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Agenda FinalRegular City Council MeetingRegular City Council Meeting June 16, 2009June 16, 2009 LOCATIONLOCATION: 1400 Main Street, Southlake, Texas: 1400 Main Street, Southlake, Texas Council Chambers in Town HallCouncil Chambers in Town Hall WORK SESSION:WORK SESSION:rdrd (This portion of the meeting will be held in the 3(This portion of the meeting will be held in the 3 Floor Training Rooms)Floor Training Rooms) 1.1.Call to order.Call to order. 2.2.Invocation: Linda Pallone, Chaplain of the MonthInvocation: Linda Pallone, Chaplain of the Month 3.3.Joint meeting with the P&Z Commission and the CISD School Joint meeting with the P&Z Commission and the CISD School Board to discuss CISD bond projects specifically the new middle Board to discuss CISD bond projects specifically the new middle school and elementary school.school and elementary school. 4.4.Discuss all items on tonight’s meeting agenda. Discuss all items on tonight’s meeting agenda. REGULAR SESSION:REGULAR SESSION: 1.1.Call to order.Call to order. 2.2.Executive Session / ReconveneExecutive Session / Reconvene 3A. Mayor’s Report3A. Mayor’s Report 11..UpdateUpdateofofupcomingupcomingmeetingsmeetingsandandeventsevents 33BB..CityCityManager’sManager’sReportReport 11..FinanceFinanceReportReport CONSENTCONSENTAGENDAAGENDA:: 44AA..ApproveApproveminutesminutesfromfromthetheJuneJune22,,20092009regularregularCityCityCouncilCouncil meetingmeeting.. 44BB..ApproveApproveaaCommunityCommunityServicesServicesAgreementAgreementwithwithBobBobJonesJonesNatureNature CenterCenterorganizationorganization.. 44CC..ApproveApproveaaLocalLocalProjectProjectAdvanceAdvanceFundingFundingAgreementAgreementwithwithTxDOTTxDOT forforfundingfundingofofSafeSafeRoutesRoutestotoSchoolSchoolProjectProject.. 44DD..ApproveApproveananInterlocalInterlocalAgreementAgreementwithwithTarrantTarrantCountyCountyforforthethe purchasepurchaseofofliquidliquidasphaltasphalt.. 44EE..ApproveApproveananInterlocalInterlocalAgreementAgreementbetweenbetweenthethecitiescitiesofofBedford,Bedford, Euless,Euless,Grapevine,Grapevine,Hurst,Hurst,NorthNorthRichlandRichlandHills,Hills,HaltomHaltomCity,City,Keller,Keller, Watauga,Watauga,RichlandRichlandHills,Hills,Roanoke,Roanoke,andandColleyvilleColleyvilleforforpolicepolicetrainingtraining.. 44FF..ConsiderConsiderSVSV0909--012012,,VarianceVariancetotoSignSignOrdinanceOrdinanceNoNo..704704--CCforfor DurhamDurhamIntermediateIntermediateSchoolSchoolandandDurhamDurhamElementaryElementarySchoolSchoolatat801801 ShadyShadyOaksOaksDrDr.. 44GG..OrdinanceOrdinanceNoNo..704704--D,D,11 stst Reading,Reading,AmendmentAmendmenttotoSignSignOrdinanceOrdinanceNoNo.. 704704--C,C,asasamendedamended.. 44HH..ApproveApproveaaprofessionalprofessionalservicesservicescontractcontractwithwithSchrickel,Schrickel,RollinsRollinsandand Associates,Associates,IncInc..forforthetheengineeringengineeringandanddesigndesignofofnorthnorthmultimulti-- purposepurposefieldsfieldsandandrelatedrelatedimprovementsimprovements.. 44II..ApproveApproveaa3636monthmonthleaseleaseagreementagreementforfor77HarleyHarleyDavidsonDavidsonElectraElectra GlideGlidePolicePoliceTrafficTrafficEnforcementEnforcementMotorcyclesMotorcycleswithwithTexasTexasHarleyHarley DavidsonDavidsonininthetheamountamountofof$$7373,,500500.. 44JJ..OrdinanceOrdinanceNoNo..956956,,11 stst Reading,Reading,AppointAppointaaMunicipalMunicipalJudgeJudgeandand authorizeauthorizethetheMayorMayortotoexecuteexecuteananagreementagreementandandprovideprovideanan effectiveeffectivedatedate.. 44KK..ConsiderConsiderSVSV0909--010010,,VarianceVariancetotothetheSouthlakeSouthlakeTownTownSquareSquare ConditionalConditionalSignSignPermitPermitforforBankBankofofAmericaAmericaatat112112StateStateStSt..,,SteSte207207.. 44LL..ConsiderConsiderSVSV0909--011011,,VarianceVariancetotothetheShopsShopsofofSouthlakeSouthlakeConditionalConditional SignSignPermitPermitforforGameStopGameStopatat12511251EE..SouthlakeSouthlakeBlvdBlvd..,,SteSte..351351.. 44MM..ConsiderConsideraavariancevariancetotothetheLightingLightingOrdinanceOrdinanceNoNo..693693--BBforforDragonDragon StadiumStadiumononCarrollCarrollISDISDNoNo..66AdditionAdditionatat10851085SS..KimballKimballAveAve.. 44NN..ZAZA0909--015015,,PlatPlatRevisionRevisionforforLotsLots77RR11andand77RR22,,SimmonsSimmonsForestForest AdditionAdditionbeingbeingaarevisionrevisionofofLotLot77,,SimmonsSimmonsForestForestAdditionAdditionatat809809 andand811811SimmonsSimmonsCtCt..CurrentCurrentZoningZoning::SFSF--11AA..SPINSPIN##11.. REGULARREGULARAGENDAAGENDA:: 55..PublicPublicForumForum 66AA..OrdinanceOrdinanceNoNo..480480--582582,,22 ndnd ReadingReading(ZA(ZA0808--091091),),ZoningZoningChangeChangeandand ConceptConceptPlanPlanforforGlosserGlosserAdditionAdditionononTractsTracts33BBandand33BB11,,JJ.. ChildressChildressSurvey,Survey,AbstractAbstractNoNo..522522andandConceptConceptPlanPlanforforGlosserGlosser AdditionAdditionononTractsTracts33BBandand33BB11,,JJ..ChildressChildressSurvey,Survey,AbstractAbstractNoNo..522522 andandLotLot77,,BlockBlock11,,CedarCedarOaksOaksEstatesEstatesatat16801680NN..PeytonvillePeytonvilleAveAve..,, 16401640NN..PeytonvillePeytonvilleAveAve..andand18001800SleepySleepyHollowHollowTrailTrail..CurrentCurrent ZoningZoning::AGAGandandSFSF--11AA..RequestedRequestedZoningZoning::SFSF--11AAandandSFSF--22..SPINSPIN##55.. PUBLICPUBLICHEARINGHEARING 66BB..ZAZA0808--110110PreliminaryPreliminaryPlatPlatforforthetheGlosserGlosserAdditionAdditionbeingbeingTractsTracts33BB andand33BB11,,JJ..ChildressChildressSurvey,Survey,AbstractAbstractNoNo..522522andandLotLot77,,BlockBlock11,, CedarCedarOaksOaksEstatesEstatesatat16801680NN..PeytonvillePeytonvilleAveAve..,,16401640NN..PeytonvillePeytonville AveAve..andand18001800SleepySleepyHollowHollowTrailTrail..CurrentCurrentZoningZoning::AGAGandandSFSF--11AA.. RequestedRequestedZoningZoning::SFSF--11AAandandSFSF--22..SPINSPIN##55.. 