition to the
City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet ‘A’, Slide 4892, Plat
Record, Tarrant County, Texas, more fully and completely described in Exhibit “A”, and as depicted on the
approved Site Plan attached hereto and incorporated herein as Exhibit “B” and providing an effective date,
subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth
herein. The following specific requirements and special conditions shall be applicable to the granting of this
Specific Use Permit:
Case No. Attachment F
ZA08-099 Page 1
1)
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS _____ DAY OF ________, 2009.
CITY OF SOUTHLAKE
By: _________________________________
Andy Wambsganss, Mayor
ATTEST:
_________________________________
Lori Payne, TRMC
City Secretary
Case No. Attachment F
ZA08-099 Page 2
EXHIBIT “A”
The property is located at 1400 Fountain Place and 1400 E Southlake Boulevard being legally described
as Blocks 7 And 8, and adjacent right-of-way, Southlake Town Square, Phase I, an addition to the City of
Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet ‘A’, Slide 4892, Plat Record,
Tarrant County, Texas.
Case No. Attachment F
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EXHIBIT “B”
SITE EXHIBIT
Case No. Attachment F
4
ZA08-099 Page
Proposed Signage
Banner attached to Rustin Park pavilion – facing north
Banner attached to Rustin Park pavilion – facing south
Case No. Attachment F
5
ZA08-099 Page
Yard signs (13 total) that are proposed to be posted at the following eight locations:
FM 1709 at Southlake Town Square (1)
North side of Southlake Town Square along SH 114 (2)
Along the access road SH 114 near Home Depot (1)
FM 1709 at The Shops of Southlake (1)
Davis Blvd and FM 1709 (2)
White Chapel Blvd and FM 1709 (2)
White Chapel Blvd and Continental Blvd (2)
Kimball Ave and FM 1709 (2)
Case No. Attachment F
ZA08-099 Page 6
This is a representation of the type of tent one of the sponsors, Home Depot, may use.
They could be flat on top; the exact tent that will be used has not yet been determined.
If larger than 10x10, a permit must be obtained.
Case No. Attachment F
ZA08-099 Page 7
Case No. Attachment F
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8
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9
Applicant’s Response to Review Comments
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Letter of Support
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