Item 9CM E M O R A N D U M
April 7, 2008
To:
Shana Yelverton, City Manager
From:
Steve Polasek, Director of Community Services
Subject: Approve SPDC Matching Funds request from the
Southlake DPS Citizens Association in the amount of
$100,000 for the construction of Bicentennial Park
Safety Town
Action
Requested:
City Council review and approval the SPDC Matching Funds
request from the Southlake DPS Citizens Association in the
amount of $100,000 for the construction of Bicentennial Park
Safety Town.
Background
Information:
Southlake DPS Citizens Association (SDCA) is a non-profit
organization in Southlake that has been working with the
City’s Public Safety and Community Services departments to
construct a Safety Town facility in Bicentennial Park. Safety
Town will be a miniaturized version of a downtown, used to
promote and teach safe practices for children within the
community through educational programs and interactive
facilities.
The City has approved Bicentennial Park as the site for
Safety Town. The estimated construction budget for the
project is approximately $500,000. Funding for the project in
the amount of $300,000 ($150,000 each from the Park
Dedication Fund and the SPDC Fund) has been budgeted.
The remaining balance for construction is anticipated to
come from an SPDC Matching Funds request from SDCA.
To date, SDCA has raised approximately $50,000 towards
the project from such sponsors as WFAA Channel 8, Central
Market, and Sabre Holdings. They are actively seeking an
additional $50,000 in sponsorships which they hope to raise
over the next several months. As such, the SDCA is
requesting a commitment for the full $100,000 in order to
allow the project to move forward with the bid process in
conjunction with their on-going sponsorship campaign.
Financial
Considerations:
SPDC Matching Funds in the amount of $200,000 are
identified in the proposed Fiscal Year 2007-08 budget. To
date, $36,838 has been allocated for other projects.
If approved in the amount of $100,000 ($200,000 total), an
unencumbered balance of negative ($36,838) would remain;
however, funding is available in SPDC reserves to cover the
projected shortfall. Further, an SPDC budget amendment
request would be presented to City Council at a future
meeting if this request is approved.
Citizen Input/
Board Review:
Parks Board will review this item at their April 14, 2008
meeting. SPDC will consider just prior to City Council on
April 15, 2008.
Legal Review:
Not applicable.
Alternatives:
City Council review and consideration of SPDC Matching
Funds request.
Supporting
Documents:
Supporting documents include:
SPDC Matching Funds request form
Staff
Recommendation:
City Council review and approval the SPDC Matching Funds
request from the Southlake DPS Citizens Association in the
amount of $100,000 for the construction of Bicentennial Park
Safety Town.
City of Southlake
PROJECT MATCHING FUNDS REQUEST FORM
Project Name: Construction of Bicentennial Park Safety Town
Contact Person: Anne Wise – President, Southlake DPS Citizens Association
Mailing Address: 904 Brazos Drive
City: Southlake State: TX ZIP: 76092 Day Phone: 817-481-5366
Night Phone: 972-982-5366 Fax Number:
Additional Contact Person: Day Phone:
PROJECT DESCRIPTION:
Proposed project involves partial funding in cooperation with the City of Southlake
for the construction of the Bicentennial Park Safety Town at an estimated
construction cost of $500,000. To date, SDCA has raised $50,000 towards their goal
of $100,000. This request seeks a commitment from the City for the entire match
($100,000) in anticipation of SDCA acquiring additional sponsors. By doing so, this
will allow the project to move forward with the bid process.
Proposed Start Date: July 1, 2008 Projected Completion Date: November 30, 2008
Projected Cost: $200,000 Amount of Funds Requested: $100,000