66CC..OrdinanceOrdinanceNoNo..480480--510510a,a,22 ndnd ReadingReading(ZA(ZA0909--013013),),ZoningZoningChangeChangeandand DevelopmentDevelopmentPlanPlanforforStatham/EddinsStatham/Eddinsproperty,property,beingbeingLotsLots11andand22,, RR..DD..PricePriceNoNo..12071207AdditionAdditionandandTractTract77,,ReesReesDD..PricePriceSurvey,Survey, AbstractAbstractNoNo..12071207atat29882988,,30003000andand30103010BurneyBurneyLnLn..CurrentCurrentZoningZoning:: SFSF--11AAandandRR--PUDPUD..ProposedProposedZoningZoning::RR--PUDPUD..SPINSPIN##22..PUBLICPUBLIC HEARINGHEARING 66DD..ZAZA0909--014014,,PlatPlatRevisionRevisionforforLotsLotsLotsLots11RRandand22R,R,RR..DD..PricePriceNoNo..12071207 AdditionAdditionbeingbeingaarevisionrevisionofofLotsLots11andand22,,RR..DD..PricePriceNoNo..12071207 AdditionAdditionandandTractTract77,,RR..DD..PricePriceSurvey,Survey,AbstractAbstractNoNo..12071207atat29882988,, 30003000andand30103010BurneyBurneyLnLn..CurrentCurrentZoningZoning::SFSF--11AAandandRR--PUDPUD.. ProposedProposedZoningZoning::RR--PUDPUD..SPINSPIN##22.. 66EE..OrdinanceOrdinanceNoNo..480480--ZZZ,ZZZ,22 ndnd Reading,Reading,AmendAmendthetheComprehensiveComprehensive ZoningZoningOrdinanceOrdinanceNoNo..480480,,SectionSection4444..1212((11),),asasamended,amended,SpecialSpecial ExceptionsExceptionsUse,Use,asasititpertainspertainstotothetheregulationsregulationsforforservantsservantsoror familyfamilyquartersquarters..PUBLICPUBLICHEARINGHEARING 66FF..ResolutionResolutionNoNo..0909--040040,,(ZA(ZA0909--019019))SpecificSpecificUseUsePermitPermitforforPristinePristine MotorMotorCarsCarsforforsalessalesandandserviceserviceofofusedusedautomobiles,automobiles,truckstrucksandand motorhomesmotorhomesperperZoningZoningOrdinanceOrdinanceNoNo..480480,,SectionSection4545..11((2222))ononLotLot 44R,R,BlockBlockC,C,NorthNorthDavisDavisBusinessBusinessParkParkatat21052105GreenbriarGreenbriarDrDr.. CurrentCurrentZoningZoning::II11..SPINSPIN##1010..PUBLICPUBLICHEARINGHEARING 77AA.. ThisThisitemitemwaswasintentionallyintentionallyleftleftblankblank.. 77BB..OrdinanceOrdinanceNoNo..480480--586586,,11 stst ReadingReading(ZA(ZA0909--016016),),ZoningZoningChangeChangeandand ConceptConceptPlanPlanforfor10801080PrimrosePrimroseLnLn..ononTractTract22CC44A,A,AA..HH..ChiversChivers Survey,Survey,AbstractAbstractNoNo..299299..CurrentCurrentZoningZoning::AGAGandandSFSF--11AA..RequestedRequested ZoningZoning::SFSF--2020AA..SPINSPIN##33.. 77CC..OrdinanceOrdinanceNoNo..480480--587587,,11 stst ReadingReading(ZA(ZA0909--020020),),ZoningZoningChangeChangeandand ConceptConceptPlanPlanforfor20002000ShadyShadyOaksOaksDrDr..ononLotLotC,C,BlockBlock11,,OldOldOrchardOrchard CountyCountyEstatesEstates..CurrentCurrentZoningZoning::SFSF--11AA..RequestedRequestedZoningZoning::SFSF--22.. SPINSPIN##55.. 77DD..OrdinanceOrdinanceNoNo..480480--579579,,11 stst ReadingReading(ZA(ZA0808--062062),),ZoningZoningChangeChangeandand ConceptConceptPlanPlanforfor520520SS..WhiteWhiteChapelChapelBlvdBlvd..ononTractTract33E,E,HH..GranberryGranberry Survey,Survey,AbstractAbstractNoNo..581581..CurrentCurrentZoningZoning::AGAG..RequestedRequestedZoningZoning:: SFSF--2020AA..SPINSPIN##1010.. 88AA..ResolutionResolutionNoNo..0909--029029,,AppointAppointmembersmemberstotothetheBuildingBuildingBoardBoardofof AppealsAppeals.. 88BB..ResolutionResolutionNoNo..0909--030030,,AppointAppointmembersmemberstotothetheJointJointUtilizationUtilization CommitteeCommittee.. 88CC..ResolutionResolutionNoNo..0909--031031,,AppointAppointmembersmemberstotothetheLibraryLibraryBoardBoard.. 88DD..ResolutionResolutionNoNo..0909--032032,,AppointAppointmembersmemberstotothetheMetroportMetroportTeenTeenCourtCourt AdvisoryAdvisoryBoardBoard.. 88EE..ResolutionResolutionNoNo..0909--033033,,AppointAppointmembersmemberstotothetheParksParksandandRecreationRecreation BoardBoard.. 88FF..ResolutionResolutionNoNo..0909--034034,,AppointAppointmembersmemberstotothethePlanningPlanningandandZoningZoning CommissionCommission.. 88GG..ResolutionResolutionNoNo..0909--035035,,AppointAppointmembersmemberstotothetheSeniorSeniorAdvisoryAdvisory CommitteeCommittee.. 88HH..ResolutionResolutionNoNo..0909--036036,,AppointAppointmembersmemberstotothetheSouthlakeSouthlakeArtsArts CouncilCouncil.. 88II..ResolutionResolutionNoNo..0909--037037,,AppointAppointmembersmemberstotothetheSouthlakeSouthlakeParksParks DevelopmentDevelopmentCorporationCorporation.. 88JJ..ResolutionResolutionNoNo..0909--038038,,AppointAppointmembersmemberstotothetheZoningZoningBoardBoardofof AdjustmentAdjustment.. 9.9.ThereTherearearenonoitemsitemsononthisthisagendaagenda.. 1010.. ThereTherearearenonoitemsitemsononthisthisagendaagenda.. 