Item 4E AudioItem 4.EItem 4.E
Art in the Square EventArt in the Square Event
Community EventsCommunity Events
Participation AgreementParticipation Agreement
Greg LastGreg Last
Introduction
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Community Event Community Event
Participation PolicyParticipation Policy
Approved by City Council on October Approved by City Council on October
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21, 200821, 2008
Established criteria to evaluate Established criteria to evaluate
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applications for city participation in applications for city participation in
community eventscommunity events
$50,000 was budgeted$50,000 was budgeted
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Art in the Square EventArt in the Square Event
Application is from Southlake Women’s Club Application is from Southlake Women’s Club
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for the Art in the Square eventfor the Art in the Square event
Event Date: April 24, 2009 Event Date: April 24, 2009 --April 26, 2009 in April 26, 2009 in
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Southlake Town Square & Rustin Pavilion. Southlake Town Square & Rustin Pavilion.
Art in the Square is a three day annual Art in the Square is a three day annual
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fundraising event with proceeds designated fundraising event with proceeds designated
for various local charities. The event is free for various local charities. The event is free
to the public and offers over 140 national and to the public and offers over 140 national and
local unique artists, children’s arts and local unique artists, children’s arts and
crafts, and ongoing entertainment.crafts, and ongoing entertainment.
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Art in the Square EventArt in the Square Event
The application identifies the staffing The application identifies the staffing
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and equipment necessary to support and equipment necessary to support
the event.the event.
Due to prior year’s history and Due to prior year’s history and
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commitments made for the 2009 event, commitments made for the 2009 event,
Community Services staffing and Community Services staffing and
facilities are not included in the costsfacilities are not included in the costs
The costs for all other staff have been The costs for all other staff have been
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estimated and included in the totals.estimated and included in the totals.
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Art in the Square EventArt in the Square Event
Per the Community Events Participation Per the Community Events Participation
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Policy the Southlake Women’s Club will be Policy the Southlake Women’s Club will be
required to provide a 50/50 match of required to provide a 50/50 match of
contributions by the City.contributions by the City.
Request will be based on actual costs Request will be based on actual costs
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incurred, nincurred, not to exceed $5,466.33 which is
50% of the estimated cost of $10,932.66.
The Southlake Women’s Club would be The Southlake Women’s Club would be
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responsible for incurring the cost for damage responsible for incurring the cost for damage
to any equipment should it occur during their to any equipment should it occur during their
use as well as all other cost related to the use as well as all other cost related to the
event.event.
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Art in the Square EventArt in the Square Event
In accordance with the Council adopted In accordance with the Council adopted
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Community Event Participation PolicyCommunity Event Participation Policy
Staff recommends approval of the Staff recommends approval of the
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Participation Agreement with the Participation Agreement with the
Southlake Women’s Club for the Art in the Southlake Women’s Club for the Art in the
Square event, nSquare event, not to exceed $5,466.33
which is 50% of the estimated cost of
$10,932.66.
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Questions?Questions?
Greg LastGreg Last
(817) 748(817) 748--80378037