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Item 6E Department of Planning & Development Services S T A F F R E P O R T February 11, 2009 ZA08-099 CASE NO: Specific Use Permit for a Mass Gathering – Southlake Green Day Event PROJECT: REQUEST: GreenFellows, Inc. is requesting approval of a specific use permit to allow a mass gathering at Rustin Park located at 1400 Fountain Place and 1400 E. Southlake Blvd. in Southlake Town Square. The event is planned to be held on Saturday, March 28, 2009 from 9 a.m. to 4 p.m. (set up time 7 a.m.). The event anticipates 2,500 persons throughout the day. There will be approximately thirty (30) tents and/or exhibit booths set up in the Rustin Park area and Fountain Place. Fountain Place will be closed off to east/west traffic. The purpose of this event is to promote and provide information on “green” products and current trends in environmental stewardship. The applicant has included a sign proposal as part of the specific use permit, which includes two banners on the Rustin Park Pavilion, one on the north side and one on the south side, and 13 small off-site ground signs at key intersections to promote the event. The applicant is requesting to display the signage for at least 15 days prior to the event. The sign ordinance will allow one banner on the pavilion for up to 15 days and up to five off-site ground signs and one on-site ground sign for a maximum of 21 days, subject to removal within 3 days after the event. Exhibits for the sign proposal are included in attachment ‘C’ of this report. The event is planned as follows: Date of Event: March 28, 2009 Hours of Operation: 9:00 a.m. to 4:00 p.m. Estimated Attendance: 2,500 Public Safety: 1 off-duty officer / 1 EMS person with first aid station Duration for signage: 15 days preceding the event, to be removed after the event The event exhibits and description are included as attachment ‘C’ of this report. The applicant has been actively coordinating the event with City staff including Community Services, Department of Public Safety and Planning & Development Services. They have also received permission from the property managers of Southlake Town Square. Due to the limited scope of this request, no staff review summary is provided. Case No. ZA08-099 1. Conduct public hearing ACTION NEEDED: 2. Consider specific use permit approval ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Surrounding Property Owners Map (E) Surrounding Property Owners Responses (F) Resolution No. 09-008 STAFF CONTACT: Ken Baker (748-8067) Lorrie Fletcher (748-8069) Case No. ZA08-099 BACKGROUND INFORMATION OWNER: City of Southlake APPLICANT: GreenFellows, Inc. PROPERTY SITUATION: 1400 Fountain Place and 1400 E Southlake Blvd, Rustic Park, Southlake Town Square, Phase I LEGAL DESCRIPTION: Blocks 7 & 8, Southlake Town Square, Phase I LAND USE CATEGORY: Town Center CURRENT ZONING: “DT” Downtown District HISTORY: This will be the first year for this event. P&Z ACTION: February 5, 2009; Approved (6-0) as presented and subject to the staff report dated January 30, 2009. CITY COUNCIL ACTION: STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. whether sufficient illumination will be provided at night to protect the safety Not Applicable of the persons assembled; () 5. whether adequate parking areas, including disabled persons’ parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site parking, then the promoter the mass gathering event the off-site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Case No. Attachment A ZA08-099 Page 1 Ordinance 480, Section 45.14.a, as amended. A site exhibit and event description is included as Attachment ‘C’ of this report. N:\Community Development\MEMO\2008cases\099 - SUP - Green Day Event at Rustin Park\Staff Report\08-099SUP.P&Z 02-05-09.doc Case No. Attachment A ZA08-099 Page 2 Case No. Attachment B ZA08-099 Page 1 SITE EXHIBIT Case No. Attachment C ZA08-099 Page 1 Proposed Signage Banner attached to Rustin Park pavilion – facing north Banner attached to Rustin Park pavilion – facing south Case No. Attachment C ZA08-099 Page 2 Yard signs (13 total) that are proposed to be posted at the following eight locations:  FM 1709 at Southlake Town Square (1)  North side of Southlake Town Square along SH 114 (2)  Along the access road SH 114 near Home Depot (1)  FM 1709 at The Shops of Southlake (1)  Davis Blvd and FM 1709 (2)  White Chapel Blvd and FM 1709 (2)  White Chapel Blvd and Continental Blvd (2)  Kimball Ave and FM 1709 (2) Case No. Attachment C ZA08-099 Page 3 This is a representation of the type of tent one of the sponsors, Home Depot, may use. They could be flat on top; the exact tent that will be used has not yet been determined. If larger than 10x10, a permit must be obtained. Case No. Attachment C ZA08-099 Page 4 Case No. Attachment C ZA08-099 Page 5 Case No. Attachment C ZA08-099 Page 6 Applicant’s Response to Review Comments Case No. Attachment C ZA08-099 Page 7 Case No. Attachment C ZA08-099 Page 8 Case No. Attachment C ZA08-099 Page 9 Case No. Attachment C ZA08-099 Page 10 Case No. Attachment C ZA08-099 Page 11 Letter of Support Case No. Attachment