1111..MeetingMeetingadjournedadjourned.. Item 4BItem 4B Approve a Community Services Approve a Community Services Agreement with Bob Jones Nature Agreement with Bob Jones Nature Center organizationCenter organization Chris TribbleChris Tribble BJNC Community Services AgreementBJNC Community Services Agreement The BJNCP is a partnership of the City and the Bob Jones The BJNCP is a partnership of the City and the Bob Jones •• Nature Center organization, a 501c3 nonprofitNature Center organization, a 501c3 nonprofit Mission: The preservation of local natural resources and Mission: The preservation of local natural resources and •• history; accomplished by providing compatible recreation and history; accomplished by providing compatible recreation and fostering education about our natural environmentfostering education about our natural environment BJNC Organization to provide services for environmental BJNC Organization to provide services for environmental •• education and preservation education and preservation Volunteer assistanceVolunteer assistance –– Education materialsEducation materials –– Nature/Environmental programsNature/Environmental programs –– Further development and maintenance of BJNCPFurther development and maintenance of BJNCP –– BJNC Community Services AgreementBJNC Community Services Agreement BJNC Organization’s Executive DirectorBJNC Organization’s Executive Director Organization will provide a contact position (Executive Organization will provide a contact position (Executive •• Director) to represent the OrganizationDirector) to represent the Organization --Support the BJNC boardSupport the BJNC board --Oversight of dayOversight of day--toto--day activitiesday activities --Program developmentProgram development --Research and perusal of grants and initiativesResearch and perusal of grants and initiatives --Act as liaison to CityAct as liaison to City BJNC Community Services Agreement City’s Nature Center CoordinatorCity’s Nature Center Coordinator City will employ a Nature Center Coordinator to manage City will employ a Nature Center Coordinator to manage •• the operations, staff, facility, maintenance and the operations, staff, facility, maintenance and environmental/ecosystem of the BJNCPenvironmental/ecosystem of the BJNCP --Manage and implement facility and preserve opsManage and implement facility and preserve ops --Serve as City liaison to the BJNC OrganizationServe as City liaison to the BJNC Organization --Attend BJNC org monthly meetingsAttend BJNC org monthly meetings --Assist BJNC w/ providing outreach and educationAssist BJNC w/ providing outreach and education --Assist with development and implementation of Assist with development and implementation of BJNCP Master Plan BJNCP Master Plan --Assist & report to Deputy Director of CS Assist & report to Deputy Director of CS Agreement Highlights BJNCP Operations PlanBJNCP Operations Plan BJNC and City operate in accordance w/ BJNCP BJNC and City operate in accordance w/ BJNCP •• Operations Plan as approved by Director of CS and Operations Plan as approved by Director of CS and BJNC BoardBJNC Board Revenues (same as last year) Revenues (same as last year) City retains 10% of joint program gross revenueCity retains 10% of joint program gross revenue •• Org receives 10% of joint program gross revenueOrg receives 10% of joint program gross revenue •• Contract Instructor receives 80%Contract Instructor receives 80% •• Other ConsiderationsOther Considerations No direct funding requestedNo direct funding requested •• Facility Operations funded in FY 2009 Operating BudgetFacility Operations funded in FY 2009 Operating Budget •• Standard CS Agreement Standard CS Agreement ––Reviewed by City AttorneyReviewed by City Attorney •• BJNC Community Services AgreementBJNC Community Services Agreement Agreement was approved by BJNC Board May 20, 2009Agreement was approved by BJNC Board May 20, 2009 •• Parks Board recommended approval (5Parks Board recommended approval (5--00--1) June 8, 2009 1) June 8, 2009 •• If approved, term of the agreement will be June 16, 2009 If approved, term of the agreement will be June 16, 2009 •• through December 31, 2009through December 31, 2009 City of Southlake Strategy MapCity of Southlake Strategy Map highest quality of life The City of Southlake provides municipal services that support the for our Fulfill OurFulfill Our outstanding value residents and businesses. We do this by delivering MissionMission unrivaled quality and in everything that we do. Safety Mobility Infrastructure Performance Management Quality Safety Mobility Infrastructure Performance Management Quality PartnershipsPartnerships Deliver on OurDeliver on Our Focus AreasFocus Areasand Security and Service Deliveryand Security and Service DeliveryDevelopment and VolunteerismDevelopment and Volunteerism C3 Provide attractive and C4 Attract and keep top-tier C2 Provide travel C1 Achieve the Serve OurServe Our unique spaces for businesses to drive a dynamic convenience within highest standards of CustomersCustomers enjoyment of personal and sustainable economic city and region safety and security interestsenvironment B2 Collaborate with B1 Implement and B3 Pursue B5 Optimize B4 Provide high select partners to Manage theManage the share best practices innovative service use of quality customer implement service BusinessBusiness across all departments delivery options technology service solutions F3 Invest to provide and ProvideProvide F1 Achieve F2 Maintain or F4 Maximize maintain high quality public FinancialFinancial competitive financial improve AA bond return on assets StewardshipStewardship benchmarksratinginvestments L5 Actively promote L1 Ensure our people L2 Enhance L3 Attract, L4 