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Item 4AREGULAR CITY COUNCIL MEETING MINUTES: FEBRUARY 3, 2009 LOCATION :1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT : Mayor Andy Wambsganss, Mayor Pro Tem John Terrell, and Councilmembers Pamela Muller, Virginia M. Muzyka, and Vernon Stansell. CITY COUNCIL ABSENT :Deputy Mayor Pro Tem Gregory Jones and Councilmember Laura K. Hill. PLANNING AND ZONING COMMISSION PRESENT: Chairman Al Morin, Vice- Chairman Brandon Bledsoe, and Commissioners Darrell Faglie, Robert Hudson, Joe Lancor, Michael Springer and Jeff Wang. PLANNING AND ZONING COMMISSION ABSENT: None. STAFF PRESENT :City Manager Shana Yelverton, Assistant City Manager / Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of Information Technology Dale Dean, Information Systems Technician Vicky Roche, Director of Community Services Chris Tribble, Deputy Director of Community Services Kerry McGeath, Recreation Superintendent Steve Moore, Director of Economic Development Greg Last, Director of Finance Sharen Jackson, Director of Human Resources Kevin Hugman, Director of Planning and Development Services Ken Baker, Chief Building Official Paul Ward, Planner II Clayton Comstock, Planner I Daniel Cortez, Administrative Secretary Stephanie Breitbarth, Chief of Police Services Robert Finn, Chief of Fire Services Mike Starr, Director of Public Works Robert H. Price, Deputy Director of Public Works Gordon Mayer, Civil Engineer Michael James, Civil Engineer Michelle McCullough, Civil Engineer Cheryl Taylor, Public Works Operations Manager Chuck Kendrick, Public Works Supervisor Joe Walsh, Environmental Coordinator Christi Upton, City Attorney Tim Sralla, and City Secretary Lori Payne. WORK SESSION: Agenda Item No. 1. Call to order. The joint work session of the City Council and the Planning and Zoning Commission was called to order by Mayor Wambsganss at 5:16 p.m. Agenda Item No. 2. Invocation. Chaplain of the Month Doug Allison gave the invocation. Mayor Wambsganss led the pledge of allegiance. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2009 Page 1 of 7 Agenda Item No. 3. Presentation: Storm Water Management and Erosion Control. City Manager Yelverton introduced the item. Director Price presented this item to the Council and the Commission and answered their questions. Mayor Wambsganss closed the joint work session at 6:14 p.m. and called for a break. Mayor Wambsganss reconvened the City Council work session at 6:28 p.m. Agenda Item No. 4. Discuss all items on tonight’s meeting agenda. City Council reviewed the consent agenda items with city staff. The following items were added to the consent agenda: to table items 6A and 6B to the February 17, 2009 City Council meeting and to approve item 9A. Mayor Wambsganss closed the work session at 6:37 p.m. REGULAR SESSION: Agenda Item No. 1. Call to order. The regular session was called to order by Mayor Wambsganss at 6:37 p.m. Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced City Council would be going into Executive Session pursuant to the Texas Government Code Section 551.071, seek advice from the city attorney, and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:37 p.m. Executive Session began at 7:12 p.m. and ended at 7:51 p.m. Agenda Item No. 2B. Reconvene. Mayor Wambsganss reconvened the regular meeting at 7:56 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 3A1. Mayor’s Report - update of upcoming meetings and events. Mayor Wambsganss announced upcoming meetings and events. Agenda Item No. 3B1. City Manager’s Report – George Weidenhof recognition. Director Tribble introduced George Weidenhof who has taught martial arts for the City since 2001 and has trained over 2000 participants in Southlake. He is a registered second-degree black belt in Tae Kwon Do and was promoted to Yodan (fourth degree black belt in Jiu-jitsu) in December 2008. Agenda Item No. 3C.Library Board Report. A written report was given to Council. Agenda Item No. 3D. Local Business Report. Director Last introduced Sarah Ricketts who introduced local business, Anderson’s Furniture and Design Gallery, to Council. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2009 Page 2 of 7 CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Wambsganss read the items into the record. Agenda Item No. 4A. Approve minutes from the January 20, 2009 regular City Council meeting. The minutes were approved as presented. Agenda Item No. 4B. Resolution No. 09-002, Call a General Election and a Special Election for May 9, 2009. