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Item 4C - Memo Item 4C © CITY OF SOUTHLAKE MEMORANDUM October 12, 2026 To: Alison Ortowski, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Resolution No. 26-035 Authorize City Manager or their designee to act on behalf of City in all matters related to grants Action Requested: City Council approval of Resolution No. 26-035, authorizing the City Manager to act on behalf of the City in matters related to grants. Background Information: The purpose of this item is to request City Council authorization for the City Manager or their designee to act on behalf of the City in matters related to grants for fiscal year 2027. In October 2025, City Council approved Resolution No. 25-038, providing general authorization for the City Manager or their designee to pursue federal, state, and private grant opportunities throughout fiscal year 2026. This authorization is intended to be renewed annually to allow the City to efficiently respond to grant opportunities as they become available. Throughout the year, the City actively seeks grant funding to support services, programs, and infrastructure that benefit the community. Because grant announcements and application deadlines often require timely action, this annual authorization allows the City to prepare and submit applications without seeking separate Council approval for each opportunity. In addition to the general authorization, certain granting agencies may require resolutions containing specific provisions. Most recently, City Council considered Resolution No. 26-031 to meet the requirements of the Office of the Governor, Public Safety Office, for a cybersecurity grant application. This grant-specific resolution was necessary because the previously approved general authorization did not satisfy the granting agency's requirements. The proposed resolution continues the City's practice of providing annual general authorization for grant-related matters while recognizing that additional Council action may be necessary when required by individual granting agencies. Item 4C Financial Considerations: There is no financial impact Strategic Link: 131: Achieve best-in-class status in all City disciplines. Citizen Input/ Board Review: None required Legal Review: The resolution was reviewed by the City Attorney's Office. Alternatives: Approve or deny resolution. Supporting Documents: Supporting documents include the following items: ■ Resolution No. 26-035 Staff Recommendation: Approval of Resolution No. 26-035. Item 4C I CITY OF SOUTHLAKE RESOLUTION NO. 26-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AUTHORIZING THE SUBMISSION OF GRANT APPLICATIONS THROUGHOUT THE FISCAL YEAR, DESIGNATING THE CITY MANAGER OR THEIR DESIGNEE TO ACT ON BEHALF OF THE CITY IN ALL MATTERS RELATED TO SAID GRANTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas ("City") is a home rule municipality acting under its charter adopted by the electorate pursuant to Article XI, Section 5, of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and WHEREAS, the City actively seeks opportunities to secure funding through federal, state, and private grants to enhance services, programs, and infrastructure for the benefit of the community; and WHEREAS, the timing of grant announcements and application deadlines often necessitates rapid response and action in order to meet submission requirements; and WHEREAS, authorizing the City Manager or their designee to prepare and submit grant applications throughout the year ensures that the City can respond efficiently and maximize available funding opportunities; and WHEREAS, the City Council supports and encourages the pursuit of grants that further the City's strategic goals and priorities. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. Authorization The City is hereby authorized to prepare and submit grant applications for various programs as opportunities arise throughout the fiscal year. SECTION 2. Delegation of Authority The City Manager or their designee is authorized to act on behalf of the City in all matters related to the grant applications, including but not limited to signing applications, executing grant agreements, and providing necessary documentation. Item 4C SECTION 3. Compliance Assurance The City affirms that any grant funds received will be used in accordance with the applicable laws,regulations, and grantor requirements, and that the City will provide all necessary matching funds and resources as required by the granting agency, subject to future Council appropriations. SECTION 4. Effective Date This Resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Southlake, Texas, this day of , 2026. CITY OF SOUTHLAKE, TEXAS By: Mayor ATTEST: City Secretary