Recognize PromotePromote opportunities for partnerships understand the leadership develop and and LearningLearning and volunteer involvement strategy and how they capabilities to retain a skilled reward high and Growthand Growth (individual and group) contribute to it deliver results workforceperformers Live Our Core Values Questions?Questions? Chris TribbleChris Tribble (817) 748(817) 748--80218021 ITEM 4CITEM 4C Approve a Local Project Approve a Local Project Advance Funding Agreement Advance Funding Agreement (LPAFA) with TxDOT for (LPAFA) with TxDOT for funding of Safe Routes to funding of Safe Routes to School ProjectSchool Project City of Southlake Strategy MapCity of Southlake Strategy Map The City of Southlake provides municipal services that support the The City of Southlake provides municipal services that support the highest quality of highest quality of Fulfill OurFulfill Our lifelifefor our residents and businesses. We do this by delivering for our residents and businesses. We do this by delivering outstanding value outstanding value and and MissionMission unrivaled qualityunrivaled qualityin everything that we do.in everything that we do. Deliver on OurDeliver on Our Safety Mobility Infrastructure Performance Management Quality PartnershipsSafety Mobility Infrastructure Performance Management Quality Partnerships and Securityand Securityand Service Delivery Developmentand Service Delivery Developmentand Volunteerismand Volunteerism Focus AreasFocus Areas C3 Provide attractive C4 Attract and keep top-tier C2 Provide travel C1 Achieve the Serve OurServe Our and unique spaces for businesses to drive a convenience within highest standards of CustomersCustomers enjoyment of personal dynamic and sustainable city and region safety and security interestseconomic environment B2 Collaborate with B1 Implement andB3 Pursue B5 Optimize B4 Provide high Manage theManage the select partners to share best practices innovative service use of quality customer BusinessBusiness implement service across all departmentsdelivery options technology service solutions ProvideProvide F3 Invest to provide and F1 Achieve F2 Maintain or F4 Maximize FinancialFinancial maintain high quality competitive financial improve AA bond return on public assets StewardshipStewardship benchmarksratinginvestments L5 Actively promote L1 Ensure our people L2 Enhance L3 Attract, L4 Recognize PromotePromote opportunities for partnerships understand the leadership develop and and LearningLearning and volunteer involvement strategy and how they capabilities to retain a skilled reward high and Growthand Growth (individual and group) contribute to it deliver resultsworkforceperformers Live Our Core ValuesLive Our Core Values Integrity Integrity ƔƔInnovation Innovation ●●Accountability Accountability ●●Commitment to Excellence Commitment to Excellence ●●TeamworkTeamwork Approve TxDOT LPAFA AgreementApprove TxDOT LPAFA Agreement Carroll Elementary SchoolCarroll Elementary School Carroll Elementary SchoolCarroll Elementary School •• Construct a 4’ sidewalk 584 feet long Construct a 4’ sidewalk 584 feet long •• West side of S. Peytonville Avenue West side of S. Peytonville Avenue •• from Chimney Hills to Continental from Chimney Hills to Continental Boulevard Boulevard New crosswalks at Chimney Hills and New crosswalks at Chimney Hills and •• Continental BoulevardContinental Boulevard Federal funding by TxDOTFederal funding by TxDOT •• Carroll Elementary SchoolCarroll Elementary School RecommendationRecommendation Approve a Local Project Approve a Local Project Advance Funding Agreement Advance Funding Agreement (LPAFA) with TxDOT for (LPAFA) with TxDOT for funding of Safe Routes to funding of Safe Routes to School ProjectSchool Project Questions?Questions? ITEM 4DITEM 4D Approve Interlocal Agreement Approve Interlocal Agreement between Tarrant county and between Tarrant county and the City of Southlake for the the City of Southlake for the purchase of liquid asphalt purchase of liquid asphalt City of Southlake Strategy MapCity of Southlake Strategy Map The City of Southlake provides municipal services that support the The City of Southlake provides municipal services that support the highest quality of highest quality of Fulfill OurFulfill Our lifelifefor our residents and businesses. We do this by delivering for our residents and businesses. We do this by delivering outstanding value outstanding value and and MissionMission unrivaled qualityunrivaled qualityin everything that we do.in everything that we do. Deliver on OurDeliver on Our Safety Mobility Infrastructure Performance Management Quality PartnershipsSafety Mobility Infrastructure Performance Management Quality Partnerships and Securityand Securityand Service Delivery Developmentand Service Delivery Developmentand Volunteerismand Volunteerism Focus AreasFocus Areas C3 Provide attractive C4 Attract and keep top-tier C2 Provide travel C1 Achieve the Serve OurServe Our and unique spaces for businesses to drive a convenience within highest standards of CustomersCustomers enjoyment of personal dynamic and sustainable city and region safety and security interestseconomic environment B2 Collaborate with B1 Implement andB3 Pursue B5 Optimize B4 Provide high Manage theManage the select partners to share best practices innovative service use of quality customer BusinessBusiness implement service across all departmentsdelivery