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, CALLING FOR A GENERAL ELECTION TO BE HELD ON MAY 9, 2009; CALLING FOR A SPECIAL ELECTION TO BE HELD ON MAY 9, 2009; AND ESTABLISHING PROCEDURES FOR THOSE ELECTIONS; AND PROVIDING AN EFFECTIVE DATE. Agenda Item No. 4C. Award construction contract for Segments ‘A’ and ‘F’ of the T.W. King 30-inch water supply line to Circle C Construction, Ltd. in the amount of $2,635,235 and authorize construction phase contingencies. A presentation was not made on this item. Agenda Item No. 4D. Approve four T-Mobile water tower lease agreements for cellular equipment on the Dove, Miron, Florence, and Bicentennial water towers. A presentation was not made on this item. Agenda Item No. 4E. Approve a scope of service agreement with the Southlake Chamber of Commerce for 2008-2009. A presentation was not made on this item. Agenda Item No. 4F. Approve the renewal of landscape maintenance contracts with TruGreen LandCare. A presentation was not made on this item. Agenda Item No. 4G. Approve an Interlocal Agreement and the Joint Purchase of a mobile stage with the City of Keller. A presentation was not made on this item. Agenda Item No. 4H. Resolution No. 09-004, Authorize the selection of the construction manager at risk method of delivery for construction of the DPS North Training facility. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION AUTHORIZING THE SELECTION OF THE CONSTRUCTION MANAGER AT RISK METHOD OF DELIVERY FOR CONSTRUCTION OF THE DEPARTMENT OF PUBLIC SAFETY NORTH FACILITY; AND PROVIDING AN EFFECTIVE DATE. Agenda Item No. 4I. Resolution No. 09-005, Approve and authorize publication of notice of intention to issue certificates of obligation for capital improvement projects. A UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2009 Page 3 of 7 presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION APPROVING AND AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION. Agenda Item No. 4J. ZA07-144, Site Plan for Lot 1, Players Circle on property being legally described as Lot 1, Block 1, Players Circle Addition and being located at 1901 West Southlake Boulevard. Current Zoning: C3 General Commercial District. SPIN Neighborhood #16. This item was tabled to the February 17, 2009 City Council meeting. st Agenda Item No. 4K. Ordinance No. 480-579, 1 Reading (ZA08-062), Zoning Change and Concept Plan for 520 South White Chapel Boulevard on property being described asTract 3E, Hiram Granberry Survey, Abstract No. 581 and being located at 520 South White Chapel Boulevard. Current Zoning: AG Agricultural District. Requested Zoning: SF-20A Single Family Residential District. SPIN Neighborhood #14. This item was tabled to the February 17, 2009 City Council meeting. nd Agenda Item No. 6A. Ordinance No. 480-578, 2 Reading (ZA08-075), Zoning Change and Development Plan for Ridgeview at Southlake being Tracts 2A, 2A1, 2A5C, and 2A6, W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and 1C, Thomas J. Thompson Survey, Abstract No. 1502 and located at 505, 507, 511, 515, and 519 Davis Boulevard. Current Zoning: AG Agricultural District, S-P-1 Detailed Site Plan District, and SF-20A Single Family Residential District. Proposed Zoning: TZD Transition Zoning District. SPIN Neighborhood #16. This item was tabled to the February 17, 2009 City Council meeting. Agenda Item No. 6B. ZA08-102, Preliminary Plat for Ridgeview at Southlake being Tracts 2A, 2A1, 2A5C, and 2A6 W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and 1C, Thomas J. Thompson Survey, Abstract No. 1502 and being located at 505, 507, 511, 515, and 519 Davis Boulevard. Current Zoning: AG Agricultural District, S-P-1 Detailed Site Plan District, and SF-20A Single Family Residential District. Proposed Zoning: TZD Transition Zoning District. SPIN Neighborhood #16. This item was tabled to the February 17, 2009 City Council meeting. Agenda Item No. 9A. Approve the conceptual design for park monument signage. Director Tribble presented this item during the work session and answered Council’s questions. Motion was made to approve consent agenda items 4A; 4B; 4C; 4D; 4E; 4F; 4G; 4H; 4I; to table item 4J to the February 17, 2009 City Council meeting; to table item 4K to the February 17, 2009 City Council meeting; to table item 6A to the February 17, 2009 City Council meeting; to table item 6B to the February 17, 2009 City Council meeting; and to approve item 9A. Motion: Muzyka Second: Terrell UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2009 Page 4 of 7 Ayes: Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 5-0 REGULAR AGENDA: Agenda Item No. 5. Public Forum. Mayor Wambsganss opened the public forum. No one spoke during public forum. nd Agenda Item No. 6C. Ordinance No. 480-197a, 2 Reading (ZA08-111), Zoning Change and Site Plan for Snow’s Gymnastics Center on property being described as Lot 9, J.G. Allen No. 18 Addition and being located at 401 and 407 South Pearson Lane. Current Zoning: S-P-1 Detailed Site Plan District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #15. Director Baker presented this item in conjunction with item 6D to Council and answered their questions. Applicant Debbie Snow, 404 South Pearson Lane, Southlake, Texas answered Council’s questions. