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Item 4IM E M O R A N D U M February 25, 2009 To: Shana Yelverton, City Manager From: Greg Last, Director of Economic Development Subject:Resolution No. 09-010 establishing a Southlake Business Council; providing for appointments to the business council; and providing for an effective date. Action Requested: Consideration of Resolution No. 09-010 as noted above. Background Information: The City of Southlake has enjoyed great relationships with many businesses and their leaders from throughout the City. In particular, the relationship between the City and its largest employer, Sabre Holdings, has provided many positive interactions and results. As well, the City has long benefitted from the Southlake Program for Involvement of Neighborhoods (SPIN) which provides a conduit for back and forth flow of information between the City and residents of the City. The proposed Southlake Business Council (SBC) program is a composite of benefits gained through relationships with the community’s business leaders in a format similar to the long established SPIN program. The intent of the SBC program is to establish an advisory committee composed of business “seats” representing diverse business constituencies in the City. Proposed in the resolution are the following seats. Bank / Financial Professional Services Commercial Developer Realtor / Residential Developer Corporate / National Restaurant / Local Hospitality / Hotel Restaurant / Franchise Manufacturing / DistributionRetail / Local Marketing / Public Relations Retail / Franchise MedicalTechnology / Hi-tech There will also be several non-voting “Ex-officio” members including: Mayor, City Council Liaison, Southlake Chamber of Commerce President and Chair of the Board, and representatives from the City Manager’s Office, Carroll I.S.D., a rotating representative from Keller I.S.D., and Grapevine-Colleyville I.S.D., and the Director of Economic Development who shall be responsible for administration and coordination of the SBC activities. As proposed in the resolution, members of the SBC shall be appointed by the City Council for two-year terms. Should Council approve this resolution, staff would solicit applications for appointment to the SBC and provide Council a resolution making the desired appointments at a future Council meeting. The SBC Mission Statement and Goals would be established by the members of the SBC. Anticipated goals at this time might include the following: 1.Enhanced Communication: Provide a venue resulting in better quantity and quality of communication between businesses and City leadership 2.Strategic Intersections: Identify and strengthen programs where strategic goals between business and the City intersect 3.Regulatory Issues: Provide feedback and guidance on the development and implementation of regulatory codes to ensure well-vetted public policy decisions 4.Business Climate: Monitor and provide feedback on issues affecting the business climate of the City to ensure a sustainable and positive business climate 5.Economic Tracking: Monitor and report on the global, regional and local economy to ensure timely and appropriate public policy direction Financial Considerations: None Strategic Link: This item support strategy C-4 to “attract and keep top-tier businesses to drive a dynamic and sustainable economic environment. Citizen Input/ Board Review: Staff, along with Mayor Pro-Tem Terrell and Councilmember Muzyka, coordinated a brief brainstorming session with several business leaders on January 14, 2009 to flush out the intent of the program and review draft goals and objectives. The general feedback was that there was merit in the program and that it should proceed to City Council for consideration. Legal Review: The City Attorney’s office has reviewed the Resolution. Alternatives: 1. Approve the resolution as presented. 2. Approve the resolution with revisions as desired by Council. 3. Take no action on the resolution and pursue another direction. Supporting Documents: Resolution No. 09-010. Staff Recommendation: Approve Resolution No. 09-010 establishing a Southlake Business Council. RESOLUTION NO. 09-010 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, ESTABLISHING A SOUTHLAKE BUSINESS COUNCIL (SBC) FOR THE CITY OF SOUTHLAKE; PROVIDING FOR APPOINTMENTS TO THE BUSINESS COUNCIL; AND PROVIDING AN EFFECTIVE DATE . WHEREAS , the City of Southlake Strategy Map includes initiative C-4 to “attract and keep top-tier businesses to drive a dynamic and sustainable economic environment”; and WHEREAS , the Department of Economic Development’s mission is to help create a diversified, vibrant and sustainable economy through attraction and support of business enterprises meeting the vision and standards desired by City leaders; and WHEREAS , a primary goal of the Department of Economic Development is to develop and implement programs to retain and support existing businesses; and WHEREAS , the City Council of the City of Southlake, Texas is of the opinion that a Southlake Business Council would be of assistance to the City Council and City staff by providing a more available form of business participation in the affairs of the City and to create a forum for business-to-business and business-to-City communication; and WHEREAS , the City of Southlake Council desires to create such a committee by resolution establishing the Southlake Business Council’s membership, terms of office, and responsibilities; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. The City Council does hereby create and establish an advisory committee to be known as the “Southlake Business Council” (SBC). Such committeeshall be composed of fourteen (14) business “seats” representing diverse business constituencies in the City, all of which shall be voting members of the committee. Seat representation shall include the following: Bank / Financial Marketing / Public Relations Restaurant / Franchise Commercial Developer MedicalRetail / Local Corporate / National Professional Services Retail / Franchise Hospitality / Hotel Realtor / Residential Developer Technology / Hi-tech Manufacturing / Distribution Restaurant / Local All such voting members shall be employees of businesses in the City of Southlake, Texas and shall work within the corporate limits of the City during the term of office for which the business representative is appointed. Non-voting Ex-officio members shall include the Mayor, a City Council liaison, the Southlake Chamber of Commerce President and Chair of the Board, and Resolution 09-010 -Establishing a Southlake Business Council Draft: 2009-02-12 - Page 1 of 3 representatives from the City Manager’s Office,Carroll I.S.D., a rotating representative from Keller I.S.D., Northwest I.S.D, and Grapevine-Colleyville I.S.D., and the Director of Economic Development who shall be responsible for administration and coordination of SBC activities. A quorum shall consist of seven (7) voting members for the purpose of conducting business. SECTION 2. Members of the SBC shall be appointed by members of the City Council, and shall be appointed for a term of two (2) years. In the appointment of the initial SBC following the adoption of this resolution, the City Council shall appoint seven (7) members for one (1) year and seven (7) members for two (2) years. Terms of office shall be from May to April of the final year of said appointment. Term limits shall be at the discretion of the City Council. Members shall serve without pay. SECTION 3. The SBC shall adopt Articles of Organization to govern its activities and meetings. The adoption and any amendment of these Articles shall be subject to approval of the City Council. SECTION 4. Ay member of the SBC duly appointed by the City Council shall automatically forfeit the seat on the SBC in the event he/she 1) discontinues employment with the business constituency they were appointed to represent, or 2) files for public office. The SBC may, by inclusion in the Articles of Organization, establish additional grounds for forfeiture or removal from the SBC. SECTION 5. The SBC shall elect from its members a chairperson, vice-chairperson and secretary, who together with the Director of Economic Development shall constitute the SBC Executive Committee. SECTION 6. The SBC shall meet at regular intervals a minimum of four (4) times a year or more frequently as determined by a majority of the voting members, in order to communicate business activities, needs and concerns to the Council and other Ex-officio members. SECTION 7. The SBC shall act in an advisory capacity to the City Council and the City Staff in the planning and implementation of programs and activities involving business concerns. SECTION 8. This Resolution shall become effective from and after its passage. PASSED AND APPROVED this the _______ day of March, 2009. Resolution 09-010 -Establishing a Southlake Business Council Draft: 2009-02-12 - Page 2 of 3 ________________________ Andrew Wambsganss, Mayor ATTEST: ____________________________ City Secretary Resolution 09-010 -Establishing a Southlake Business Council Draft: 2009-02-12 - Page 3 of 3