options technology service solutions ProvideProvide F3 Invest to provide and F1 Achieve F2 Maintain or F4 Maximize FinancialFinancial maintain high quality competitive financial improve AA bond return on public assets StewardshipStewardship benchmarksratinginvestments L5 Actively promote L1 Ensure our people L2 Enhance L3 Attract, L4 Recognize PromotePromote opportunities for partnerships understand the leadership develop and and LearningLearning and volunteer involvement strategy and how they capabilities to retain a skilled reward high and Growthand Growth (individual and group) contribute to it deliver resultsworkforceperformers Live Our Core ValuesLive Our Core Values Integrity Integrity ƔƔInnovation Innovation ●●Accountability Accountability ●●Commitment to Excellence Commitment to Excellence ●●TeamworkTeamwork Interlocal Agreement with Tarrant CountyInterlocal Agreement with Tarrant County Liquid asphalt emulsion is a Liquid asphalt emulsion is a •• necessary component for providing necessary component for providing quality repairs to asphalt pavementquality repairs to asphalt pavement Insurance restrictions by the city’s Insurance restrictions by the city’s •• asphalt vendor prohibit the city from asphalt vendor prohibit the city from using their services for this productusing their services for this product Tarrant County has offer to provide Tarrant County has offer to provide •• this material to the city at their costthis material to the city at their cost RecommendationRecommendation Approve Interlocal Agreement between Approve Interlocal Agreement between Tarrant county and the City of Tarrant county and the City of Southlake for the purchase of liquid Southlake for the purchase of liquid asphaltasphalt Questions?Questions? Bob PriceBob Price (817) 748(817) 748--80978097 Item 4EItem 4E Recommendation to approve an Recommendation to approve an interlocal agreement for interlocal agreement for participation in the Northeast participation in the Northeast Tarrant County Training Tarrant County Training Consortium for Police Training Consortium for Police Training Approval of Interlocal AgreementApproval of Interlocal Agreement The agreement is between the cities of Bedford, The agreement is between the cities of Bedford, •• Euless, Grapevine, Hurst, North Richland Hills, Euless, Grapevine, Hurst, North Richland Hills, Haltom City, Keller, Southlake, Watauga, Richland Haltom City, Keller, Southlake, Watauga, Richland Hills, Roanoke, and Colleyville.Hills, Roanoke, and Colleyville. The City Attorney Office has reviewed the documentThe City Attorney Office has reviewed the document •• No monetary contribution or other additional No monetary contribution or other additional •• consideration associated with this Agreementconsideration associated with this Agreement Approval of Interlocal AgreementApproval of Interlocal Agreement Proposed agreement allows full participation • by our agency in the Northeast Tarrant County Training Consortium Chief of Police represents City interests • Cost of supplies and equipment is shared by • cities Employees participating in Consortium • activities remain an employee of this city Approval of Interlocal AgreementApproval of Interlocal Agreement QuestionsQuestions Robert Finn 817Robert Finn 817--748748--83478347 Item 4F: SV09Item 4F: SV09--012012 Applicant/Applicant/ Owner:Owner:Carroll I.S.D.Carroll I.S.D. Location:Location:801 Shady Oaks Drive801 Shady Oaks Drive Request:Request:Variance to Sign Ordinance No. Variance to Sign Ordinance No. 704704--C.C. Sign RegulationSign RegulationCurrent RegulationCurrent RegulationRequested RegulationRequested Regulation Maximum Total Maximum Total 6 feet 6 inches6 feet 6 inches6 feet 8 inches 6 feet 8 inches HeightHeight (Durham Elementary)(Durham Elementary) Maximum Sign Maximum Sign 2 feet2 feet2 feet 8 inches 2 feet 8 inches Base HeightBase Height (Durham Elementary)(Durham Elementary) 2 feet 3 inches 2 feet 3 inches (Durham Intermediate)(Durham Intermediate) Minimum SetbackMinimum Setback10 feet10 feet0 feet (both signs)0 feet (both signs) Number of SignsNumber of Signs1 per street frontage; 1 per street frontage; 2 signs2 signs 2 maximum2 maximum REQUESTED VARIANCESREQUESTED VARIANCES VICINITY MAPVICINITY MAP Setback Setback Variance: Variance: 0 foot 0 foot setback setback requestedrequested SITE PLANSITE PLAN Total Height Total Height Variance: Variance: 6 feet 8 inches6 feet 8 inches Sign Base Sign Base Height Height Variance: Variance: 2 feet 8 inches2 feet 8 inches REQUESTED SIGNREQUESTED SIGN Total Height: Total Height: 6 feet 3 inches6 feet 3 inches (No variance)(No variance) Side ViewSide View Sign Base Height Sign Base Height Variance: Variance: 2 feet 3 inches2 feet 3 inches Rear ViewRear View REQUESTED SIGNREQUESTED SIGN Questions?Questions? Item 4GItem 4G 11Reading for Reading for stst Ordinance No. 704Ordinance No. 704--DD Sign Ordinance Sign Ordinance RevisionsRevisions OverviewOverview Restricted parking signs.Restricted parking signs. •• Sign walkers.Sign walkers. •• Wayfinding signs.Wayfinding signs. •• Monument signs.Monument signs. •• Political signs.Political signs. •• Restricted Parking SignsRestricted Parking Signs A temporary or permanent sign in A temporary or permanent sign in •• a parking lot that restricts parking a parking lot that restricts parking for any reason.for any reason. Excludes signs required or Excludes signs