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING APPROXIMATELY 3.00 ACRES SITUATED IN JESSE G. ALLEN SURVEY, ABSTRACT NO. A-18, TRACTS 4A15, 4A16A, AND 4A18, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-1" DETAILED SITE PLAN TO ALLOW GYMNASTICS, SWIMMING, DIVING, DANCE, MARTIAL ARTS INSTRUCTION, ARCHERY RANGE, AFTER- SCHOOL CARE, SUMMER CAMP PROGRAMS, PRO-SHOP, AND OTHER RELATED BUSINESSES TO "S-P-1" DETAILED SITE PLAN TO ALLOW GYMNASTICS, SWIMMING, DIVING, DANCE, MARTIAL ARTS INSTRUCTION, ARCHERY RANGE, AFTER-SCHOOL CARE, SUMMER CAMP PROGRAMS, PRO-SHOP, AND OTHER RELATED BUSINESSES AS DEPICTED UPON THE SITE PLAN ATTACHED HERETO AS EXHIBIT “B” AND SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. nd Motion was made to approve Ordinance No. 480-197a, 2 Reading (ZA08-111), Zoning Change and Site Plan for Snow’s Gymnastics Center subject to Site Plan Review Summary No. 1, dated December 26, 2008 granting the requested variances; stipulating UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2009 Page 5 of 7 that the applicant has agreed to grant the City a ten-foot easement; and further stipulating that once a site plan is submitted the sidewalk will need to be installed. Motion: Stansell Second: Muzyka Ayes: Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 5-0 Agenda Item No. 6D. ZA08-096, Plat Revision for Lots 9R1 and 9R2, J.G. Allen No. 18 Addition (Snow’s Gymnastics Center) on property being a revision of Lot 9, J.G. Allen No. 18 Addition and being located at 401 and 407 South Pearson Lane. Current Zoning: S-P-1 Detailed Site Plan District. Proposed Zoning: S-P-1. SPIN Neighborhood #15. Director Baker presented this item in conjunction with item 6C to Council and answered their questions. Applicant Debbie Snow, 404 South Pearson Lane, Southlake, Texas answered Council’s questions. Motion was made to approve ZA08-096, Plat Revision for Lots 9R1 and 9R2, J.G. Allen No. 18 Addition (Snow’s Gymnastics Center) subject to Plat Review Summary No. 2, dated December 26, 2008 stipulating that the easements the applicant has agreed to will be noted on the plat revision. Motion: Stansell Second: Muzyka Ayes: Muller, Muzyka, Stansell, Terrell, Wambsganss Nays: None Approved: 5-0 Mayor Wambsganss called for a short break at 8:17 p.m. to wait for the applicant to arrive for item 7A. Mayor Wambsganss reconvened the meeting at 8:24 p.m. st Agenda Item No. 7A. Ordinance No. 480-187b, 1 Reading (ZA08-109), Zoning Change and Site Plan for The Spanish Schoolhouse at the 280 Sports Complex on property being described asLot 2R, Block B, Commerce Business Park Addition and being located at 280 Commerce Street. Current Zoning: S-P-1 Detailed Site Plan District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #7. Director Baker presented this item to Council and answered their questions. Applicant Christie Abercrombie, 1420 Danbury Parks Drive, Keller, Texas answered Council’s questions on this item. Council discussed this request. st Motion was made to approve Ordinance No. 480-187b, 1 Reading (ZA08-109), Zoning Change and Site Plan for The Spanish Schoolhouse at the 280 Sports Complex specifically with the following requirements: this use will be limited to the 6,000 s.f. as proposed in the revised site plan received on February 3, 2009; the playground equipment must be installed to meet City code and requirements; the applicant has agreed to look at installing a six-foot wrought iron and stone column fence around the playground area and will present that information with the next reading as well as including the appropriate safety and support information. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2009 Page 6 of 7 Motion: Stansell Second: Muzyka Mayor Wambsganss asked to see good representations of what the playground area will look like and asked for it to be received in time for Council to get it with their packet information. Ayes: Muzyka, Stansell, Terrell, Wambsganss Nays: Muller Approved: 4-1 Agenda Item No. 11. Meeting adjourned. Mayor Wambsganss adjourned the meeting at 8:47 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. ______________________________ Andy Wambsganss Mayor ATTEST: ______________________________ Lori Payne, TRMC City Secretary UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2009 Page 7 of 7