C ZA08-099 Page 12 Case No. Attachment C ZA08-099 Page 13 Surrounding Property Owners Southlake Green Day Event SPO # Owner Zoning Land Use Acreage 1. Cencor Realty SP2 Town Center 8.67 2. Slts Grand Avenue Lp DT Town Center 2.44 3. Southlake, City Of SP2 Town Center 0.78 4. Cencor Realty SP2 Town Center 7.38 5. Cencor Realty SP2 Town Center 8.93 6. Slts Grand Avenue Lp DT Town Center 0.56 7. Cencor Realty SP2 Town Center 0.93 8. Cencor Realty SP2 Town Center 2.43 9. Slts Grand Avenue Lp DT Town Center 0.48 10. Slts Grand Avenue Lp DT Town Center 0.40 11. Slts Grand Avenue Lp DT Town Center 1.97 12. Slts Grand Avenue Lp DT Town Center 1.86 13. Town Square Ventures Lp DT Town Center 0.42 14. Town Square Ventures Lp DT Town Center 0.38 15. Town Square Ventures Lp DT Town Center 4.33 Case No. Attachment D ZA08-099 Page 1 16. Town Square Ventures Lp DT Town Center 0.34 17. Town Square Ventures Lp DT Town Center 0.67 18. Town Square Ventures Lp DT Town Center 0.28 19. Town Square Ventures Lp DT Town Center 0.58 20. Town Square Ventures Lp DT Town Center 4.08 21. Town Square Ventures Lp DT Town Center 0.75 22. Town Square Ventures Lp DT Town Center 0.67 23. Town Square Ventures Lp DT Town Center 0.48 24. Slts Grand Avenue Lp DT Town Center 2.44 25. Slts Grand Avenue Lp DT Town Center 0.58 26. Southlake, City Of DT Town Center 1.37 27. Slts Grand Avenue Lp DT Town Center 0.43 28. Slts Grand Avenue Lp DT Town Center 0.60 29. Town Square Ventures Lp DT Town Center 0.39 30. Town Square Ventures Lp DT Town Center 0.38 31. Town Square Ventures Lp DT Town Center 0.27 32. Town Square Ventures Lp DT Town Center 3.62 33. Town Square Ventures Lp DT Town Center 0.33 34. Southlake, City Of DT Town Center 0.69 35. Southlake, City Of DT Town Center 0.81 36. Southlake, City Of DT Town Center 0.94 Case No. Attachment D ZA08-099 Page 2 Surrounding Property Owner Responses Southlake Green Day Event Notices Sent: Three (3) Responses Received: None (0) Case No. Attachment E ZA08-099 Page 1 RESOLUTION NO. 09-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR SOUTHLAKE GREEN DAY EVENT ON MARCH 28, 2009 ON PROPERTY LOCATED AT 1400 FOUNTAIN PLACE AND 1400 E SOUTHLAKE BOULEVARD BEING LEGALLY DESCRIBED AS BLOCKS 7 AND 8, AND ADJACENT RIGHT-OF-WAY, SOUTHLAKE TOWN SQUARE, PHASE I, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. WHEREAS , a Specific Use Permit for a mass gathering event for Southlake Green Day Event has been requested by a person or corporation having a proprietary interest in the properties zoned as “DT” Downtown District; and, WHEREAS , in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City’s Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS , the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering event for Southlake Green Day Event on March 28, 2009 on property located at 1400 Fountain Place and 1400 E Southlake Boulevard being legally described as Blocks 7 And 8, and adjacent right-of-way, Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet ‘A’, Slide 4892, Plat Record, Tarrant County, Texas, more fully and completely described in Exhibit “A”, and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit “B” and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: Case No. Attachment F ZA08-099 Page 1 1) SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS _____ DAY OF ________, 2009. CITY OF SOUTHLAKE By: _________________________________ Andy Wambsganss, Mayor ATTEST: _________________________________ Lori Payne, TRMC City Secretary Case No. Attachment F ZA08-099 Page 2 EXHIBIT “A” The property is located at 1400 Fountain Place and 1400 E Southlake Boulevard being legally described as Blocks 7 And 8, and adjacent right-of-way, Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet ‘A’, Slide 4892, Plat Record, Tarrant County, Texas. Case No. Attachment F ZA08-099 Page 3 EXHIBIT “B” SITE EXHIBIT Case No. Attachment F 4 ZA08-099 Page Proposed Signage Banner attached to Rustin Park pavilion – facing north Banner attached to Rustin Park pavilion – facing south Case No. Attachment F 5 ZA08-099 Page Yard signs (13 total) that are proposed to be posted at the following eight locations:  FM 1709 at Southlake Town Square (1)  North side of Southlake Town Square along SH 114 (2)  Along the access road SH 114 near Home Depot (1)  FM 1709 at The Shops of Southlake (1)  Davis Blvd and FM 1709 (2)  White Chapel Blvd and FM 1709 (2)  White Chapel Blvd and Continental Blvd (2)  Kimball Ave and FM 1709 (2) Case No. Attachment F ZA08-099 Page 6 This is a representation of the type of tent one of the sponsors, Home Depot, may use. They could be flat on top; the exact tent that will be used has not yet been determined. If larger than 10x10, a permit must be obtained. Case No. Attachment F ZA08-099 Page 7 Case No. Attachment F ZA08-099 Page 8 Case No. Attachment F ZA08-099 Page 9 Applicant’s Response to Review Comments Case No. Attachment F ZA08-099 Page 10 Case No. Attachment F ZA08-099 Page 11 Case No. Attachment F ZA08-099 Page 12 Case No. Attachment F ZA08-099 Page 13 Case No. Attachment F ZA08-099 Page 14 Letter of Support Case No. Attachment F ZA08-099 Page 15