required or •• authorized by city ordinance or authorized by city ordinance or law.law. Allows 1 sign per 25 spaces, but Allows 1 sign per 25 spaces, but •• not less than 2 per tenant.not less than 2 per tenant. Not to exceed 5 ft. in height or 2 Not to exceed 5 ft. in height or 2 •• sq. ft. in area.sq. ft. in area. No permit required.No permit required. •• Sign Walker Sign Walker (Human Directional Sign)(Human Directional Sign) A person, visible from the public R.O.W., that A person, visible from the public R.O.W., that •• is holding, twirling, or wearing a sign, is holding, twirling, or wearing a sign, wearing lightswearing lights, or wearing a costume to , or wearing a costume to direct vehicular traffic toward direct vehicular traffic toward draw attention draw attention totoa business, project, place, or event.a business, project, place, or event. Specifically prohibited in 704Specifically prohibited in 704--D.D. •• Coat with lightsCoat with lights Wayfinding SignWayfinding Sign A government sign that provides A government sign that provides •• direction to locations and facilities.direction to locations and facilities. Allowed in R.O.W, such as medians.Allowed in R.O.W, such as medians. •• Monument SignsMonument Signs Specify that structural Specify that structural •• and nonand non--structural structural additions or attachments additions or attachments to monument signs are to monument signs are prohibited (excluding prohibited (excluding structural modifications structural modifications for which a valid permit for which a valid permit has been issued).has been issued). Background color for Background color for •• sign panels shall be sign panels shall be consistent.consistent. Political SignsPolitical Signs Clarify that there are no limitations to Clarify that there are no limitations to •• type of sign structure for political type of sign structure for political signs. For example, political signs may signs. For example, political signs may be attached signs, ground signs, and/or be attached signs, ground signs, and/or signs displayed on fences on private signs displayed on fences on private property.property. Questions?Questions? Item 4HItem 4H Approve a professional services Approve a professional services contract with Schrickel, Rollins, & contract with Schrickel, Rollins, & Associates, Inc., for the engineering Associates, Inc., for the engineering and design of north multiand design of north multi--purpose purpose fields and related improvementsfields and related improvements Chris TribbleChris Tribble Professional Services Contract w/SRAProfessional Services Contract w/SRA Engineering/design of multiEngineering/design of multi--purpose fields and related improvementspurpose fields and related improvements •• SRA completed a conceptual design in 2007SRA completed a conceptual design in 2007 •• Scope of Services includes Scope of Services includes :: •• (details of each phase in packet)(details of each phase in packet) --PrePre--Design PhaseDesign Phase --Concept Design PhaseConcept Design Phase --Construction Document PhaseConstruction Document Phase --Construction Bidding PhaseConstruction Bidding Phase --Construction Observation and Administration PhaseConstruction Observation and Administration Phase 50+ years in planning, landscape design, engineering50+ years in planning, landscape design, engineering •• Solid reputation, knowledge of park/athletic facility design, and proven Solid reputation, knowledge of park/athletic facility design, and proven •• performanceperformance President of SRA will serve as project leadPresident of SRA will serve as project lead •• North Park Conceptual Site (2007)North Park Conceptual Site (2007) DPS North Site Plan (Currently in Design) Park White Chapel Dove Rd DPS Facility Site Plan and Park Site PlanDPS Facility Site Plan and Park Site Plan Please NotePlease Note:: This overlay is This overlay is not to scale.not to scale. DPS Facility Site RPGA and RPGA and SRA will SRA will coordinate the coordinate the overall overall “campus” “campus” layout into layout into their designs.their designs. City of Southlake Strategy MapCity of Southlake Strategy Map highest quality of life The City of Southlake provides municipal services that support the for our Fulfill OurFulfill Our outstanding value residents and businesses. We do this by delivering MissionMission unrivaled quality and in everything that we do. Safety Mobility Infrastructure Performance Management Quality Safety Mobility Infrastructure Performance Management Quality PartnershipsPartnerships Deliver on OurDeliver on Our Focus AreasFocus Areasand Security and Service Deliveryand Security and Service DeliveryDevelopment and VolunteerismDevelopment and Volunteerism C3 Provide attractive and C4 Attract and keep top-tier C2 Provide travel C1 Achieve the Serve OurServe Our unique spaces for businesses to drive a dynamic convenience within highest standards of CustomersCustomers enjoyment of personal and sustainable economic city and region safety and security interestsenvironment B2 Collaborate with B1 Implement and B3 Pursue B5 Optimize B4 Provide high select partners to Manage theManage the share best practices innovative service use of quality customer implement service BusinessBusiness across all departments delivery options technology service solutions F3 Invest to provide and ProvideProvide F1 Achieve F2 Maintain or F4 Maximize