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Item 4DCity of Southlake c M E M O R A N D U M April 7, 2008 TO: Shana Yelverton, City Manager FROM: Steve Polasek, Director of Community Services SUBJECT: Approve SPDC Matching Funds request from the Southlake Girls Softball Association in the amount of $5,000 for the purchase of tournament play outfield fencing Action Requested: City Council approval of the SPDC Matching Funds request in the amount of $5,000 (project total $10,000) to purchase temporary tournament play fencing for the softball fields at Bob Jones Park. Background Information: The Southlake Girls Softball Association (SGSA) has requested matching funds to purchase temporary tournament play outfield fences for fields #1 and # 2 at Bob Jones Park. These fences will temporarily convert the two adult fields into youth fields. When not in use the fences will be stored in existing storage facilities at the Bob Jones Park concession building. The request would allow a safer and more aesthetic solution for converting the existing adult fields to youth fields during tournament play occurring approximately ten times per year. Financial Considerations: SPDC Matching Funds in the amount of $200,000 are identified in the proposed Fiscal Year 2007-08 budget. To date, $26,838 has been allocated for other projects. If approved in the amount of $5,000 ($10,000 total), an unencumbered balance of $163,162 would remain. Financial Impact: Not Applicable. Citizen Input/ Board Review: Parks Board will review and make recommendation on this item at their April 14, 2008 meeting. SPDC will consider just prior to the City Council meeting on April 15, 2008. Legal Review: Not Applicable. Alternatives: City Council review and consideration. Supporting Documents: Supporting documents include the following: Shana Yelverton, City Manager April 7, 2008 Page 2 of 3 Matching Funds Request Form  Staff Recommendation: City Council approval of the SPDC Matching Funds request in the amount of $5,000 (project total $10,000) to purchase temporary tournament play fencing for the softball fields at Bob Jones Park. Shana Yelverton, City Manager April 7, 2008 Page 3 of 3 City of Southlake, Texas PROJECT MATCHING FUNDS REQUEST FORM Project Name: Bob Jones Park Softball Complex Improvements Contact Matt Tuggey – President, Southlake Girls Softball Association Person: Mailing P.O. Box 92643 Address: City: Southlake State: TX ZIP: 76092 Day 817-422-1555 Phone: Night 817-808-8027 Fax Number: Phone: Additional Contact Day Phone: Person: PROJECT DESCRIPTION: Proposed project involves purchasing temporary fences for fields #1 and #2. These fences will convert the two adult fields into youth fields. Fences will be stored in existing storage facilities at the Bob Jones concession stand. Proposed Start Date: May 1, 2008 Projected Completion May 1, 2008 Date: Projected Cost: $10,000 Amount of Funds $5,000 Requested: