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Item 4A2STRATEGY SESSION WITH THE SOUTHLAKE CITY COUNCIL HILTON SOUTHLAKE 1400 PLAZA PLACE SOUTHLAKE, TEXAS FEBRUARY 18, 2009 MINUTES CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tem John Terrell, and Councilmembers: Pamela Muller, Virginia M. Muzyka, Laura K. Hill (arrived at 5:34 p.m.), and Vernon Stansell. CITY COUNCIL ABSENT: Deputy Mayor Pro Tem Gregory Jones. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager / Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of Information Technology Dale Dean, Director of Community Services Chris Tribble, Deputy Director of Community Services Kerry McGeath, Director of Finance Sharen Jackson, Director of Human Resources Kevin Hugman, Human Resources Supervisor Stacey Black, Police Chief Robert Finn, Fire Chief Mike Starr, Deputy Fire Chief Bryan Thomas, Economic Development Director Greg Last, Economic Development Specialist Ashley Stathatos, Marketing and Tourism Coordinator Jill Cherry, Director of Planning and Development Services Ken Baker, Deputy Director of Planning and Development Services Dennis Killough, Chief Building Official Paul Ward, Director of Public Works Robert H. Price, Deputy Director of Public Works Gordon Mayer, Public Works Operations Manager Chuck Kendrick, Deputy City Secretary Tara Brooks, Assistant Finance Director Sean Leonard, and City Secretary Lori Payne. Agenda Item No. 1. Call to order. Mayor Wambsganss called the session to order at 5:02 p.m. Agenda Item No. 2. Discussion of the Southlake Strategic Management System. City Manager Yelverton made the opening comments. She discussed the evening’s plans and goals. She discussed the Strategic Management System, the budget cycle, and the upcoming June Retreat. Assistant City Manager Thatcher presented information on the Strategic Management System timeline and strategic investments including supplemental requests and capital improvement projects. He continued with a discussion of the components: infrastructure, mobility, performance management and service delivery, quality development, safety and security, and partnerships and volunteerism. He discussed the City’s adopted values and gave examples of initiatives related to each value. UNOFFICIAL MINUTES FOR THE STRATEGY SESSION WITH THE SOUTHLAKE CITY COUNCIL FEBRUARY 18, 2009 PAGE 1 OF 2 Assistant City Manager Jim Blagg asked the Council to look in their rearview mirror and give examples of two to three accomplishments in each focus area that they are proud of. He then asked Council to give two to three examples within each of the five focus areas they feel could use improvement. Next, he asked them to look forward to the future and state two to three issues related to each focus area they feel are not currently being addressed. Council continued discussing their thoughts and ideas related to the previous exercise. Mayor Wambsganss called for a break at 6:09 p.m. and reconvened at 6:23 p.m. Agenda Item No. 3A. Executive Session. Mayor Wambsganss announced City Council would be going into Executive Session pursuant to the Texas Government Code Section 551.072, deliberation regarding real property. The Executive Session began at 6:23 p.m. and ended at 6:38 p.m. Mayor Wambsganss called the meeting back to order. No action was taken at tonight’s strategy session. Agenda Item No. 4. Meeting adjourned. Mayor Wambsganss adjourned the meeting at 6:38 p.m. _______________________________ Andy Wambsganss Mayor ATTEST: _____________________________ Lori Payne City Secretary UNOFFICIAL MINUTES FOR THE STRATEGY SESSION WITH THE SOUTHLAKE CITY COUNCIL FEBRUARY 18, 2009 PAGE 2 OF 2