maintain high quality public FinancialFinancial competitive financial improve AA bond return on assets StewardshipStewardship benchmarksratinginvestments L5 Actively promote L1 Ensure our people L2 Enhance L3 Attract, L4 Recognize PromotePromote opportunities for partnerships understand the leadership develop and and LearningLearning and volunteer involvement strategy and how they capabilities to retain a skilled reward high and Growthand Growth (individual and group) contribute to it deliver results workforceperformers Live Our Core Values Professional Services Contract w/SRAProfessional Services Contract w/SRA Opinion of Probable Construction Costs Opinion of Probable Construction Costs = $4,323,000= $4,323,000 •• Proposed engineering/design fees (9.5%)Proposed engineering/design fees (9.5%)= = $413,700 $413,700 •• Total Project CostTotal Project Cost= $4,736,700= $4,736,700 Funding in the amount of $1,237,000 for Design and a portion of Funding in the amount of $1,237,000 for Design and a portion of •• Phase 1 Development, has been allocated within FY08 & FY09 Phase 1 Development, has been allocated within FY08 & FY09 SPDC CIP budgetsSPDC CIP budgets Funding in the amount of $3,499,700 to complete the project, Funding in the amount of $3,499,700 to complete the project, •• will be included in the FY10 SPDC CIP for CC’s considerationwill be included in the FY10 SPDC CIP for CC’s consideration Contract reviewed and approved by City AttorneyContract reviewed and approved by City Attorney •• Parks Board and SPDC to consider at a special joint meeting on Parks Board and SPDC to consider at a special joint meeting on •• June 16, 2009 (just prior to CC meeting)June 16, 2009 (just prior to CC meeting) Questions?Questions? Chris TribbleChris Tribble (817) 748(817) 748--80218021 Item 4IItem 4I Approve Thirty Six (36) Month Lease Approve Thirty Six (36) Month Lease Agreement for Seven (7) Harley Agreement for Seven (7) Harley Davidson Electra Glide Police Traffic Davidson Electra Glide Police Traffic Enforcement Motorcycles with Enforcement Motorcycles with Texas Harley DavidsonTexas Harley Davidson Lease Lease ––Harley Davidson Electra Harley Davidson Electra Glide motorcyclesGlide motorcycles UsesUses •• Traffic Enforcement by Traffic Enforcement by –– Southlake Department of Public Southlake Department of Public Safety Police Services Traffic Safety Police Services Traffic DivisionDivision Traffic DirectionTraffic Direction –– Special EventsSpecial Events –– Lease Lease ––Harley Davidson Electra Harley Davidson Electra Glide motorcyclesGlide motorcycles DetailsDetails •• Lease term thirty six (36) monthsLease term thirty six (36) months –– Seven (7) Harley Davidson Seven (7) Harley Davidson –– Electra Glide Police Certified Electra Glide Police Certified MotorcyclesMotorcycles Unlimited MileageUnlimited Mileage –– Lease Lease ––Harley Davidson Electra Harley Davidson Electra Glide motorcycles Glide motorcycles CostsCosts •• Lease cost per motorcycle is Lease cost per motorcycle is –– $3,500 per year$3,500 per year Three year lease cost is $10,500 Three year lease cost is $10,500 –– per motorcycleper motorcycle Overall three year lease cost for Overall three year lease cost for –– seven motorcycles is $73,500seven motorcycles is $73,500 Lease Lease ––Harley Davidson Electra Harley Davidson Electra Glide motorcyclesGlide motorcycles ReviewReview •• Lease agreement has been Lease agreement has been –– attorney reviewedattorney reviewed Questions?Questions? Please contact Deputy Chief Please contact Deputy Chief Rusty DanielsRusty Daniels 817817--748748--81338133 Item 4JItem 4J Approve Ordinance No. 956, Approve Ordinance No. 956, 11 stst Reading, Reading, Appointing a Municipal Judge.Appointing a Municipal Judge. Appointment of JudgeAppointment of Judge Carol Montgomery has served as Carol Montgomery has served as •• Presiding Municipal Judge for the City Presiding Municipal Judge for the City of Southlake since July 2001.of Southlake since July 2001. Judge Montgomery’s current Judge Montgomery’s current •• agreement expires on July 17, 2009.agreement expires on July 17, 2009. Appointment of JudgeAppointment of Judge The Agreement with Carol Montgomery The Agreement with Carol Montgomery •• indicates a salary of $3,500 per month.indicates a salary of $3,500 per month. If reIf re--appointed, the new contract would appointed, the new contract would •• expire July 7, 2011.expire July 7, 2011. Questions?Questions? Item 4K: SV09Item 4K: SV09--010010 Applicant:Applicant:National Signs & Service on behalf National Signs & Service on behalf of Bank of America Home Loansof Bank of America Home Loans Owner:Owner:Town Square Ventures L.P.Town Square Ventures L.P. Location:Location:112 State Street, Suite 207112 State Street, Suite 207 Request:Request:Variance to the Southlake Town Variance to the Southlake Town Square Conditional Sign Permit for Square Conditional Sign Permit for two attached signs for Bank of two attached signs for Bank of America Home Loans.America Home Loans. Sign Sign Previous Sign Previous Sign Current Current Requested Requested RegulationRegulation(Countrywide (Countrywide RegulationRegulationRegulationRegulation sign)sign) Maximum Maximum 20 inches20 inches10 inches10 inches15 inches15 inches Letter HeightLetter Height Maximum Maximum NANA10 inches10 inches23 inches23 inches Logo HeightLogo Height REQUESTED VARIANCESREQUESTED VARIANCES VICINITY MAPVICINITY MAP SITE PLANSITE PLAN 15”15” 23”23” 15 inch letters15 inch letters 23 inch logo23 inch logo PROPOSED SIGNSPROPOSED SIGNS Southlake Blvd.Southlake Blvd. PROPOSED SIGN PROPOSED SIGN ––SOUTH ELEVATIONSOUTH ELEVATION 20 inch “C”20 inch “C” EXISTING SIGN EXISTING SIGN ––SOUTH ELEVATIONSOUTH ELEVATION PROPOSED SIGN PROPOSED SIGN ––WEST ELEVATIONWEST ELEVATION 20 inch “C”20 inch “C” EXISTING SIGN EXISTING SIGN ––WEST ELEVATIONWEST ELEVATION 25 inch logo25 inch logo 12 inch letters12 inch letters Approved Approved 4/4/064/4/06 SIMILAR VARIANCESIMILAR VARIANCE Questions?Questions? Ken BakerKen Baker (817) 748(817) 748--8067 8067 Item 4L: SV09Item 4L: SV09--011011 Applicant/Applicant/ Owner:Owner:Cencor Realty Services on behalf Cencor Realty Services on behalf of GameStopof GameStop Location:Location:1251 E. Southlake Blvd., Suite 3511251 E. Southlake Blvd., Suite 351 Request:Request:Variance to the Shops of Variance to the Shops of Southlake Conditional Sign Permit.Southlake Conditional Sign Permit. Sign Sign Permitted Permitted Requested Requested RegulationRegulationRegulationRegulationRegulationRegulation Maximum Maximum 18 inches18 inches22 inches22 inches Letter HeightLetter Height VICINITY MAPVICINITY MAP SITE PLANSITE PLAN PROPOSED SIGN PROPOSED SIGN --WESTWEST PROPOSED SIGN PROPOSED SIGN --WESTWEST PROPOSED SIGN PROPOSED SIGN --SOUTHSOUTH PROPOSED SIGN PROPOSED SIGN --SOUTHSOUTH PROPOSED SIGN PROPOSED SIGN --EASTEAST PROPOSED SIGN PROPOSED SIGN ––EASTEAST 27” 42” ADJACENT SIGNSADJACENT SIGNS 65”65” ADJACENT SIGNSADJACENT SIGNS 36” ADJACENT SIGNSADJACENT SIGNS ADJACENT SIGNSADJACENT SIGNS Questions?Questions? Item 4MItem 4M Variance to Variance to Lighting Ordinance Lighting Ordinance for Carroll Dragon Stadium for Carroll Dragon Stadium 693693--BB Lighting Lighting RegulationRegulationPrevious Previous Proposed Proposed RegulationRegulationLighting SystemLighting SystemLighting Lighting SystemSystem IntensityIntensity20 foot20 foot--candlescandles80 foot80 foot--candlescandles89 foot89 foot-- candlescandles SpillSpill--over over 0.2 foot0.2 foot--candlescandles0.3 foot0.3 foot--candlescandles0.05 foot0.05 foot-- candlescandles Adjacent to Adjacent to (residential boundary)(residential boundary) Residential Residential (No variance (No variance PropertyPropertyrequired)required) Type of Type of High Pressure Sodium High Pressure Sodium Metal Halide Metal Halide Metal Halide Metal Halide type lightingtype lightingtype lightingtype lighting LightingLightingor lighting having a or lighting having a similar effectsimilar effect (white)(white)(white)(white) (brown)_(brown)_ Height of Height of NANA135 feet135 feet120 feet120 feet LightingLighting Site PlanSite Plan NN Silcon Drive 0.04 -.33 Ft Candles Office Use < = 0.05 Ft Candles Residentially Zoned Property Stadium Parking Area 0.04 -1.05 Ft Candles Light Industrial Property Perimeter Boundary Perimeter Boundary PhotometricsPhotometrics Avg. 77 Ft. Candles Max. 89 Ft. Candles Field PhotometricsField Photometrics Lighting DirectionLighting Direction Lighting AssemblyLighting Assembly Questions?Questions? Contact Ken BakerContact Ken Baker (817) 748(817) 748--80678067 ZA09ZA09--015015 Owner/Owner/ Applicant:Applicant:Nanette LockhartNanette Lockhart Request:Request:Plat Revision for Lots 7R1 and Plat Revision for Lots 7R1 and 7R2, Simmons Forest Addition, 7R2, Simmons Forest Addition, being a revision of Lot 7, being a revision of Lot 7, Simmons Forest Addition to Simmons Forest Addition to divide one 2.2 acre residential divide one 2.2 acre residential lot into two lots.lot into two lots. Location:Location:809 and 811 Simmons Court809 and 811 Simmons Court LUD Zoning Aerial VIEW LOOKING EASTVIEW LOOKING EAST PLAT REVISION APPROVED MAY 7, 2002 PLAT REVISION APPROVED MAY 7, 2002 PLAT REVISIONPLAT REVISION PLAT REVISIONPLAT REVISION Existing Drainage Easement 100 Year Floodplain SKETCH SHOWING BUILDABLE AREA ON LOT 7R2SKETCH SHOWING BUILDABLE AREA ON LOT 7R2 SKETCH OF EXISTING HOUSE WITH SETBACKSSKETCH OF EXISTING HOUSE WITH SETBACKS VARIANCE REQUESTVARIANCE REQUEST Subdivision Ordinance No. 483, Section Subdivision Ordinance No. 483, Section 5.06(B)2 requires sidewalks on both sides of 5.06(B)2 requires sidewalks on both sides of all public and private streets in residential all public and private streets in residential subdivisions platted or replatted after the subdivisions platted or replatted after the effective date of the ordinance. The applicant effective date of the ordinance. The applicant is requesting a variance to the requirement is requesting a variance to the requirement due to the fact that the other lots in the due to the fact that the other lots in the subdivision do not have sidewalks and the subdivision do not have sidewalks and the existing lots are not likely to be replatted and existing lots are not likely to be replatted and therefore be required to install sidewalks in therefore be required to install sidewalks in the future.the future. ZA09ZA09--015015 P & Z Action: June 4, 2009; Approved P & Z Action: June 4, 2009; Approved (5(5--1) granting the variance to the 1) granting the variance to the Subdivision Ordinance No. 483 Subdivision Ordinance No. 483 requirement for sidewalks and subject requirement for sidewalks and subject to Plat Review Summary No. 2 dated to Plat Review Summary No. 2 dated May 27, 2009.May 27, 2009. Questions?Questions?